DESI YUSMITA

Summary

Business professional with proven track record in overseeing business operations and managing stakeholder relationships. Known for driving process improvements and ensuring regulatory compliance. Highly collaborative and results-driven, adaptable to evolving business needs. Expertise in strategic planning and effective communication.

Overview

13

years of professional experience

1

Language

1

Certificate

Work History

General Affair- Business Operation

PT EPSON INDONESIA

01.2022 - Current

Expense Claim Management: Processed and reviewed staff reimbursement claims, ensuring that they adhered to company policies and budget guidelines. Verified the authenticity of expenses, cross-checking receipts, and ensuring proper documentation was provided before approval.
Purchase Order Creation: Managed the end-to-end process of creating and managing purchase orders (POs) using SAP Ariba, ensuring accurate order details, budgeting, pricing, and delivery instructions.
Vendor Management: Worked closely with approved vendors and suppliers, ensuring timely communication regarding orders, delivery schedules, and invoicing.
Invoice Matching and Approval: Handled the process of matching invoices to purchase orders and goods receipts, ensuring discrepancies were resolved and payments were processed on time.
Travel and Accommodation: Arrange travel, accommodation, and transportation for employees and executives as needed.
Documentation & Reporting: Handle administrative paperwork, document management, and ensure compliance with company policies and legal requirements.
Internal Communication: Act as a liaison between management and employees, facilitating smooth communication and a positive work environment.
Support to Other Departments: Provide cross-functional support in organizing and coordinating inter-departmental activities and project such as; worked closely with finance to direct proper management of budgets and cash flow.

General Affair - Personal Assistant Expatriate

PT YOKOGAWA INDONESIA

08.2018 - 12.2021

Work Permit and Visa Management: Coordinated and processed work permits, residence permits, and visa applications for expatriate employees and their families. Ensured compliance with immigration regulations and managed document submissions to the relevant authorities. Managed the preparation and timely submission of required documents for new expatriate permits and renewals. Monitored expiration dates and initiated the renewal process well in advance to prevent any lapses in legal status.
Regulatory Compliance: Stayed updated on local immigration laws and labor regulations to ensure the company's expatriates maintained legal work status throughout their employment.
Expatriate Onboarding and Offboarding: Assisted with the relocation process for expatriates, ensuring all necessary immigration requirements were completed. Managed the cancellation or transfer of permits upon expatriate departure.
Record Keeping and Reporting: Maintained accurate records of all expatriate permits, visas, and related documents. Provided periodic reports to management and HR regarding the status of work permits and visa renewals.
Executive Support: Provided high-level administrative support to executives by managing calendars, scheduling meetings, and ensuring efficient time management.
Travel Arrangements: Coordinated all aspects of travel, including flight bookings, hotel accommodations, and transportation for domestic and international trips.
Document Preparation and Filing: Prepared, proofread, and filed important documents, reports, and presentations, ensuring they were accessible and well-organized.
Personal Errands: Handled personal errands for executives, such as scheduling appointments, managing household services, and handling personal correspondence.
Confidentiality Management: Maintained a high level of confidentiality when dealing with sensitive information, both professional and personal.
Client and Vendor Liaison: Acted as the primary point of contact for clients, partners, and vendors, ensuring smooth communication and relationship management.

Technical Administrative Assistant

PT CIPTA KARYA TEKNOLOGI

02.2015 - 08.2018

Maintained strong relationships with vendors via clear communication channels to ensure prompt delivery of services.
Supported project teams by preparing technical documents, reports, and presentations in a timely manner.
Streamlined office processes by implementing new software and organizational tools for increased efficiency.
Expedited report preparation by developing standardized templates that streamlined formatting.
Assisted coworkers and staff members with special tasks on daily basis.
Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Liaised between clients and vendors and maintained effective lines of communication.

Cashier Customer

PT PRIMAGRAPHIA DIGITAL

07.2012 - 09.2014

Counted money in cash drawers at beginning and end of shifts to maintain accuracy.
Maintained a balanced cash drawer, ensuring accurate accounting at the end of each shift.
Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
Built relationships with customers to encourage repeat business.
Enhanced customer satisfaction by providing efficient and accurate cash transactions.
Handled multiple payment methods securely, minimizing discrepancies and potential losses.
Collaborated with team members to achieve sales targets and maintain a clean, well-stocked store environment.

Education

Bachelor - English Literature

DARMA PERSADA UNIVERSITY , Jakarta, Indonesia

04.2001 -

Skills

Proficient in expense management systems (WorkDay, HRMS)

Proficient in buying channel (SAP Ariba)

Understanding of corporate reimbursement policies and compliance

Proficient in Microsoft Office Suite (Excel, Word,PowerPoint)

Excellent communication and interpersonal skills for dealing with staff queries

Proficient in Travel Management

Experience with vendor management and purchase order processing

Familiarity with invoice reconciliation and procurement compliance

Experience in event planning and coordination

Detail-oriented and proactive approach to problem-solving

Software

SAP ARIBA

Microsoft Office

Outlook

Claim System (WorkDay & HRMS)

Work Availability

monday

tuesday

wednesday

thursday

friday

saturday

sunday

morning

afternoon

evening

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Accomplishments

Collaborated with Headquarter in the impelemetation of migrate claim system from HRMS to WorkDay.

Certification

MIcosoft Excel 365 Customized

Languages

English

Intermediate (B1)

Timeline

MIcosoft Excel 365 Customized

09-2022

General Affair- Business Operation - PT EPSON INDONESIA