Summary
Overview
Work History
Education
Skills
Languages
Accomplishments
Websites
Timeline
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Atin Listiani

Atin Listiani

Secretary To Director
Jakarta

Summary

Professional Secretary with over 5 years of experience managing daily administrative support tasks and operations in corporate industry. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.


Overview

6
6
years of professional experience

Work History

Secretary to President Director

PT. Matlamat Cakera Canggih (Marubeni Group)
11.2020 - Current
  • Manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements
  • Monitor and maintain office supplies and equipment
  • Screen and prioritize incoming calls, emails, and other correspondence, providing accurate and timely responses or forwarding to the appropriate person
  • Maintain and organize electronic and physical files, ensuring easy accessibility and confidentiality
  • Greet visitors and vendors, providing assistance, and ensuring a professional and welcoming environment for visitors
  • Process payments, facilitate bank transactions including remittances, overbooking, and other financial activities, to ensure smooth financial operations, accuracy and timeliness of all financial transactions
  • Organizing and coordinate travel arrangements for engineers and staff in appropriately
  • Manage executive expenses and reimbursements, ensuring accuracy and adherence to company policies
  • Prepare professional correspondence, letters, and emails for internal and external, ensuring accuracy and timeliness.
  • Preparing presentation materials, taking minutes, and organizing meetings
  • Maintain and control company license, service agreements and corporate agreements with vendor and other parties
  • Support Visa arrangement and other permits for expatriate
  • Manage personal effect arrangement for expatriate (Mobilization & Demobilization)
  • Manage other secretarial and administration tasks
  • Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.

Secretary to Director

PT Telecazt Communications
06.2019 - 10.2020
  • Manage the director's calendar, schedule appointments, meetings, and travel arrangements
  • Handle office supplies inventory and order necessary items
  • Screen and direct phone calls and correspondence, taking messages and handling them as appropriate
  • Maintain and organize electronic and physical files, ensuring easy accessibility and confidentiality
  • Greet visitors and providing assistance appropriately
  • Manage and maintain project documentation, including contracts, agreements, and correspondence
  • Organizing travel arrangements for the director and project members
  • Conduct research and gather information for the director's projects and initiatives
  • Manage expenses and reimbursements, ensuring accuracy and adherence to company policies
  • Preparing presentation materials, taking minutes, and organizing meetings
  • Prepared professional correspondence, letters, and emails, ensuring accuracy and timeliness.
  • Collaborate with other departments and team members as necessary
  • Perform other administrative tasks as assigned

Secretary to Director and Human Resources

RSIA Budhi Jaya
08.2018 - 06.2019
  • Manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements
  • Monitor and maintain office supplies and equipment for executives
  • Screen and prioritize incoming calls, emails, and other correspondence, providing accurate and timely responses or forwarding to the appropriate person
  • Maintain and organize electronic and physical files, ensuring easy accessibility and confidentiality
  • Greet visitors and vendors, providing assistance, and ensuring a professional and welcoming environment for visitors
  • Manage executive expenses and reimbursements, ensuring accuracy and adherence to company policies
  • Preparing presentation materials, taking minutes, and organizing meetings
  • Prepared professional correspondence, including memos, letters, and emails for internal and external, ensuring accuracy and timeliness.
  • Maintain and control company license and corporate agreements with vendor and other parties
  • Perform other administrative tasks as assigned
  • Assist in the recruitment process by posting job ads, screening resumes, and conducting initial interviews
  • Coordinate and conduct new hire orientations and ensure a smooth on-boarding process for new employees
  • Calculate and process employee wages, salaries, and deductions accurately and in a timely manner
  • Process payroll adjustments, such as overtime, bonuses, and benefits
  • Maintain accurate and up-to-date employee records, including personal data, attendance, and performance evaluations.
  • Support the HR team in various administrative tasks as needed

Education

Bachelor's Degree of Accounting - Accounting

Universitas Pamulang
South Tangerang, Indonesia
04.2001 -

Vocational High School - Secretary And Administration

SMKN 1 Indramayu
Indramayu, Indonesia
04.2001 -

Skills

Office Administration

Verbal and written communication

Travel Arrangements

Meeting Arrangements

Business Correspondence

Payroll Processing

Microsoft Office

Organizational Skills

Minute Taking

Schedule Management

Languages

Indonesian
Native language
English
Upper intermediate
B2

Accomplishments

  • Japanese Language on ICI (International Communication Institute), December 2022 - March 2023
  • English Language on EF (English First), August 2020 - September 2021
  • Computers on LPK JTS Computer Plus, June 2009 - January 2010

Timeline

Secretary to President Director

PT. Matlamat Cakera Canggih (Marubeni Group)
11.2020 - Current

Secretary to Director

PT Telecazt Communications
06.2019 - 10.2020

Secretary to Director and Human Resources

RSIA Budhi Jaya
08.2018 - 06.2019

Bachelor's Degree of Accounting - Accounting

Universitas Pamulang
04.2001 -

Vocational High School - Secretary And Administration

SMKN 1 Indramayu
04.2001 -
Atin ListianiSecretary To Director