Hi, I’m
KARITA MELIZA SETIONO
Cilandak Barat ,Jakarta
Summary
- Energetic, motivated who is highly organised and skilled at balancing needs of clients in both personal and professional capacities.
- Creative Personal Assistant offers best-in-class support. Travel arrangement expert focused on budget-conscious options and client satisfaction. Brings polished, professional telephone etiquette and advanced computer abilities.
- Organised administrative professional with professional appearance and communication skills. Focused on helping office meet demands with impeccably managed files, meetings and schedules.
- Knowledgeable clerical team member successful at meeting administrative needs of staff, management and guests. Manages correspondence, schedules and documentation with attention to detail. Advanced with software and ready to pick up new skills to meet team objectives.
Overview
25
years of professional experience
Work history
AXA Group Operations Indonesia Jakarta , Indonesia
Personal Assistant
01.2023 - Current
Job overview
- managing diaries and organising meetings and appointments, often controlling access to the manager/executive
- Purchased office supplies to maintain consistent inventory.
- Copied, scanned and faxed documents to assigned recipients.
- Handled basic clerical needs to help staff focus on more pressing matters.
- Preparing PO
- Meeting organization
- Documented data and stored important records on database.
- Coordinated flight, accommodation and travel arrangements, maintaining strict compliance with budgets and schedules.
- Ordering Office stationery for team
- Booking meeting room
- Preparing snack and refreshment for meeting (if any)
PT AXA Group OperationsJakarta, Indonesia
Admin assistant
01.2018 - 12.2022
Job overview
- Receiving Invoice from the vendor
- Chop the invoice according to the dates of receiving
- Check if the supporting document in the invoices already complete
- Copy the tax invoices and keep it in the tax invoices folder (the original ) and the copy attach with the invoices
- Data Entry through the Excel spread sheet
- Distribute to the voucher to the person who have the project for the signature and if already signed scan it
- By the end the month send the scan of copy of invoices to the tax consultant office
- If the invoices already paid chop paid in the invoices based on the date of payment
- Keep the invoices in the payment folder
- Invoice to the client
- Put its stamp duty on the invoices
- Chop it with company stamp if it is already signed by the Finance manager
- If the tax invoices already ready
- Scan it and send it to Regional office and Tax Consultant office
- Distribute to all the customer
- Administration Task
- Meeting arrangement for Head Of Department Services
- Tax and Hotel arrangement for the staff
- Arranging courier services (if needed)
- Preparing snacks and refreshment for meeting ,training or workshop (base on request)
- Pantry supplies for the office
- Ordering stationary for the office
- Booking meeting room
- Updated Leave schedule for the staff
PT AXA Technology Services Asia
Admin Assistant
08.2015 - 01.2018
Job overview
- Receiving Invoice from the vendor
- Chop the invoice according to the dates of receiving
- Check if the supporting document in the invoices already complete
- Copy the tax invoices and keep it in the tax invoices folder (the original ) and the copy attach with the invoices
- Data Entry through the Excel spread sheet
- Distribute to the voucher to the person who have the project for the signature and if already signed scan it
- By the end the month send the scan of copy of invoices to the tax consultant office
- If the invoices already paid chop paid in the invoices based on the date of payment
- Keep the invoices in the payment folder
- Invoice to the client
- Put its stamp duty on the invoices
- Chop it with company stamp if it is already signed by the Finance manager
- If the tax invoices already ready
- Scan it and send it to Regional office and Tax Consultant office
- Distribute to all the customer
- Administration Task
- Meeting arrangement for Head Of Department Services
- Tax and Hotel arrangement for the staff
- Arranging courier services (if needed)
- Preparing snacks and refreshment for meeting ,training or workshop (base on request)
- Pantry supplies for the office
- Ordering stationary for the office
- Booking meeting room
- Updated Leave schedule for the staff
PT Saksara
Project Administrative Support
08.2014 - 01.2015
Job overview
- Sending out the invitation to University and Companies also follow up the invitation by email Follow up with the participants
- Updating the participants
- Updating the data base for the Invitee
- Translating documents
- Helping to arrange for Mineral and Energy Exibition Mineral and Energy In October 2014
- Helping to arrange the Venue , Bookings Hotel, Airport Taxi pick up for the Guest Speaker
- Interpreting the question that being asked by the participants of the Exibition to the Guest Speaker and also helping to give the information to the participants that given by the guest speaker
PT.Tirta Teknosys
01.2013 - 12.2013
Job overview
- Office Administration For Purchasing Departement
- Prepare and issue purchase orders according to company policies and procedures
- Analyze inventories and prepare purchase orders based on the analysis
- Confirm purchase orders with vendors including price, delivery date, quantity, unit of measure etc
- Track and expedite purchase orders by working with vendors
- Enter receipt of goods into inventory and confirm correct product received
- Assists with part number creation and description for new products
- Performs any other job duties as assigned by management.
PT.Phoenix Solusi
Office Administration and Secretary
12.2012 - 03.2013
Job overview
- Filing the Documents related to the Clients Information
- Typing and helping marketing to produce a report
- Business Corrospondence
- Translating
- Handling Petty Cash
- Meeting and Travel arrangement
- Takes minutes meeting
PT.Finansindo Manatama International
10.2010 - 02.2012
Job overview
- Claim Administration
- Processing medical claims includes receiving documentation, Reviewing the information
- Involve contacting The Insurance Company and Clients to clarify information
- Responsible for reporting claims to proper service providers and monitor record
- Keeping systems to include accurate payment of claims, expenses, signed releases and review of reserve estimates and analyses regarding claim experience and loss history
- Making daily report.
Pamong Sito Learning Centre
Administration Staff and Marketing Staff
07.2009 - 09.2010
Job overview
- Making invoice for tuition
- Receiving Payment
- Making Reports
- Making Minutes meeting
- Follow up with Potential Parents if they interested with the school
- Give information about school program, curriculum, offering for trial class
Italian Trade Commision
Temporer Project Secretary
11.2008 - 12.2008
Job overview
- The Trade Promotio Section of The Italian Embassy for the ocassion of Plastic and Rubber Indonesia 2008 “ Seminar and Exibition”
- Data entry
- Making phone calls
- Receive and sending faxes
- Making daily reports
Praweda Ciptakarsa InformatikaJakarta
Admin Support
01.1999 - 07.2006
Job overview
- Scheduling meetings
- Answering phones or handling fax
- Making copies
- Making Travel Arrangement
Education
SMIP Paramitha
Secretarial Course, ST Mary
Computer Course Fourth R,Computer Education For children and adult Level 1 & 2
Skills
- Problem resolution
- Customer friendly
- Advanced computer skills
- Domestic organisation
- Travel bookings
- Compensation and benefits
- Strong interpersonal skills
Additional Information
- CONFIDENTIAL
Languages
English
Fluent
Timeline
Personal Assistant
AXA Group Operations Indonesia
01.2023 - Current
Admin assistant
PT AXA Group Operations
01.2018 - 12.2022
Admin Assistant
PT AXA Technology Services Asia
08.2015 - 01.2018
Project Administrative Support
PT Saksara
08.2014 - 01.2015
PT.Tirta Teknosys
01.2013 - 12.2013
Office Administration and Secretary
PT.Phoenix Solusi
12.2012 - 03.2013
PT.Finansindo Manatama International
10.2010 - 02.2012
Administration Staff and Marketing Staff
Pamong Sito Learning Centre
07.2009 - 09.2010
Temporer Project Secretary
Italian Trade Commision
11.2008 - 12.2008
Admin Support
Praweda Ciptakarsa Informatika
01.1999 - 07.2006
SMIP Paramitha
Secretarial Course, ST Mary
Computer Course Fourth R,Computer Education For children and adult Level 1 & 2
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