Anastasia Dian
Virtual Assistant
Jakarta
Summary
Dynamic and results-oriented professional with extensive experience as a Freelance Administrative Assistant and Video Editor. Excelled in office administration, enhancing document processing by introducing automated templates, and improved team productivity by 30%. Skilled in Microsoft Excel and fostering professional relationships, adept at managing multiple projects with tight deadlines. Successfully maintained confidentiality and boosted employee morale, demonstrating exceptional problem-solving and customer service skills.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Freelance
07.2024 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Maintained inventory of office supplies and placed orders.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Conducted research for project proposals, compiling information that supported winning bids.
- Contributed to policy updates, researching regulations to ensure company compliance.
- Improved document processing speed by introducing automated templates for routine correspondence.
- Improved staff morale by organizing recognition programs, acknowledging outstanding contributions and fostering positive work culture.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Established administrative work procedures to track staff's daily tasks.
- Volunteered to help with special projects of varying degrees of complexity.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
Video Editor
Freelance
03.2017 - 11.2024
- Created short-form videos, animated gifs and motion graphics for social media posts.
- Delivered edits on time for reviews and final delivery.
- Combined text, video and other composited elements onscreen to create logical, coherent layouts.
- Enhanced video quality by applying color correction, grading, and special effects techniques.
- Edited together video, audio still imagery and motion graphics for creative and informational multimedia projects.
- Organized and worked with raw footage from multiple cameras and sources.
- Delivered edits with multiple camera angle choices, titles, graphics, audio, and special effects.
- Maintained organized digital archives of raw footage, final edits, and other assets for easy access and retrieval.
- Worked with graphic templates and seamlessly inserted into videos.
- Worked tight deadlines with team or independently and made quick creative editing decisions to maintain high quality of work.
- Managed multiple projects simultaneously, meeting strict deadlines while maintaining high-quality results.
Education
Bachelor of Science - Psychology
UPI Y.A.I
Jakarta 04.2001 -
Skills
Office administration
Administrative support
Data entry
Computer skills
Filing
Microsoft Excel
Microsoft Word
Problem-solving
Customer service
File organization
Scheduling
Report writing
Timeline
Administrative Assistant
Freelance
07.2024 - Current
Video Editor
Freelance
03.2017 - 11.2024
Bachelor of Science - Psychology
UPI Y.A.I
04.2001 -
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