Agnes Kartika Purwakusuma
Badung
Summary
Organized and dependable Executive Assistant successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
9
9
years of professional experience
Work History
Corporate Executive Assistant
Outpost Coliving & Coworking (Hospitality Startup)
Bali
12.2019 - Current
- Supported coordination with Corporate Secretary firm and management of company legal documents.
- Supported administration to directors and board
- Managed ESOP, investors and financing documentation.
- Administered company setup, trademarks.
- Managed contracts and properties insurance.
- Compiled daily & weekly reports from all GMs and provided update to C-levels (Co-founders & CEO).
- Handled emails, live chats, Instagram & Facebook DMs to address customer inquiries, concerns, reservations as well as provided price quotations for customers.
- Coordinated with operational teams in each property to attend to guests' & members' needs.
- Conducted research, gathered information from multiple sources and presented results.
- Documented and distributed meeting notes.
- Booked airfare, hotel and ground transportation to coordinate C-levels travels.
- Worked with senior management to initiate new projects and assist in various processes.
- Support one of the Co-founders as a Personal Assistant.
- Worked on ad hoc projects (e.g. assisted employees recruitment process).
Purchasing Assistant Manager
Waterbom Bali (Waterpark Company)
Bali
07.2018 - 11.2019
- Identified and targeted critical procurement issues.
- Handled import purchase, checked shipment documentation, negotiated price with forwarder agent & import suppliers.
- Supervised, checked and reviewed the works of buyer staff and storekeeper.
- Implemented policies to reduce cost and eliminate waste.
- Generated reports, documents and analysis for senior management review and approval (e.g. initial budget estimation for projects).
- Worked with users to resolve claim issues quickly and efficiently.
- Progressed through various purchasing, warehousing and leadership roles.
- Contacted department managers to assess requirements.
- Performed monthly reconciliation of open purchasing orders.
- Wrote SOP for department and manual to use the purchase system.
- Used Microsoft NAV Dynamics to authorize and monitor purchase orders and consumables.
- Sourced vendors, built relationships and negotiated prices.
- Devised and executed annual purchasing plans and contracts.
- Monitoring project progress.
- Managing Petty Cash.
Import Purchasing Officer
Indolakto (Dairy Company)
Jakarta
08.2013 - 07.2018
- Sourced vendors, built relationships and negotiated prices for imported spare parts and packaging materials to maintain profit margins.
- Maintained complete documentation and records of all purchasing activities.
- Used SAP to create and monitor purchase orders and verified purchase requisitions.
- Contacted location managers and department supervisors to assess requirements.
- Determined lowest possible cost, factoring in quality and reliability and negotiated favorable contracts.
- Reviewed proposals, contracts, qualified vendors, and recommended optimal suppliers.
- Checked shipment documents for imported materials.
- Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors.
- Worked with users to resolve claim issues quickly and efficiently.
- Tracked inventory shipments, invoice payments and prepared spreadsheets detailing item information.
- Monitored & created report on market trends for major raw materials (milk powder, cocoa & sugar).
- Ad-hoc tasks (drafted business letters & emails for Purchasing Manager, travel arrangements, meeting arrangement, phone screening, prepared expense claim, etc).
Education
Bachelor of Education - English Language Education
Sanata Dharma University
Skills
- Records Management Databases
- Inquiry Response
- Travel Arrangement Coordination
- Administrative Support
- Resourceful Researching
- Board of Directors Support
- Appointment Scheduling
- Multitasking and Organization
- Reservation Coordination
- Applications (Hubspot, Monday, MEWS, BambooHR, Gsuite, Microsoft Office, Zoom, Slack, SignNow, Evernote, SAP, NAV Dynamics, Convertkit, Later, Adobe Audition)
- Customer Service
Websites
Timeline
Corporate Executive Assistant
Outpost Coliving & Coworking (Hospitality Startup)
12.2019 - Current
Purchasing Assistant Manager
Waterbom Bali (Waterpark Company)
07.2018 - 11.2019
Import Purchasing Officer
Indolakto (Dairy Company)
08.2013 - 07.2018
Bachelor of Education - English Language Education
Sanata Dharma University
Similar Profiles
ROMMEL D. CANCINOROMMEL D. CANCINO
Senior Assistant Manager (Acting AFOM) at The Outpost Hotel (By Far East Hospitality)Senior Assistant Manager (Acting AFOM) at The Outpost Hotel (By Far East Hospitality)
Melissa LopezMelissa Lopez
Onboarding Specialist at Haven ColivingOnboarding Specialist at Haven Coliving
Natalia Martinez LemoineNatalia Martinez Lemoine
Business Operations Assistant at Zag Coliving Punta Del EsteBusiness Operations Assistant at Zag Coliving Punta Del Este