ILHAM HABIEBIE

• Manage payment of all bills from vendors
• Expense reimbursements, cash advance and report from staff
• Process the payments and managing invoices, follow up with clients, suppliers, and partners as needed
• Complete and accurate recording/reconciliation of operational control/tracking against projects on budget, fund, travel expenses and petty cash
• Ensures functionality of operations including coordinating document flow and organization, purchasing supplies, arranging travels and events, equipment and furniture, and communication
• Supports with project needs to provide events and meeting coordination across the organization
• Day to day assistance of other jobs in the Operations unit, as and when required.

• Manage all payments, include payroll, benefit, bpjs use Mandiri Internet Banking and administration institution's expenditure to ensure the implementation of INFID programs works well
• Tax calculating
• Verifying and reconciling documents and financial reports from INFID's Staffs and Partners and conducting financial outreach to partners Monitoring project expenses and disbursement
• Following-up the accountability of reports, if Partners do not comply with institutional and donor financial regulations
• Assistance Program team in activities outside the office if needed (workshops, meetings, etc.)
• Provide assistance in archiving or documenting the utilization of project budget
• Preparing documents or data for Audit Process
• Verify completeness of procurement documents and payment to vendors and consultants
• Carrying out technical coordination and strengthening of the INFID team.

As a Finance Officer at PMI NHQ I handled several projects from DFAT & Australia Red Cross, Japanese Red Cross Society, New Zealand, Prudential, etc

My responsibilities are :

• Verifying documents
• Tax calculating
• Reconciling financial reports from regions with bank books, cash books, cash on hand
• Monitoring project expenses and disbursement
• Making Consolidated Financial Reports between PMI National Headquarter and PMI Province/District/City
• Provide assistance in preparing the necessary documentation for the annual financial statement
• Provide assistance in archiving or documenting the utilization of project budget.

• Distribute tasks to personnel in the Planning and Cooperation Subdivision based on their respective duties, either verbally or in written form, to facilitate timely follow-up actions.
• Providing guidance to subordinates within the Procurement Implementation Subdivision, either orally or in writing, to prevent deviations and errors in task execution
• Reviewing the results of completed work
• Preparing and managing procurement selection documents along with other supporting documents and required information
• Carrying out the selection of goods/services providers
• Planning and managing government goods/services procurement contracts
• Reporting the implementation of activities within the Procurement Implementation Subdivision, both in writing and orally, based on the achieved results, as information for supervisors
• Carrying out other tasks assigned by the Head of Working Group Planning and Cooperation Division periodically, in order to ensure the smooth execution of duties within the Procurement Management Division.

▪ Ensure internal control procedures are followed for all cash disbursements, receipts, and transfers,

▪ Maintain petty cash and cash counting,

▪ Book keeping to System SAS Ministry of Finance Republic of Indonesia

▪ Verifying documents,

▪ Maintain and filling financial documentation,

▪ Support travel arrangements based on approved Travel Order and any necessary documents, processes Travel Claims, arranges tickets, hotels,

▪ Assists meetings/ workshop in the field

• Processed customer transactions promptly, minimizing wait times.
• Answered customer inquiries regarding account balances, transaction history, services charges, and interest rates.
• Maintained cash drawer accuracy by conducting regular audits and implementing effective cash handling practices.
• Maintained up-to-date knowledge of bank products, services, promotions, policies, regulations to better assist customers with their financial needs.