Dwianti Kanti Rahayu
Operational Manager
Jakarta
Summary
Forward-thinking team leader skilled at operating departments efficiently to meet goals. Successful background matching employees with roles for maximum performance. Proactive and hardworking individual focused on continuous operational improvement.
Overview
12
12
years of professional experience
6
6
years of post-secondary education
1
1
Language
Work History
Operational Manager
PT. HALO SOLUTIONS INDONESIA
Jakarta
12.2022 - Current
- Overseeing the operational aspects of the company
- Focus on streamlining processes, optimizing resource allocation, and improving overall efficiency
- Coordinates with team leaders to ensure smooth operations and timely delivery of products or services
- Administrative Tasks: Handle general administrative duties such as email management, document preparation and filling
- Maintain office supplies, equipment and inventory as needed
- Personal Assistance: Provide personal support to the Director, including managing schedules, making travel arrangements, and coordinating appointments
- Communication and Coordination: Act as a liaison between the Director and internal/external stakeholders
- Facilitate communication by responding to inquiries, emails, and other forms of correspondence
- Data Management: Organize and manage data, documents, and files to ensure easy retrieval and accessibility
- Meeting Support: Prepare meeting agendas, minutes, and follow-up actions as required
- Coordinate meeting logistics and scheduling.
Consultancy
BREVION
Jakarta
09.2022 - 11.2022
- Representative Office Set-up for Jakarta and Thailand branch
- Communicate with Coworking Space for an office space in Jakarta and Thailand
- Bank business account opening for Jakarta’s office
- Research and listing potential Job Posting Website in Indonesia and Thailand
- Hiring process for the Jakarta’s office employees, such as posting in a job posting website, filtering the potential candidates, and making an interview call
- Arrange meeting schedule for the management with the team, vendor/supplier, and the last step of an interview
- Make a template for Employee’s Contract and NDA Collect and managing Employee’s Database
- Making Brevion’s Brand template
- Research and listing the Investor Data Room
- Design an Investor’s Deck using Canva
- Make a template of Company’s Invoice and Receipt
- In house Bookkeeping and Financial Worksheet for freelance payroll, office bills, supplier bills and petty cash
- Research and listing the CRM Software for Marketing and Sales
- Making the Project Management Timeline and Budgeting in Excel
- Engaging in team meetings and brainstorming sessions.
Project Manager
WEBEINGS
Bali
06.2021 - 05.2022
- Coordinate and run the team of weavers in office
- Setting timelines for production and making sure they are met timely
- Assign working to different freelance weavers, depending on the current workload
- New product development, introducing fresh techniques, focusing on current manufacturing, reducing manufacturing cost, increasing manufacturing capacity or improving product quality
- Keeping a strict check on QC following the assigned tech packs for each design during sampling, manufacturing and before dispatching of each order to overall streamline the processes
- Understanding the goals and timelines for each month and timely ordering all the materials from the supply to make sure our production goals are effectively met
- Coordinate the daily workflow to meet set deadlines on time
- Training new weavers to increase manufacturing capacity
- In house bookkeeping for freelance payroll, office bills, supplier bills and petty cash
- General admin tasks and executing and maintaining all products related documentation, such as tech packs, brand guides, invoices, research presentations, etc
- Inventory management
- Engaging in team meetings and brainstorming sessions.
Executive Administration
MILK UP
Bali
04.2021 - 05.2021
- Make a percentage list of all Raw Materials for each product
- Sorted from the most to the least
- Make production flow chart for every product
- Submit the production lab test to the laboratory that recommended by Food and Drug Administration (BPOM)
- Coordinate with Design Department to make a sticker that compatible by BPOM regulations
- Submit all the documents needed to BPOM registration website
- Purchased all the materials needed for production and other company utilities and submit it to Moka System
- Submit company financial, income and expense to Moka System.
Production Manager
PT. REPUBLIC OF SOAP
Bali
07.2019 - 03.2021
- Making production schedules for Soap, Liquid and Dry Department based on Performance Invoices
- Cross check with the Warehouse Department the availability of Raw Material, Fragrance and Packaging
- Inform the customer the production deadlines for their order
- Coordinate with the Design Department related to the custom stickers, label and packaging that is requested by the customer
- Coordinate with the Pharmacy Department related to BPOM for products that must be registered
- Make sure the product label is using the right BPOM No and QR Code for the products that have been registered with BPOM
- Make sure the production (soap, liquid and dry) processes run well as scheduled and the product is compatible with the customer requirement
- Communicate with the customer if there is a problem with the production process, change of packaging, the color, etc
- Perform QC Check for the finished product to make sure product and packaging is compatible with the order
- Make sure all the labels for retail products are printed well, clearly, and clean without any stain
- Check the Batch No and BPOM No are compatible and have attached with every product
- Arrange the delivery for finish order either domestic or international
- Handle and investigate a complaint from the customer.
QHSE & System Management Supervisor
PT. Dunia Kimia Jaya
Cikarang
10.2014 - 02.2019
- Responsible for compiling procedures, work instruction, HIRADC and other documents related with System Management
- Maintaining external audit processes such as ISO (ISO 9001, ISO 14001 & OHSAS 18001), SMK3 audit, SNI audit, & Responsible Care Indonesia RCI) audit and audits that are held from customers
- To plan and manage processes for internal audit in every Department according to relevant standards and Management Review
- Arranging safety talk with all employees every week and monthly meeting P2K3
- Making an objective (Balance Score Cards) that must be done every month
- Making environmental and K3 reports such as UKL – UPL (every 6 month), also P2K3 & Wastewater (every 3 month)
- Monitoring the compliance of regulations and making corrective action plans
- Doing investigation for injury or near-miss that happened in the workplace
- Implement and coordinate emergency response plans
- Complete documents on CSMS tender for oil and gas projects.
Document Control
PT. Surveyor Indonesia
Jakarta
01.2012 - 09.2014
- Conducted Document Control for British Petroleum Tangguh for ISO 14001 Project
- Manage training ISO 14001 for on-site employees
- Monitoring documentation for every ISO 14001 that had been held
- Invoicing for work and reports must be done for all those activities every 3 months.
Education
Bachelor of Public Health -
University of Indonesia (UI)
01.2009 - 01.2012
Associate Diploma of Environmental Engineering and Management - undefined
Bogor Agricultural Institute (IPB)
01.2006 - 01.2009
Skills
Microsoft OfficeDocument Control
ISO System Management
QHSE (Quality, Health, Safety & Environmental) ManagementRisk Assessment and ManagementWaste Water and Solid Waste ManagementEmergency Response ManagementCSMSRegulation Control & ComplianceMonitoring Corrective ActionProduction ManagementQuality ControlSchedulingCustomer Satisfaction and Relation ManagementDelivery Management (National & International)Executive/Personal AssistantProject ManagementPurchasingProject BudgetingClient Relation ManagementInventory ManagementEmployee reviews
Timeline
Operational Manager
PT. HALO SOLUTIONS INDONESIA
12.2022 - Current
Consultancy
BREVION
09.2022 - 11.2022
Project Manager
WEBEINGS
06.2021 - 05.2022
Executive Administration
MILK UP
04.2021 - 05.2021
Production Manager
PT. REPUBLIC OF SOAP
07.2019 - 03.2021
QHSE & System Management Supervisor
PT. Dunia Kimia Jaya
10.2014 - 02.2019
Document Control
PT. Surveyor Indonesia
01.2012 - 09.2014
Bachelor of Public Health -
University of Indonesia (UI)
01.2009 - 01.2012
Associate Diploma of Environmental Engineering and Management - undefined
Bogor Agricultural Institute (IPB)
01.2006 - 01.2009