Office Administration
Atin Listiani
Secretary To Director
Jakarta
Summary
Professional Secretary with over 5 years of experience managing daily administrative support tasks and operations in corporate industry. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.
Overview
6
6
years of professional experience
Work History
Secretary to President Director
PT. Matlamat Cakera Canggih (Marubeni Group)
11.2020 - Current
- Manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements
- Monitor and maintain office supplies and equipment
- Screen and prioritize incoming calls, emails, and other correspondence, providing accurate and timely responses or forwarding to the appropriate person
- Maintain and organize electronic and physical files, ensuring easy accessibility and confidentiality
- Greet visitors and vendors, providing assistance, and ensuring a professional and welcoming environment for visitors
- Process payments, facilitate bank transactions including remittances, overbooking, and other financial activities, to ensure smooth financial operations, accuracy and timeliness of all financial transactions
- Organizing and coordinate travel arrangements for engineers and staff in appropriately
- Manage executive expenses and reimbursements, ensuring accuracy and adherence to company policies
- Prepare professional correspondence, letters, and emails for internal and external, ensuring accuracy and timeliness.
- Preparing presentation materials, taking minutes, and organizing meetings
- Maintain and control company license, service agreements and corporate agreements with vendor and other parties
- Support Visa arrangement and other permits for expatriate
- Manage personal effect arrangement for expatriate (Mobilization & Demobilization)
- Manage other secretarial and administration tasks
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
Secretary to Director
PT Telecazt Communications
06.2019 - 10.2020
- Manage the director's calendar, schedule appointments, meetings, and travel arrangements
- Handle office supplies inventory and order necessary items
- Screen and direct phone calls and correspondence, taking messages and handling them as appropriate
- Maintain and organize electronic and physical files, ensuring easy accessibility and confidentiality
- Greet visitors and providing assistance appropriately
- Manage and maintain project documentation, including contracts, agreements, and correspondence
- Organizing travel arrangements for the director and project members
- Conduct research and gather information for the director's projects and initiatives
- Manage expenses and reimbursements, ensuring accuracy and adherence to company policies
- Preparing presentation materials, taking minutes, and organizing meetings
- Prepared professional correspondence, letters, and emails, ensuring accuracy and timeliness.
- Collaborate with other departments and team members as necessary
- Perform other administrative tasks as assigned
Secretary to Director and Human Resources
RSIA Budhi Jaya
08.2018 - 06.2019
- Manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements
- Monitor and maintain office supplies and equipment for executives
- Screen and prioritize incoming calls, emails, and other correspondence, providing accurate and timely responses or forwarding to the appropriate person
- Maintain and organize electronic and physical files, ensuring easy accessibility and confidentiality
- Greet visitors and vendors, providing assistance, and ensuring a professional and welcoming environment for visitors
- Manage executive expenses and reimbursements, ensuring accuracy and adherence to company policies
- Preparing presentation materials, taking minutes, and organizing meetings
- Prepared professional correspondence, including memos, letters, and emails for internal and external, ensuring accuracy and timeliness.
- Maintain and control company license and corporate agreements with vendor and other parties
- Perform other administrative tasks as assigned
- Assist in the recruitment process by posting job ads, screening resumes, and conducting initial interviews
- Coordinate and conduct new hire orientations and ensure a smooth on-boarding process for new employees
- Calculate and process employee wages, salaries, and deductions accurately and in a timely manner
- Process payroll adjustments, such as overtime, bonuses, and benefits
- Maintain accurate and up-to-date employee records, including personal data, attendance, and performance evaluations.
- Support the HR team in various administrative tasks as needed
Education
Bachelor's Degree of Accounting - Accounting
Universitas Pamulang
South Tangerang, Indonesia 04.2001 -
Vocational High School - Secretary And Administration
SMKN 1 Indramayu
Indramayu, Indonesia 04.2001 -
Skills
Verbal and written communication
Travel Arrangements
Meeting Arrangements
Business Correspondence
Payroll Processing
Microsoft Office
Organizational Skills
Minute Taking
Schedule Management
Languages
Indonesian
Native language
English
Upper intermediate
B2
Accomplishments
- Japanese Language on ICI (International Communication Institute), December 2022 - March 2023
- English Language on EF (English First), August 2020 - September 2021
- Computers on LPK JTS Computer Plus, June 2009 - January 2010
Timeline
Secretary to President Director
PT. Matlamat Cakera Canggih (Marubeni Group)
11.2020 - Current
Secretary to Director
PT Telecazt Communications
06.2019 - 10.2020
Secretary to Director and Human Resources
RSIA Budhi Jaya
08.2018 - 06.2019
Bachelor's Degree of Accounting - Accounting
Universitas Pamulang
04.2001 -
Vocational High School - Secretary And Administration
SMKN 1 Indramayu
04.2001 -
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