Summary
Overview
Work History
Education
Skills
Languages
Accomplishments
Websites
Timeline
Generic
Atin Listiani

Atin Listiani

Secretary To Director
Jakarta

Summary

Professional Secretary with over 5 years of experience managing daily administrative support tasks and operations in corporate industry. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.


Overview

6
6
years of professional experience

Work History

Secretary to President Director

PT. Matlamat Cakera Canggih (Marubeni Group)
11.2020 - Current
  • Manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements
  • Monitor and maintain office supplies and equipment
  • Screen and prioritize incoming calls, emails, and other correspondence, providing accurate and timely responses or forwarding to the appropriate person
  • Maintain and organize electronic and physical files, ensuring easy accessibility and confidentiality
  • Greet visitors and vendors, providing assistance, and ensuring a professional and welcoming environment for visitors
  • Process payments, facilitate bank transactions including remittances, overbooking, and other financial activities, to ensure smooth financial operations, accuracy and timeliness of all financial transactions
  • Organizing and coordinate travel arrangements for engineers and staff in appropriately
  • Manage executive expenses and reimbursements, ensuring accuracy and adherence to company policies
  • Prepare professional correspondence, letters, and emails for internal and external, ensuring accuracy and timeliness.
  • Preparing presentation materials, taking minutes, and organizing meetings
  • Maintain and control company license, service agreements and corporate agreements with vendor and other parties
  • Support Visa arrangement and other permits for expatriate
  • Manage personal effect arrangement for expatriate (Mobilization & Demobilization)
  • Manage other secretarial and administration tasks
  • Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.

Secretary to Director

PT Telecazt Communications
06.2019 - 10.2020
  • Manage the director's calendar, schedule appointments, meetings, and travel arrangements
  • Handle office supplies inventory and order necessary items
  • Screen and direct phone calls and correspondence, taking messages and handling them as appropriate
  • Maintain and organize electronic and physical files, ensuring easy accessibility and confidentiality
  • Greet visitors and providing assistance appropriately
  • Manage and maintain project documentation, including contracts, agreements, and correspondence
  • Organizing travel arrangements for the director and project members
  • Conduct research and gather information for the director's projects and initiatives
  • Manage expenses and reimbursements, ensuring accuracy and adherence to company policies
  • Preparing presentation materials, taking minutes, and organizing meetings
  • Prepared professional correspondence, letters, and emails, ensuring accuracy and timeliness.
  • Collaborate with other departments and team members as necessary
  • Perform other administrative tasks as assigned

Secretary to Director and Human Resources

RSIA Budhi Jaya
08.2018 - 06.2019
  • Manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements
  • Monitor and maintain office supplies and equipment for executives
  • Screen and prioritize incoming calls, emails, and other correspondence, providing accurate and timely responses or forwarding to the appropriate person
  • Maintain and organize electronic and physical files, ensuring easy accessibility and confidentiality
  • Greet visitors and vendors, providing assistance, and ensuring a professional and welcoming environment for visitors
  • Manage executive expenses and reimbursements, ensuring accuracy and adherence to company policies
  • Preparing presentation materials, taking minutes, and organizing meetings
  • Prepared professional correspondence, including memos, letters, and emails for internal and external, ensuring accuracy and timeliness.
  • Maintain and control company license and corporate agreements with vendor and other parties
  • Perform other administrative tasks as assigned
  • Assist in the recruitment process by posting job ads, screening resumes, and conducting initial interviews
  • Coordinate and conduct new hire orientations and ensure a smooth on-boarding process for new employees
  • Calculate and process employee wages, salaries, and deductions accurately and in a timely manner
  • Process payroll adjustments, such as overtime, bonuses, and benefits
  • Maintain accurate and up-to-date employee records, including personal data, attendance, and performance evaluations.
  • Support the HR team in various administrative tasks as needed

Education

Bachelor's Degree of Accounting - Accounting

Universitas Pamulang
South Tangerang, Indonesia
04.2001 -

Vocational High School - Secretary And Administration

SMKN 1 Indramayu
Indramayu, Indonesia
04.2001 -

Skills

Office Administration

Languages

Indonesian
Native language
English
Upper intermediate
B2

Accomplishments

  • Japanese Language on ICI (International Communication Institute), December 2022 - March 2023
  • English Language on EF (English First), August 2020 - September 2021
  • Computers on LPK JTS Computer Plus, June 2009 - January 2010

Timeline

Secretary to President Director

PT. Matlamat Cakera Canggih (Marubeni Group)
11.2020 - Current

Secretary to Director

PT Telecazt Communications
06.2019 - 10.2020

Secretary to Director and Human Resources

RSIA Budhi Jaya
08.2018 - 06.2019

Bachelor's Degree of Accounting - Accounting

Universitas Pamulang
04.2001 -

Vocational High School - Secretary And Administration

SMKN 1 Indramayu
04.2001 -

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Atin ListianiSecretary To Director