Summary
Overview
Work History
Education
Skills
Personal Information
Timeline
Generic
Dinda Putri Maharani

Dinda Putri Maharani

SUPPLY CHAIN MANAGEMENT
MEGA CINERE

Summary

I have 13 years of experience in the oil and gas industry, with various skill such as category management, contract administrator, site material coordinator and site planner, and representative’s officer. As contract administrator I handle end to end process from getting user needs and working scope, identify external material, find service providers, to develop contracts. I have valid tender committee certified, I am a great team player but also enjoy individual tasks.

Experienced in preparation and monitoring Contract with solid background in category management, driving strategic initiatives that optimize contract assortments. Successfully collaborated with cross-functional teams to enhance vendor relationships and streamline procurement processes. Demonstrated analytical skills and market insight to identify growth opportunities.

Overview

19
19
years of professional experience
2006
2006
years of post-secondary education

Work History

CATEGORY MANAGEMENT

PT Medco E & P Indonesia
01.2024 - Current
  • The primary function of Category Management is to manage, balance and optimize commodity demand and supply of goods and services to create value and strategic alignment with MedcoEnergi's objectives, including managing risks associated with supply chain disruptions. Category Management is also instrumental in developing sustainable supply strategies and procurement practices.
  • Streamlined procurement processes by implementing efficient tender and contract strategies.
  • Mentored junior team members, providing guidance on best practices in tender and contract strategies.
  • Maintained accurate record-keeping systems for all aspects of contract strategies operations, ensuring easy access to critical information when needed.
  • Contributed to the development of tender documents plans that align with company objectives and drive long-term value creation.
  • Coordinated cross-functional teams for efficient execution of preparation tender document initiatives, leading to increased revenue for company's operation.
  • Oversaw contract monitoring efforts, optimizing assortments based on operation mode and regional preferences.
  • Delivered annual savings targets consistently through diligent execution of improvement plans and effective spend management tactics.
  • Contributed to cost-saving initiatives by identifying opportunities for process improvement within the contract monitoring operations.
  • Served as a trusted advisor to key stakeholders within the organization, providing expert guidance on matters related to category management and strategic sourcing.

CONTRACT ADMINISTRATOR (ONSHORE-OPERATIONS Support)

MEDCO E&P GRISSIK LTD.
01.2019 - 12.2023
  • Company Overview: CONOCOPHILLIPS INDONESIA INC
  • LTD
  • Acquired by medco since 2022
  • In charge of vendor management, end to end contract development and contract renewal
  • Some of contract references that has been developed/renewed such as of facilities building maintenance services, transportation services, rental light vehicle, manpower contract services, electrical maintenance services, rental gas engine generator, etc
  • Key activities: Develop, renew, and maintain active contracts for supporting operation and maintenance activities
  • Maintaining contract including propose recommendation for contract synergies, extension, termination, and amendment as part of continuous improvement and to ensure its compliance with company core values and applicable government rules and regulations
  • Vendor performance monitoring during implementation period, such as logs and records grey area that may create dispute
  • Direct activities and give authorization in proposing/initiating the new contract that add value toward Company, carry on planning, monitoring, controlling and auditing each of the activities by utilizing an integrated Computerized Maintenance Management System BPM-3 provided by the Company based on the assigned roles and authorizations
  • Maintain service entry which related to the contract value based on Purchase Order (PO) in system BPM-3
  • Maintaining settlement rule to ensure the PM orders are changed based on contract agreement in system BPM-3
  • CONOCOPHILLIPS INDONESIA INC
  • LTD
  • Acquired by medco since 2022

CONTRACT ADMINISTRATOR (offshore)

CONOCOPHILLIPS INDONESIA INC. LTD.
11.2015 - 12.2018
  • In charge of vendor management, end to end contract development and contract renewal
  • Some of contract references that has been developed/renewed such as of contract maintenance services, transportation services, advance non-destructive test (NDT) Services, cargo services, Ultrasonic Meter (USM), etc
  • Key activities: Develop, renew, and maintain active contracts for supporting operation and maintenance activities
  • Maintaining contract including propose recommendation for contract synergies, extension, termination, and amendment as part of continuous improvement and to ensure its compliance with company core values and applicable government rules and regulations
  • Vendor performance monitoring during implementation period, such as logs and records grey area that may create dispute
  • Direct activities and give authorization in proposing/initiating the new contract that add value toward Company, carry on planning, monitoring, controlling and auditing each of the activities by utilizing an integrated Computerized Maintenance Management System (SAP) provided by the Company based on the assigned roles and authorizations
  • Maintain service entry which related to the contract value based on Purchase Order (PO) in system (SAP)
  • Maintaining settlement rule to ensure the PM orders are changed based on contract agreement in system (SAP)
  • Produce tender plans to support bids

Site Materials Coordinator & SITE PLANNER (offshore)

CONOCOPHILLIPS INDONESIA INC. LTD.
12.2014 - 10.2015
  • SITE MATERIALS COORDINATOR collaborates with construction team to schedule all deliveries and manage all delays and ensure compliance to all material requests
  • Key activities: Coordinates and expedites flow of materials, parts, and assemblies between sections or departments, according to production and shipping schedules or department priorities, and compiles and maintains manual or computerized records
  • Requisitions material and establishes sequential delivery dates to departments, according to job order priorities and material availability
  • Compiles and maintains manual or computerized records, such as material inventory, in-process production reports, and status and location of materials
  • May move or transport materials from one department to another, manually or using material handling equipment
  • Created Picklist/Reservation for Material Via Sap System
  • Coordination Mobilization and Demobilization Crew change Personnel
  • Support Superintendent and team in Booking Fix and Rotary Wing
  • Support Superintendent and team Following Up & Update Pts Contractors
  • SITE PLANNER, in charge of scheduling and planning construction activities, act as liaison for internal and external parties, reporting to management, tender plan and administration
  • Key activities: Create, maintain, review and administer construction schedules and plans
  • Liaise with superintendent and inspectors to discuss the progress of the project and address any issues that arise
  • Liaise with external contractors and suppliers to organize the phases of the construction development
  • Keep the internal team up to date on progress to present to the Management
  • Present information for internal meetings on the project

Contract Assistant (OFFSHORE)

CONOCOPHILLIPS INDONESIA INC. LTD.
05.2011 - 11.2014
  • The Contracts Assistant is responsible for assisting the Lead Contract in providing ongoing support to ConocoPhillips Indonesia (“COPI”) Projects Department – Project/ Specialist Support Services and Engineering Services contracting activities
  • The work performed under the direction of the Lead Contract, with regular reports provided to the Lead Contract on the current status of all items within the assigned areas of responsibility
  • The Contracts Assistant performs administrative routines and functions in a prompt and efficient manner to help ensure that both COPI and contractors properly fulfill their respective obligations under the relevant contracts
  • Key activities: Assist cost accountants in setting up SAP records that will replicate as nearly as possible the data recorded in the more versatile Contracts Group database system
  • Assist Lead Contract in managing the Engineering Services contracts, including preparing and administering tender invitations and Work Requests
  • Assist the Lead Contract with the preparation of all documents required for re-bidding of the Project/ Specialist Support Services contract (Prequalification Documents, Invitation to Bid, evaluation data and reports, etc.)
  • Assist cost accountants in preparing accurate periodic near-term, medium-term and long-term forecasts covering all contract price elements
  • Prepare annual forecast of contract costs to be used as the basis for determining annual performance bond amounts for the Project Support Services contract
  • Analysis and validation of SAP system data in respect of the Project/ Specialist Support Services contract, ensuring full alignment between the Excel database and the corresponding SAP data
  • Generate and provide complete personnel assignment details to the Projects Finance & Accounting group for updating and maintenance of the corresponding SAP database records
  • Monitoring of processing/payment of all contractor invoices, with regular periodic reconciliation of COPI records with those of the Project Support Services contractor to ensure full alignment at all times
  • Proactive day-to-day interaction with the Project Support Services contractor on all contract management and administration matters, ensuring that the contractor satisfactorily fulfills all its contractual and personnel administration responsibilities
  • Keep the Contracts Supervisor Manager informed on an exception basis of any issues requiring his intervention, otherwise having the authority to handle all matters directly with the Project Support Services contractor in accordance with applicable policies, guidelines, and the contract
  • Preparation, implementation, and maintenance of all required Guidance Notes (including producing additional ones as necessary), addressing all relevant aspects of the management of the Project Support Services contract within the context of the overall Infrastructure Management System
  • Management and administration of recruitment of personnel Engineering Services contracts
  • Time sheet processing and administration
  • (Handling pre-issue of all-time sheets for each year, make sure that they are received from Cost Accountants on time; and assisting Lead Contract in producing monthly billing details as required.)
  • Manage the issue of obtaining timely data from various national (and possibly international) locations
  • Prepare SAP requisitions for all new contractual commitments and perform associated administration
  • Ensure proper continuity of the Project/Specialist Support Services and Engineering Services contracting activities by providing cover for assigned areas of responsibility during any temporary absence (leave, illness, etc.) of the Lead Contract
  • Verification and analysis of data provided by the Project Support Services contractor to evidence timely and correct payment of salaries and allowances to personnel
  • Ensure corrective actions are promptly taken by the contractor to remedy any deficiencies in its procedures
  • Expense report processing and analysis (including comprehensive pre-verification of all contractor personnel expense reports for conformance to the contract and associated administration guidelines before they are sent to the Project Support Services contractor for processing/payment
  • Resolve any questionable items directly with the personnel concerned, liaising with managers/supervisors as necessary
  • Ensure full consistency in handling of reimbursable business travel expenses across the Infrastructure and WNTS client groups, developing and recommending guidelines accordingly for Contracts Manager approval

Project Certification and Re-Certification Representative

ConocoPhillips Indonesia Inc.Ltd.
09.2007 - 12.2010
  • Company Overview: SUCOFINDO, PT (Persero)
  • The Representative is responsible for assisting the Certification and recertification Engineer in providing ongoing support to ConocoPhillips Indonesia Inc
  • Ltd
  • (COPI) under Asset Integrity Group - Operation Engineering Excellent Department
  • The work performed under the direction of the Certification and recertification Engineer and Project Manager (PM) (SUCOFINDO, PT), with regular reports provided to the Certification and recertification Engineer on the current status of all items within the assigned areas of responsibility
  • The Representative will perform administrative routines and functions in a prompt and efficient manner to help ensure that both COPI and contractors properly fulfill their respective obligations under the relevant contracts
  • These duties will be performed to meet the requirements of the Asset Integrity Group - Operation Engineering Excellent Department goals
  • Key activities: Assist Certification and Recertification Engineer in Planning, scheduling, controlling and monitoring certification services
  • Arranging MIGAS and Inspector’s (Third Party) mobilization to Offshore Vice Versa (Ticketing, Accommodating, Cash Advance)
  • Assist Certification and Recertification Engineer in monitoring value contract and service order CS-13663615 from SAP system
  • Update financial Third Party (SUCOFINDO, PT) related cash flow, pending invoices and follow up to Contract Admin
  • Ensure that Inspector contractors receive HSE inductions, PTW session, and other training safety training regular from ConocoPhillips Indonesia Inc
  • Ltd
  • Ensure with Doctor ConocoPhillips Indonesia Inc
  • Ltd
  • That MCU of candidate Inspector Contractors are fit to work at Offshore
  • Assist Certification and Recertification Engineer in arranged meeting between client (ConocoPhillips Indonesia Inc
  • Ltd.) and third party (SUCOFINDO, PT)
  • Assist Certification and Recertification Engineer with the preparation of all documents required for Preparing correspondence (Outgoing and incoming) related to the Certification Process
  • Follow up outstanding certificate’s to Government (MIGAS, Dep
  • Perhubungan, DIT.MET)
  • Updating Certification to Master List and SAP System (Data Entry)
  • Assist Document Control also in preparing, maintaining and uploading documentation for Certificates and Certification Dossier into Live Link System (Document Control)
  • Assist Document Control also in filling confidential document (Drawing, P&ID, etc)
  • Preparing weekly report to be report to Certification and recertification Engineer
  • SUCOFINDO, PT (Persero)

Marketing Administration Operational staff

DATA AKSARA MATRA, PT.
12.2005 - 08.2007
  • The marketing administration operational staff is responsible for working together under the Marketing Department
  • The work performed under the direction of the Manager Operational and Finance, with regular reports provided to the Manager Operational and Finance on the current status of all items within the assigned areas of responsibility
  • Key activities: Seeking information on procurement
  • Preparing and compiling the Bid/Tender proposal
  • Attending open bid of Tender participation
  • Support in preparation Performance Bond to Bank
  • Handling all documents and information in and out of routine of administration
  • Prepare office letter
  • Filling bid documents

Education

University Graduated - Economics Development Studies

UPN Veteran
Surabaya, East Java

Skills

Personal Information

Date of Birth: 06/09/83

Timeline

CATEGORY MANAGEMENT

PT Medco E & P Indonesia
01.2024 - Current

CONTRACT ADMINISTRATOR (ONSHORE-OPERATIONS Support)

MEDCO E&P GRISSIK LTD.
01.2019 - 12.2023

CONTRACT ADMINISTRATOR (offshore)

CONOCOPHILLIPS INDONESIA INC. LTD.
11.2015 - 12.2018

Site Materials Coordinator & SITE PLANNER (offshore)

CONOCOPHILLIPS INDONESIA INC. LTD.
12.2014 - 10.2015

Contract Assistant (OFFSHORE)

CONOCOPHILLIPS INDONESIA INC. LTD.
05.2011 - 11.2014

Project Certification and Re-Certification Representative

ConocoPhillips Indonesia Inc.Ltd.
09.2007 - 12.2010

Marketing Administration Operational staff

DATA AKSARA MATRA, PT.
12.2005 - 08.2007

University Graduated - Economics Development Studies

UPN Veteran

Similar Profiles

CREATE PROFILE
Dinda Putri MaharaniSUPPLY CHAIN MANAGEMENT