Budi Oktavianus Yusan

Effective June 1, 2024, I assumed the additional role of Business Controller, supplementing my existing responsibilities in finance, accounting, taxation, and payroll.

In this capacity, I collaborate closely with the management and leaders of various business units, focusing particularly on analyzing profitability at both the business unit and individual levels.

Key responsibilities include:

• Conducting regular meetings with management and business leaders to review and present performance metrics.
• Developing and establishing key financial metrics to monitor profitability, including gross profit, operating profit, and net profit per business unit, as well as efficiency metrics such as AR days, inventory days, and AP days.
• Collaborating with management to define and set KPIs, or targets, for the company and individual business units.

During this period, our company transitioned its ERP system from SAP to Odoo. I led the Indonesian finance and accounting team through this migration, which included changing the inventory valuation method from FIFO to average.

My involvement was critical in several key areas.

• Recalculating and verifying the inventory calculations in the new system to ensure the accuracy of opening balances.
• Testing features in Odoo, and collaborating with headquarters to establish new standard operating procedures and guidelines.
• Addressing the absence of several SAP reports in Odoo by creating a Power Query file that facilitated bridging critical reports, including sales analysis, sales commission calculations, and monthly financial statements for profit and loss, business unit profitability, and balance sheets.

The Indonesian tax system has also undergone a major change. In response to this, I, along with my team, adjusted our tax and VAT invoicing processes. These adjustments ensured that we continued to meet customer requirements, while maintaining full compliance with updated tax regulations.

Additional Achievements:

• Successfully led efforts to collect back tax restitution for the fiscal year 2022, achieving a 99.97% recovery rate.

In June 2023, I was promoted to manage a team of four, overseeing the finance, accounting, and tax operations for the Indonesian entity at Maha.

Role Responsibilities:

• Manage daily operations across financial planning and analysis, accounting, and banking.
• Handle taxation matters, ensuring compliance, and coordination with external tax consultants and representatives.
• Facilitate cross-departmental collaboration to enhance process efficiency, and implement cost-saving measures.
• Oversee accounts receivable (AR) and accounts payable (AP) processes, ensuring accuracy and timely management of finances.
• Responsible for the accurate and timely processing of company payroll.

Key Contributions:

• Acted as the intermediary in communications with the tax office to address and resolve queries regarding tax years 2019 and 2020, ensuring compliance, and clarity in financial reporting.
• Collaborated with tax consultants to manage objections and audits for the years 2017 and 2022, providing necessary data and support to facilitate accurate tax filings and discussions.
• Utilized idle funds by allocating them to short-term deposits, which significantly increased interest income, achieving three times the interest generated in the previous year.

In August 2021, I was appointed to a regional role, extending beyond Indonesia to include oversight of ASEAN countries and South Korea, as an extension of our Singapore HQ management.

Role Overview:

• Directed a team of 6 to 7 individuals across several entities in Indonesia, South Korea, the Philippines, and Vietnam.
• Managed financial planning and analysis, accounting, taxation, and payroll functions.
• Ensured all subsidiaries adhered to headquarters' finance and accounting policies, guidelines, and regulations.
• Reviewed and established finance and accounting procedures and policies to align with strategic objectives.
• Designed and implemented KPIs for the finance and accounting team to enhance performance appraisal processes.
• Conducted thorough reviews and analyses of financial statements to ensure integrity and accuracy.
• Assisted in external and internal audits, developing accounting policies and procedures to meet the company’s evolving needs, and to mitigate risks.
• Analyzed tax regulations across different countries, advising on tax savings, and compliance strategies.

Key Contributions:

• Implemented a Human Resource Information System (HRIS) for more efficient payroll processing.
• Played a key role in the development of management reports for business units, improving decision-making processes.
• Analyzed and implemented a new sales commission scheme across subsidiaries to align incentives with corporate goals.
• Conducted a detailed comparison of using one's own vs. Third-party trucking, leading to cost savings.
• Actively participated in the digitalization of the claim reimbursement process, enhancing operational efficiency.

In January 2020, I was promoted to Assistant Manager, where I led a team of 2 to 4 professionals within our local Indonesian entity.

Role Overview:

• Daily operations across finance, accounting, tax, human resources, and general affairs.

Key Contributions:

• Played a pivotal role in the scouting and acquisition of a new office space
• Developed and implemented COVID-19 social distancing SOPs to ensure the health and safety of all employees.
• Coordinated the administration of COVID-19 vaccinations for employees, ensuring compliance with health regulations and promoting workplace safety.

In January 2019, I advanced to the position of Senior Executive, where I continued to oversee critical areas, including finance, accounting, tax, human resources, and general affairs.

Role Overview:

• Maintained daily operational activities

Key Achievements:

• Conducted an in-depth analysis of delivery costs and processes, leading to the adoption of an online platform that enhanced efficiency and reduced operational costs.
• Successfully implemented the BCA payroll system to streamline transaction processes, improving accuracy and reducing time spent on payroll management.
• Actively participated as a member of the company trip committee, contributing to team building.

PT. Maha Kimia Indonesia, a subsidiary of Maha Chemicals (Asia) Pte Ltd based in Singapore, specializes in distributing specialty chemicals across Southeast Asia, Sri Lanka, China, and South Korea. As part of a small, dynamic team, I oversaw various crucial functions within the organization.

Role Responsibilities:

Finance Management:

• Managed the company’s banking and cash transactions to ensure seamless business operations.
• Handled accounts payable, including payments to suppliers, vendors, employees, and government tax claims.
• Oversaw accounts receivable, including customer collections, credit reviews, and aging control.

Accounting Operations:

• Maintained comprehensive control over the full set of accounts, including transaction entry, reconciliations, adjustments, and documentation.
• Managed daily accounting activities, and led the month-end closing and reporting processes.
• Prepared and delivered reports for various audits, including internal, financial, tax, and social security audits.

Taxation Duties:

• Coordinated directly with the tax office for company tax registration and ongoing administration.
• Responsible for the creation and management of tax invoices and handling specific tax forms (DGT).
• Calculated, filed, and reported various tax obligations, including PPN, PPh 21, PPh 23/26, PPh 4:2, and PPh 25/29.

Human Resources and General Affairs (HRGA):

• Implemented and managed employee health insurance plans, and the administration of BPJS Kesehatan and BPJS Ketenagakerjaan.
• Managed legal documentation and registrations for both local and foreign staff.
• Administered the company’s payroll and sales commission processes.

Notable Achievements:

• Successfully met accounts receivable days and slow-paying customer targets, enhancing cash flow management.
• Recovered long overdue bad debts, significantly improving the financial health of the company.
• Led the setup of a sister company, including legal registration, SAP database integration, bank accounts, tax IDs, and social security accounts, facilitating business expansion and compliance.

PT. Ferco Seating Systems Indonesia, a subsidiary of Ferco Seating Systems Ltd, specializes in the manufacture of fixed spectator seating for cinemas, auditoriums, theatres, educational facilities, and sports arenas. Established in 2015, I joined as the company’s first accountant, tasked with establishing and streamlining financial operations from the ground up.

Role Responsibilities:

Finance Management:

• Managed all aspects of financial transactions, including liaising with suppliers and customers for prompt payments and collections.
• Oversaw the company’s cash flow, ensuring sufficient funds for day-to-day operations, and fulfilling claims.
• Generated and processed invoices, tax invoices, and debit notes efficiently.
• Handled the receipt and compilation of supplier invoices, and scheduled payments, including entering VAT data into the e-faktur system.
• Coordinated the disbursement of funds for daily labor costs.

Accounting Operations:

• Established and maintained the full set of accounts, including journal entries, reconciliations, cost accounting, and financial reporting for profit/loss, and balance sheet statements.
• Developed and implemented financial procedures and policies to ensure consistency and compliance with accounting standards. Prepared detailed financial reports and documentation for external audits.
• Prepared detailed financial reports and documentation for external audits.

Taxation Duties:

• Managed all VAT-related responsibilities, ensuring accurate calculation, filing, and reporting of tax obligations.

Notable Achievements:

• Designed and created comprehensive Excel worksheets for the financial reporting and accounting systems.
• Systematically organized and filed historical financial documents, receipts, and vouchers, enhancing traceability and audit readiness.
• Successfully reconciled accounts with vendors and suppliers, resolving outstanding billing issues, and strengthening business relationships.

PT. Multi Viscomindo, established in 2007, is a key supplier in the printing and advertising industry, specializing in the production of stickers and banners for diverse advertising applications, such as neon boxes, billboards, and vehicles.

Role Overview:

Initially tasked with managing Accounts Receivable (AR), my responsibilities expanded significantly over time, encompassing a broader range of financial and accounting functions.

Key Responsibilities:

Credit Control:

• Diligently monitored aging accounts receivable to optimize cash flow.
• Managed customer debt collection and analyzed payment trends to recommend appropriate credit limits.
• Generated invoices and tax invoices, ensuring accuracy and compliance.
• Produced detailed customer payment reports and managed bank receipt vouchers.
• Collaborated with the marketing and administrative divisions to address and resolve customer inquiries and issues.

Cash Management:

• Ensured all cash receipts were accurately recorded and reconciled against bank statements.
• Monitored unknown receipts, and promptly identified their origins.
• Managed the processing and handling of checks and gyros to ensure secure and timely transactions.

Accounting:

• Entered and managed journal transactions, and performed reconciliations for all general ledger accounts.
• Produced monthly financial statements, including balance sheets and profit/loss statements, to support management decision-making.

Notable Achievements:

• Collaborated with the IT team to develop a specialized report that tracked AR settlement days, enhancing the management of customer credit, and reducing financial risk.
• Successfully maintained customer bad debt within target limits, safeguarding the company’s financial health.
• Received commendations for my performance, including ratings of 'Above Satisfactory' and 'Very Satisfactory' during my first and second years, respectively, reflecting my dedication and impact in the finance function.

PT. BCA Finance, a prominent subsidiary of Bank Central Asia—the largest private bank in Indonesia—specializes in providing financial services, such as car loans and leasing, to both individuals and companies.

Role Overview:

As an accounting staff member, I was integral to the finance team, primarily responsible for managing general ledger (GL) reconciliations in a high-volume transaction environment.

Key Responsibilities:

Transaction Management:

• Performed journal entries and maintained financial records using Microsoft Dynamics GP.
• Reconciled loan-related transactions, ensuring accuracy and resolving discrepancies in collaboration with other divisions.
• Created and managed the filing system for journal vouchers, enhancing documentation processes and audit readiness.

Financial Reporting:

• Executed monthly financial closing procedures, ensuring timely and accurate financial reporting.
• Prepared comprehensive reports and documentation for both internal and external audits, supporting stringent compliance and oversight.

Notable Achievement:

• Recognized with a high score during performance reviews for my efficiency and precision in managing timely reconciliations and financial closings, significantly contributing to the department’s ability to meet financial reporting deadlines.