AMALIA PRAMESWARI

Through this role my main service has been to provide professional note-taking for various workshop, seminar, meetings, etc., including various transliteration works of official and non-official documents.

Some of my previous works but not limited to:

• Note-taker for SCOPI: Stakeholder’s Meeting SCOPI (24 September 2020).
• Note-taker for IOM UN Migration: Capacity Building for Pro-Bono and Paralegal for Migrant Workers (24 – 25 April 2019); and Study Results Launching on Working Condition in Indonesian Fishery Industry (22 May 2019).
• Note-taker for Kemitraan/The Partnership: Finalisation for Electronic Evidence Handling Training Module (4 – 5 April 2019).
• Note-taker at the Daemeter Consulting HCV/HCS/FPIC Workshop, Novotel Bogor, 8 – 9th May, 2015.
  
• Indonesian – English translation work for WWF Indonesia Concept Paper; SNV Module Trainer Guide.
  
• Note-taker for the Daemeter Consulting, for the Nestle CSV (Creative Shared Value) Conference in Jakarta, 15 – 16 December 2014.

Reporting to the Executive Director, my main responsibility was to provide full assistance for the daily operation of the Exec. Director’s; acting as the communication hub with the stakeholders, partners, donors, and Foundation’s Senior Advisors; as well as remotely working in close coordination with other staff at the HQ office in Bali, in completing various tasks given by the Exec. Director and the President Director.

Some of my duties were but not limited to:

• Assisted the Executive Director on daily administration and operational in terms of drafting TOR; drafting MOUs, contracts; drafting letters/invitations/notifications to government institutions, partners, CSOs, donors, private sector; overseeing recruitment process; project/program report writing to donors; etc.
• Involved in a collected team work for Concept Notes writing, Proposal development and delivery, including formulation of log frame and/or TOC, work plan, work timeline, presentations.
• Involved in a collected team work of preparing and writing annual report.
• Kept the daily schedule of the Executive Director.
• Acting as the Office Manager when required.

Reporting to the Project Manager, my main responsibility was to provide full assistance and direct supervision over the project implementation in 30 villages, that were located in two provinces (South Sumatra and West Kalimantan) of the overall seven provinces in total. All had a high frequency rate of travel and activities in the form of recruitment process and mobilization, trainings, workshops, field visits, and monthly regional and national meetings with the national and local team members, the host institution (Badan Restorasi Gambut/Peat Restoration Agency) as well as the donor (The Norwegian Embassy and UNOPS) and other counterparts of the project.

Some of my duties were but not limited to:

• Assisted the Project Manager to ensure the implementation of project work plan and strategies were in line with the project log frame and TOC.
• Involved in the MEL of the project, including in the formulation change of the TOC and project log frame.
• Assisted the Project Manager on daily administration and operational of the project, in terms of: drafting and finalization of TOR for all conducted activities; drafting and finalization of letters/invitations/notifications to government institutions, partners, CSOs; report preparation and writing to the host institution and donor; overseeing recruitment process; overseeing organization of events; etc.
• Ensured close coordination with the host institution, and also retaining strategic partnership with the local and national stakeholders.
• Monitored the alignment of the project spending with the available budget, along with ensuring the execution of budgeted activities.
• Actively involved in developing strategies to showcase and promote the end-products of commodities that were sustainably grown in peat areas, furthermore to connecting buyers to the farmers and communities in peat-care villages.

Reporting to the Program Manager, my main responsibility was to provide full assistance and direct supervision of the management and deliverables of three projects, including with a non-full involvement in at least five other projects in parallel. All the activities were conducted in close coordination with the different set of teams within each project, including with each of the different corresponding multi-stakeholders, partners, CSOs, and donors.

Some of my duties were but not limited to:

• Assisting Program Manager in ensuring the implementation of the projects was in line with each approved work plan, log frame and/or TOC.
• Assisting Program Manager in overseeing the progress implementation and deliverables of the projects were in accordance to the agreed time line and strategies.
• Assisting Program Manager on daily administration and operational in terms of drafting TOR; drafting letters/invitations/notifications to government institutions, partners, CSOs, donors, private sector; overseeing recruitment process; project/program report writing to donors; etc.
• Involved in a collected team work for Concept Notes writing, Proposal development and delivery, including formulation of log frame and/or TOC.
• Involved in a collected team work of preparing and writing annual unit work plan, as well as annual unit report.
• Assisted in ensuring creation of strategic partnerships with partners of Kemitraan, multistakeholders, and donors.

Reporting to the RSPO Indonesia Director in Jakarta and the Communications Director in KL, Malaysia, my responsibility was to provide a clear outreach and media engagement strategy to increase the media exposure of sustainable palm oil in the local Indonesian market, with an aim to push the government as well as the market to adopt the RSPO Trademark logo and start using certified sustainable palm oil products for daily use.

Some of my duties were but not limited to:

• Execution of communications strategy in Indonesia.
• Engaged the stakeholders to ensure that the communications directions are aligned with the overall organizational objectives.
• Media Relations: to execute pre-developed media strategy in effectively positioning RSPO as the voice of the industry.
• Prepared and developed communications materials: press releases; announcements; newsletters, as well as liaise with the media.
• Event management.

Reporting to the COP (Chief of Parties), my responsibilities were to nurturing and documenting the existing and future leveraging contributions to achieving the project’s objectives, along with supporting the COP in his duties by providing assistance in correspondence and research, meeting and event organization, and general administration/organization.
Some of my duties were but not limited to:

• Established and maintained regular communications with leverage organizations.
  
• Coordinated with AMARTA II field team members and Value Chain Leaders regarding the project programming and activities related to leveraging.
  
• Maintained external mailing lists that were relevant to the COP and AMARTA II project in general, and distributed communications on that mailing list as required and requested.
  
• Provided administrative and organization support in organizing meetings/conferences/events, internal and external.
  
• Prepared payment requests, advance requests, and other administrative requirements to facilitate the movement and work of the COP.

Reporting to the Component Team Leader (CTL), my main responsibilities were to maintain all the documents of the program; maintaining communication and progress of the project activities; provide administrative and organization support in arranging meetings and workshops; and maintaining a consistent coordination with the CTL and other Task Managers for the daily operational.

Some of my duties were but not limited to:

• Maintained records, categorized, and kept all of the contracts and agreements with the third parties.
• Maintained regular communication along with keeping contracts and agreements status update with the teams, in conjunction with monitoring the progress of each projects.
• Became the communication hub with the internal technical team, as well as with the program counterparts.
• Developed a book keeping control system.
• Handled invoices and kept records of financial transactions including payments made to the third parties.

Reporting to the Forest Conversion Program (FCP) Coordinator, my main responsibilities were to provide a full assistance in the activities concerning raising awareness of sustainable palm oil development amongst the key players in the palm oil industry in Indonesia, through pushing for the committed use of available guidelines for sustainable palm oil toolkits, and also by becoming members of the Roundtable of Sustainable Palm Oil (RSPO). A special effort was also conducted in parallel to encourage the financial institutions (bankers and investors) of the industry as well as relevant government institutions both at the local and national level, to adopt the sustainable palm oil principles in their policies.

Some of my duties were but not limited to:.

• Involved in the development and consolidation components of strategies, work plan, action plan, and budget plan for the national palm oil sustainability program.
• Involved in the development of guidelines for sustainable toolkits applied in oil palm plantations, which were aimed to protect and enhancing the conservation inside and in the surrounding areas of the oil palm plantations.
• Involved in the development of national interpretation of RSPO P&C in Indonesia.
• Strengthened the capacity and increase the level of awareness amongst key actors in the Palm Oil industry (e.g. plantation executives and managers, regional government officials, local NGOs) especially on the sustainable toolkits implementation and Better Management Practices (BMP) adoption by the private sector and government.
• Involved in the promotion and awareness for the increase use of social and environmental screening criteria by Bankers and Investors, as well as the Buyers, in the palm oil industry.
• Provided administrative and organizational support in organizing travels, meetings, conferences, workshops, internal and external.

Reporting to the Owner and Managing Director, my main responsibility was to design and execute communication strategy in order to boost interest and students admission to the institute.

Some of my duties were but not limited to:

• Designed and produced communication materials (print, digital, video and audio), as well as organized events with partners to further increase the profile of the company.
• Designed and created the budget for communication and campaign strategy.
• Built and maintained support and cooperation with affiliated universities overseas, international education centers, local education agencies, and high schools.
• Engaged a selection of mass media and arranged for radio talk shows (local radios).
• Facilitated the transfer of graduated INFORMATICS students from Thamrin and Bandung centres to the affiliated universities overseas.