Aprilia Rahmadhani

• Procurement and purchasing: Supervise routine and non-routine office purchase such as pantry and stationery stock, other new office facility and make sure the stock is sufficient, maintaining good relationship and negotiate with vendor.
• Create regulation related GA Matters
• Maintain office facility and assets: liaise with building management, make sure the environment could promote the productive work, neat, tidy, and clean all the time, record all the office assets, routine office facility checking, office renovation.
• Legal: Maintain all office legal and permit document, dealing and liaise with related external party.
• Guest: provide transportation, accommodation and all guest needs
• GA Coordination: Supervise and coordinate GA team member, office boy and driver
• Handle company event and group event
• Expat matter: Maintain all expat stuff such as permit, car and driver, housing, language course, other expat facility.
• Business Trip arrangement: Arrange ticket, accommodation, transport for business trip both domestic and overseas, calculate the transport expense.
• COVID-19 pandemic related procedure: vaccine, office schedule, procedure, data collection, WFH requirement.
• Office contribution arrangement: flower arrangement for special event
• Maintain non-employee administration, attendances and salary calculation such as outsource driver and office boy
• IT: Maintain company website, prepare email account for new employee, maintain company network such as wi-fi and wi-fi pocket
• Insurance: Maintain health insurance and all of office insurance (end to end process)
• Telecommunication: registration new number for expatriate and maintain office telecommunication
• Report all income (if any), budget plan and cost to Director quarterly
• Coordination with headquarters for expatriate cost
• Coordination with FA for audit mattes

• Procurement and purchasing: Supervise routine and non-routine office purchase such as pantry and stationery stock, other new office facility and make sure the stock is sufficient, maintaining good relationship and negotiate with vendor
• Maintain office facility and assets: liaise with building management, make sure the environment could promote the productive work, neat, tidy, and clean all the time, record all the office assets, routine office facility checking, office renovation
• Legal: Maintain all office legal and permit document, dealing and liaise with related external party
• Expat matter: Maintain all expat stuff such as permit, car and driver, housing, child school, other expat facility
• Business Trip arrangement: Arrange ticket, accommodation, transport for business trip both domestic and overseas, calculate the transport expense
• Maintain non-employee administration, attendances and salary calculation such as outsource driver and office boy
• IT: Maintain company website, prepare email account for new employee, maintain company network such as wi-fi and wi-fi pocket
• Telecommunication: registration new number for expatriate and maintain office telecommunication
• Coordination with FA for audit mattes
• Handle company event and group event
• GA Coordination: GA team member, office boy and driver
• Branch: maintenance, procure, building management, assets and related with branch needs

HR Matters:

• Recruitment process (end to end process)
• Coordinate with vendor such as head hunter and outsource
• Handle Job Fair
• Coordinate with user related with recruitment process and employee attendance
• On-boarding new employee (induction)
• Attendance: calculate paid overtime and meals overtime
• Administration for employee leave
• HRIS (administration new employee)
• Registration BPJS Kesehatan and BPJS Ketenagakerjaan