Summary
Overview
Work History
Education
Skills
Timeline
Generic

Gita Rizqiya

Executive Secretary / Personal Assistant
Jakarta Selatan

Summary

Professional Secretary with over 5+ years of experience managing daily administrative support tasks and operations in various industry. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.

Overview

7
7
years of professional experience

Work History

Secretary to Group Sales & Marketing Director

PT Surya Citra Media
07.2020 - Current
  • Company Overview: Media Company
  • Assisting Sales & Marketing Director with daily schedule and needs
  • Ensuring confidentiality & taking responsibility for managing the confidential company documents
  • Managing general administrative paper works & all requirements for operational purposes
  • Managing petty cash and operational expenses
  • Working closely with Sales & Marketing Team for the administrative paper works & all requirements for operational purposes with clients
  • Provide hospitality to business partners and visitors
  • Plan, arrange, and coordinate all aspects of travel arrangements for Business Trip (Flight, Transportation, Accommodation, Visa)
  • Provide monthly report if needed
  • Preparing correspondence and records, undertake special assignments, ad-hoc matters and duties as and when necessary

HR, General Affair Supervisor

PT Aktif Bersama Indonesia
01.2024 - Current
  • Company Overview: Sports & Wellness Center
  • Ensuring the office environment is well-maintained, clean, and safe. This includes managing office space, equipment, and coordinating necessary repairs or maintenance.
  • Managing the purchase of office supplies, equipment, and other necessary items for the company's operations.
  • Assisting in the creation and management of budgets for general affairs-related expenses.
  • Providing logistical support for company events, such as meetings, conferences, and other special occasions.
  • Addressing employee concerns related to company facilities and infrastructure.
  • Maintaining clear and effective communication with various stakeholders, including employees, vendors, and management.
  • Interviewed potential hires, negotiated salaries and benefits and performed reference checks.
  • Managed employee relations issues effectively, resolving conflicts professionally and efficiently.
  • Educated employees on company policy and kept employee handbook current.
  • Managed benefits administration, ensuring accurate and timely delivery of services to employees.

Secretary to CEO

Ogilvy Indonesia
06.2019 - 01.2020
  • Company Overview: Advertising Agency
  • Assisting the CEO, Managing Partner and Domain Lead as well as their team
  • Managing appointments and meetings
  • Plan, arrange, and coordinate all aspects of travel arrangements for Business Trip (Flight, Transportation, Accommodation, Visa)
  • Managing the documents that needed to be signed
  • Help to make expenses reimbursements and claims
  • Preparing meetings and events both internal & external
  • Conducting workshop for internal
  • Making CEO and CFO expenses report quarterly


Liaison Officer

Simona Accelerator APAC Women Founders
03.2019
  • Company Overview: The program aims to support gender equality in the tech industry and build a community of women entrepreneurs across the Asia-Pacific region
  • Maintaining contact list of the participants
  • Assessing, facilitating, and communicating participant's needs with the organization
  • Drafting and examining incident reports to improve relationships and resolve communication issues between participants and the organization
  • Representing an organization in a positive and professional manner

Secretary to Public Health Department

Johnson & Johnson Indonesia
03.2020 - 06.2020
  • Company Overview: Pharmaceutical Industry Company
  • Managing general administrative paper works & all requirement for operational purposes
  • Oversee office management & client relations needs
  • Supporting internal team for tender submission paper works
  • Drafting Agreement (Engagement Letter, etc)
  • Working closely with the Hospitals and Ministry of Health for updating the public health concerns and needs
  • Maintained daily report documents, memos and invoices.
  • Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
  • Managed executive calendars, scheduling appointments and meetings to optimize time management.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.

Secretary to CEO

PT Tanjung Air Berani
01.2018 - 03.2019
  • Company Overview: Mining Company
  • Assisting Director with daily schedule and needs
  • Managing appointments and meetings
  • Plan, arrange, and coordinate all aspects of travel arrangements for Business Trip (Flight, Transportation, Accommodation, Visa)
  • Managing the documents that needed to be signed
  • Help to make expenses reimbursements and claims
  • Preparing meetings and events both internal & external

Education

Diploma - Public Relations

Universitas Indonesia
Depok, Indonesia
04.2001 -

Skills

Verbal and written communication

Activity planning

Team collaboration

Problem-solving aptitude

Adaptability and flexibility

Reliability

Attention to detail

Multitasking

Timeline

HR, General Affair Supervisor

PT Aktif Bersama Indonesia
01.2024 - Current

Secretary to Group Sales & Marketing Director

PT Surya Citra Media
07.2020 - Current

Secretary to Public Health Department

Johnson & Johnson Indonesia
03.2020 - 06.2020

Secretary to CEO

Ogilvy Indonesia
06.2019 - 01.2020

Liaison Officer

Simona Accelerator APAC Women Founders
03.2019

Secretary to CEO

PT Tanjung Air Berani
01.2018 - 03.2019

Diploma - Public Relations

Universitas Indonesia
04.2001 -

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Gita RizqiyaExecutive Secretary / Personal Assistant