Chyntia Gunawan

• Handled sensitive information discreetly, maintaining confidentiality
• Improved document processing times by implementing digital archiving systems
• Managed executive calendars, scheduling appointments and meetings to optimize time management.
• Liaised between clients and guest relation for coordination communication to enhance business processes.
• Managed circular of documents & agreements

• Managed meeting calendar and coordinated appointments & reservations
• Coordinated seamless travel arrangements, maximizing cost savings
• Contributed to successful event planning through expert coordination of venue bookings, catering services, guest lists, invitations, agendas, speakers'' materials.
• Coordinated travel arrangements and bookings for executive staff.
• Established company policy for Business Trip arrangement and Tour program implementation & claims
• Led coordination for implementation of Dealers' Tour programs to all company's branches in East Indonesia
• In charged of travel arrangements for employees in ticket booking, accommodation and transport arrangement
• Volunteered to help with special projects of varying degrees of complexity.
• Developed and implemented office policies and procedures to facilitate smooth workflow.
• Interacted with vendors and supplier for additional services of procurement and negotiation process as well as making sure of supply
• Led Capex Budgeting, collected data and summarized reports as well as crafted presentations to support executives.
• Demonstrated adaptability in handling diverse responsibilities with grace under pressure during periods of high workload

• Facilitated effective communication among board members and enhanced effectiveness of board meetings
• Developed comprehensive record-keeping systems to maintain organized corporate files easily accessible by management.
• Mitigated legal risks by carefully reviewing company policies and procedures for compliance with applicable laws and regulations.
• Established strong working relationships with internal departments to facilitate smooth operations within the organization.
• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Restocked supplies and submitted purchase orders to maintain stock levels.
• Managed sensitive corporate information discreetly while adhering to strict confidentiality requirements.
• Collaborated closely with senior executives to develop annual budgets that aligned with the company''s overall strategy.

• Increased productivity by prioritizing tasks and ensuring deadlines were met consistently.
• Reduced administrative workload for the owner through proficient handling of routine tasks, allowing them to focus on higher-level responsibilities.
• Maintained appropriate filing of personal and professional documentation.
• Contributed to successful project execution by assisting with planning, implementation, and monitoring progress.
• Optimized time management for the owner with effective calendar organization and event coordination.
• Sourced and ordered office equipment and supplies.
• Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
• Streamlined the owner''s schedule by managing appointments, meetings, and travel arrangements.

Function as Personal Assistant in:

• Conducted research on behalf of the Deputy Director, providing accurate information for informed decision-making processes.
• Administered meeting plans & Minutes of Meeting and the distribution to internal & external parties
• Arranged business travels for meetings and conferences for smooth and effective agenda
• Coordinated for RAB (Budgeting plan) for new property projects

Function as acting Operation Manager in:

• Coordinated complex project goals for new rebranding hotel in Bali to align with budget & completion
• Presented progress of project report to Management
• Facilitated collaboration between departments by coordinating cross-functional projects and initiatives.
• Actively participated in meetings with architects, contractors & vendors for thorough coordination on progress.
• Assisted in managing operation of the residential estate as well as supervise work staff for the security, road pavement, services & maintenance of residence area

• Organized and updated meeting schedules for executives.
• Coordinated travel arrangements and bookings for executive staff.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Handled confidential information in professional manner.
• Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
• Assisted in the recruitment process by screening resumes, scheduling interviews, and providing candidate feedback to executives.
• Served as in charge executive for ISO 9000 and 14001 initial establishment and to collaborate this project within the company executives & staff members.

• Maintained daily report documents, memos and invoices.
• Liaised between internal staff and vendors for Company's project in Exhibition. Made sure invitations, guest list and logistic were coordinated
• Maintained office supplies inventory by checking stock and ordering new supplies.
• Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
• Booked airfare, hotel, and ground transportation to coordinate office travel.
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.