Agustina Eny Tri Widyastuti
Office Manager
Jakarta
Summary
Organized and dependable talent, successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Has 23 years of experience both in private sector and development works. Been assigned in different roles in finance, administration, procurement, secretary, executive assistant, office manager and able to executed them all successfully. .
Overview
22
22
years of professional experience
6
6
years of post-secondary education
2
2
Languages
Work History
Office Manager
su-re.co
Bali
07.2022 - Current
- Responsible for dissemination and management activities for international research and implementation projects and consulting projects
- Assist write up research proposals to receive grants for projects related to climate change adaptation and mitigation.
- Manage regular financial reporting to project, engineering and training partners
- Updating and implementing all necessary policies and improving policies and manual procedures related to admin and, as needed
- Maintain and reconcile records of all logistics-related documents (bill, invoices, receipts, other related documents) in XERO to be reported regularly in the form of Balance Sheet, Profit and Loss, and General Ledger, Payroll;
- Deal with monthly and annual tax report for both su-re.co company and su-re.co foundation
- Maintaining and improving a proper chart of account in the company and foundation accounting system and ensuring that all staff have understanding and access to it;
- Improving and solving the former and day-to-day accounting issues as they arise in a timely manner, the final purpose is to show the regular cash flow of su-re.co company and su-re.co foundation from different project contracts.
- Conduct hiring process for candidates in Think, Do, and Be Tank (i.e., Research, Business, Engineering team, Training)
- Maintaining and updating organizational legal documents, such as LKPM report, Deed of Establishment, etc.
- Implementing team goal management activities related to company growth (e.g. Objective Key Result (OKR), company retreat)
- Support any other relevant responsibilities, as requested by CEO, and support other teams
Office Manager
Partnership for Indonesia's Sustainable Agriculture (PISAGRO)
Jakarta
01.2020 - 12.2020
- Responsible for the daily operations of PISAgro's Secretariat in term of finance & administration, human resource
- Response to the question or request from the members
- Monitor the work progress of consultants, for reporting, IT and Tax
- Support the tax consultant in preparation of annual audit
- Maintain the content of website in coordination with IT consultant
Executive Assistant
Wahana Visi Indonesia
Jakarta
05.2019 - 12.2019
- Assist Digital, Partnerships and Innovation (DPI) Director in managing his schedule of meetings, appointments, important events and deadlines
- Act as liaison between DPI Director and his direct sub-ordinates
- Compiling monthly reports from DPI Director's sub-ordinates
Sponsorship Support & Administration Coordinator
Wahana Visi
Jakarta
06.2016 - 04.2019
- Leading the team of Sponsorship Support & Admin
- Ensure the quality of the sponsorship product, this contribute to sponsors' satisfaction
- Encourage the team to simplify the work process and use the resources wisely, e.g: go paperless
- Follow up any suspect violation/ abuse through the correspondences sent from and to sponsors and children
- Participate in designing the content of Children Annual Report
Donor Care Sponsorship Officer
Wahana Visi Indonesia, Vision Indonesia
Jakarta
05.2014 - 05.2016
- As quality control for all incoming sponsorship products from field offices
- Point person to arrange sponsor visits follow up and respond to sponsors' queries
- Maintain Registered Children information in the system
Sponsorship Planning & Monitoring Officer
World Vision Indonesia
Jakarta
01.2012 - 04.2014
- To provide advice, consultation, technical assistance to projects in assigned region, in implementing sponsorship strategy and plan aligned with sponsorship standard and policy
- Assist projects in drawing strategies both in project and region level to achieve the objective of Sponsorship Coordinator in Area Program
- To develop the capacity of project staff on aspects regarding the implementation and achievement of Sponsorship, such as sponsorship socialization to stakeholders in the region and support capacity building activities (training, forum, workshop, comparative study, etc) required by project staff on other sponsorship issues in the designated regions and projects
- To monitor and report on any cases and issues relating to registered children
Secretary To President Director
PT. Sri Rejeki Isman
11.2010 - 12.2011
- manage the agenda of the President Director
- arranging trip, including itinerary, air ticket, transfer, accomodation
- sorting phone calls and mails for the President Director
- responsible for the stationary, sundries for the President's office
- compile monthly report from the production unit
Sponsorship Accountable Assistant
ChildFund Indonesia
Jakarta
03.2006 - 07.2010
- This position is to ensure that correspondences between sponsors/ donors, partners and children (beneficiaries) comply with Sponsor Relations Standard Policy and in line with Child Protection Policy
- Responsible for children data in the system (LINCS), including update child information and child photos
- Respond the sponsors' queries in timely manner and ensure it comply to ChildFund Sponsor Relation Standard Procedure and Policy
- Maintain Child Success Story and Sponsorship publication materials
- Manage sponsor visit in coordination with field staffs
- As part of Sponsorship and Partnership team in term of doing capacity building/ training to local partners
- Assist Sponsorship and Partnership Manager to review the implementation of Sponsor Relations Operation and Procedure in Partners level.
Petty Cashier
PT. Pintu Mas Mulia Kimia
Jakarta
01.2005 - 02.2006
- Responsible to reimbursement of operational expenses of marketing department, this process included verifying the payment request and the supporting documents and get the approval from the finance controller input all the transaction using SAP
- Produce monthly expense report for each department
Account Payable Staff
PT. Pintu Mas Mulia Kimia
Jakarta
01.2004 - 12.2004
- Responsible to verify incoming invoices, verify them with the supporting documents and get approval from the finance manager for further process
- Input in the invoices to the system, using SAP
Purchasing Staff
PT. Pintu Mas Mulia Kimia
Jakarta
05.2000 - 12.2003
- Responsible for sourcing for vendors for best price, quality and after sale services, including ensuring the delivery from vendors were within the timeline
- Maintain stock, in coordination with warehouse head/ staff
- Monitor vendor payment in coordination with finance department
- Produce monthly expense report and forecast for the following month
- Secretary
Secretary to General Manager
Teco Multiguna Elektro
Jakarta
09.1997 - 02.2000
- Manage correspondences and meeting agenda of the GM
- Responsible for daily data exchange with Taiwan Office and make sure the data updated
- Produce monthy report from the system for Finance and Sales Department
- Person in charge for stock opname in Gunung Putri Warehouse
Education
N Diploma - Business Secretary
Satya Wacana Christian University
07.1994 - 07.1997
Program - Public Relations
Mercu Buana University
07.2009 - 07.2012
Skills
Leadership
undefinedTimeline
Office Manager
su-re.co
07.2022 - Current
Office Manager
Partnership for Indonesia's Sustainable Agriculture (PISAGRO)
01.2020 - 12.2020
Executive Assistant
Wahana Visi Indonesia
05.2019 - 12.2019
Sponsorship Support & Administration Coordinator
Wahana Visi
06.2016 - 04.2019
Donor Care Sponsorship Officer
Wahana Visi Indonesia, Vision Indonesia
05.2014 - 05.2016
Sponsorship Planning & Monitoring Officer
World Vision Indonesia
01.2012 - 04.2014
Secretary To President Director
PT. Sri Rejeki Isman
11.2010 - 12.2011
Program - Public Relations
Mercu Buana University
07.2009 - 07.2012
Sponsorship Accountable Assistant
ChildFund Indonesia
03.2006 - 07.2010
Petty Cashier
PT. Pintu Mas Mulia Kimia
01.2005 - 02.2006
Account Payable Staff
PT. Pintu Mas Mulia Kimia
01.2004 - 12.2004
Purchasing Staff
PT. Pintu Mas Mulia Kimia
05.2000 - 12.2003
Secretary to General Manager
Teco Multiguna Elektro
09.1997 - 02.2000
N Diploma - Business Secretary
Satya Wacana Christian University
07.1994 - 07.1997
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