Kartini Waruwu
Student
South Tapanuli
Summary
Dynamic professional with a proven track record at PT Agincourt Resources, excelling in data management and team collaboration. Enhanced operational efficiency through strategic process improvements and effective budget monitoring. Skilled in report generation and fostering stakeholder relationships, contributing to increased productivity and streamlined workflows.
Professional administrator skilled in managing office operations and ensuring efficient workflow. Strong focus on team collaboration and achieving results. Known for adaptability and reliability in dynamic environments. Expertise in administrative tasks, communication, and problem-solving.
Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions.
Experienced with office management and administrative procedures. Utilizes organizational skills to streamline workflows and support team efficiency. Knowledge of effective communication and time management to enhance operational productivity.
Overview
14
14
years of professional experience
9
9
Certifications
Work History
Junior Administrator Processing Department
PT Agincourt Resources
07.2017 - 04.2021
- Managed inventory effectively, maintaining adequate stock levels and ensuring timely procurement of supplies.
- Improved customer satisfaction by addressing inquiries promptly and providing accurate information.
- Assisted in the recruitment process, reviewing resumes and scheduling interviews for potential hires.
- Ensured accurate record-keeping, diligently updating databases with pertinent information on clients, vendors, and projects.
- Assist Manager Production or DOA for all employee under Production complete SHE mandatory training on 2018 as per HSE LNA. All scheduled inspections completed before deadlines.
- Assist Production Senior Supervisor or DOA for monthly routine crew safety meeting - 100% achieved as per schedule
- Assist Manager Production or DOA in the development of a Learning Needs Analysis Plan for Administration Staff
- Complete the Admin effective training when available
- All admin staff complete the mandatory training and and compliances
- Maintains a confidential files and update if required
- The signed PPE/uniform request from users are actioned at the right time
- Maintain and ensure the office, meeting room, kitchen and others are tidy by the House Keepers and adequate supply are available as required.
- Maintains a confidential files and update if required
- The signed PPE/uniform request from users are actioned at the right time
- Maintain and ensure the office, meeting room, kitchen and others are tidy by the House Keepers and adequate supply are available as required time.
- Ensure all store requisitions are allocated to the correct cost center and cost elements—100%.
- Contribute to department cost management improvement by maintaining good control over department safety PPE management.
- Participated in company events planning efforts resulting in successful execution.
- Supported senior management in decision-making tasks by preparing comprehensive reports and analyses.
- Increased team productivity, coordinating schedules and managing appointments for staff members.
- Streamlined office correspondence by drafting letters, memos, emails, and other communications materials on behalf of the management team.
- Reduced operational costs with effective budget monitoring and expense tracking.
- Ensured timely completion of project deliverables through proactive follow-ups with internal teams.
- Handled incoming calls professionally directing inquiries to appropriate personnel.
- Facilitated seamless communication between departments, liaising with colleagues to ensure timely completion of projects.
- Maintained updated records of employee leave requests leading to efficient workforce management.
- Oversaw facility maintenance activities to uphold a clean and safe working environment at all times.
- Expedited document processing through proficient use of office technology equipment such as scanners, copiers, fax machines, and printers.
- Provided exceptional support to executives, handling travel arrangements and itinerary planning efficiently.
- Maintained confidentiality of sensitive information, adhering to strict data protection policies and procedures.
- Maintained personnel records and updated internal databases to support document management.
- Diagnosed and resolved hardware and software issues.
- Monitored networks and network devices to resolve technical problems quickly.
- Resolved issues and escalated problems with knowledgeable support and quality service.
- Installed and configured network printers and other peripheral devices.
- Planned and implemented upgrades to system hardware and software.
- Diagnosed and executed resolution for network and server issues.
- Designed and evaluated WAN and LAN connectivity technologies.
- Implemented, developed and tested installation and update of file servers, print servers and application servers.
- Maintained flexible schedule and responded to after-hours and weekend emergencies.
- Analyzed network traffic and performance metrics to optimize system performance.
Officer Administration Assistant Processing Depart
PT Agincourt Resources
04.2013 - 07.2017
- Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.
- Mentored junior staff members, helping them develop their skills and advance in their careers.
- Improved department efficiency by streamlining and implementing policies and processes.
- Implemented process improvements that streamlined workflows, reducing redundancies and increasing operational efficiency.
- Assist office administration for Processing Department
- Assist Manager Production or DOA for all employee under Production complete HSE mandatory training on 2018 as per HSE LNA
- Assist the Production Senior Supervisor or DOA for the monthly routine crew safety meeting - 100% achieved as per schedule.
- Assist the Manager of Production or DOA in the development of a Learning Needs Analysis Plan for Administration Staff.
- Complete the admin effective training when available.
- Complete the mandatory training and compliance.
- Maintains confidential files and updates them if required.
- Assist in maintaining a good standard of admin management.
- The signed PPE/uniform request from users is actioned at the right time.
- Maintain and ensure that the office, meeting room, kitchen, and other areas are tidy by the housekeepers, and that adequate supplies are available as required.
- Review and prepare the travel of all signed documentation submitted.
- Coordinate arrangements for meetings or events, including catering, prepare agendas, take minutes if required, and follow up if necessary.
- Review and check operational advances and expenses, with all documentation submitted on time.
- Ensure all store requisitions are allocated to the correct cost center and cost elements.
- Contribute to department cost management improvement by maintaining good control over department safety PPE management.
- Coordinated cross-functional teams to address complex issues, leading to more efficient problem-solving processes.
- Enhanced communication between team members by organizing regular meetings and fostering open dialogue.
- Coordinated operations with other emergency service groups.
- Utilized data-driven decision-making techniques to inform strategic planning processes and measure progress towards goals.
- Delivered high-quality training programs, enhancing employee skill sets and contributing to professional development efforts.
- Managed departmental budgets effectively, ensuring optimal allocation of resources for necessary equipment and training.
- Developed and implemented strategic plans to address community concerns, fostering stronger relationships between force and public.
- Mentored junior officers, providing guidance and support to foster professional development and career progression.
- Negotiated with local businesses for partnerships in crime prevention initiatives, securing resources and support for community programs.
- Coordinated with multiple agencies to streamline operations, enhancing overall response times during emergencies.
- Facilitated collaboration between departments, improving efficiency and effectiveness in handling cross-jurisdictional cases.
- Generated reports detailing findings and recommendations.
- Conducted regular reviews of operations and identified areas for improvement.
- Collected, arranged, and input information into database system.
- Maintained database systems to track and analyze operational data.
- Educated staff on organizational mission and goals to help employees achieve success.
- Developed effective improvement plans in alignment with goals and specifications.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
- Evaluated staff performance and provided coaching to address inefficiencies.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Field Assistant Admin Logistic – Exploration Depar
PT Agincourt Resources
06.2009 - 04.2013
- Maintained a safe working environment by adhering to safety protocols and guidelines while conducting fieldwork.
- Developed technical skills related to specialized equipment or software necessary for the accurate collection, processing, and analysis of field data.
- Synthesized data and submitted into reports for further research and analysis.
- Worked long days outside despite adverse weather, completing projects with caution and attention to meticulous data collection.
- Assist Geologist for Helicopter operation such as monitoring and communication with pilot through radio as the schedule
- Assist Geologist to make report of drilling progress for each area in every day morning
- Assist Geologist to make report of work progress for each flying camp
- Make an order logistic supply for each flying camp
- Assist Geologist to organize manpower such as ; organize request to employee and have manager approval
- Provide Personal Protection Equipment (PPE) for manpower with manager approval
- Make report of timesheet employee and submit to payroll section
- Supported leadership in long-term crop planning, rotation, soil rejuvenation and organic status.
- Ensured timely completion of projects by managing schedules, resources, and deadlines for multiple concurrent tasks.
- Improved field data accuracy by diligently collecting, recording, and organizing samples and measurements.
- Optimized data collection processes by utilizing appropriate tools, equipment, and technology in the field.
- Monitored and tracked budgets and expenses.
- Input data into spreadsheets and databases.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Processed incoming and outgoing mail and packages according to established procedures.
- Created and maintained detailed records of all office activities.
- Purchased and maintained office supplies.
- Assisted with onboarding of new employees.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Informed and supported business leaders through consistent communication and administrative support duties.
Radio Operator
PT Agincourt Resources
08.2007 - 07.2009
- Ensured proper handling of classified information, safeguarding sensitive data during radio transmissions.
- Installed, tested and operated radio equipment, adjusting settings to achieve clearest transmission.
- Coordinated effectively with other radio operators during joint operations, ensuring clear communication and efficient information sharing among all involved parties.
- Improved emergency response times with accurate and timely transmission of messages between units.
- Assist Geologist for Helicopter operation such as monitoring and communication with pilot through radio as the schedule
- Assist Geologist to make report of drilling progress for each area in every day morning
- Assist Geologist to make report of work progress for each flying camp
- Make an order logistic supply for each flying camp
- Maintained accurate documentation of messages transmitted and received.
- Collaborated with cross-functional teams to develop contingency plans for potential communication disruptions or emergencies.
- Assisted in coordinating logistics for field operations by providing reliable communication support at all times.
- Facilitated clear and effective communication between field operators and command centers during critical missions.
- Assisted in drafting after-action reports, providing valuable insights into areas needing improvement or further training for personnel.
- Trained new radio operators on equipment usage, protocols, and best practices to ensure proficiency within the team.
- Facilitated communication between two or more parties using switchboards and other telephone systems.
- Completed inspections, followed maintenance schedules and completed repairs.
- Documented and processed incoming messages over communication systems for supervisor review.
- Passed along phone messages and maintained records.
Education
High School Diploma -
Senior High School
Batangtoru, South Tapanuli, North Sumatera 04.2001 -
Skills
Data entry expertise
File organization
Document management
Meeting scheduling
Expense tracking
Calendar management
Travel arrangements
Basic bookkeeping
Report generation
Database maintenance
Customer service
Office administration
Problem-solving
Time management
MS office
Office management
Operations management
Recordkeeping and file management
Decision-making
Team building and leadership
Client communication
Verbal and written communication
Financial reporting
Team collaboration
Mail handling
Supplies ordering
Staff management
Employee supervision
Attention to detail
Documentation and reporting
Strategic planning
Inventory control
Payroll administration
Timesheet processing
Work Planning and Prioritization
Task delegation
Relationship development
Technical support
Events coordination
Project management
Information management
Administrative support
Document control
Performance monitoring
Bookkeeping
Risk management
Data analysis
Project coordination
Stakeholder engagement
Scheduling
Executive support
Business development
Policy implementation
Expense monitoring
Data confidentiality
Program management
Flexible schedule
Presentation creation
Performance improvement
Process improvement
Business administration
Travel coordination
Meeting facilitation
Workflow optimization
Technical documentation
Budget management
New hire onboarding
Program leadership
Network administration
Database management
Filing system organization
Cross-functional collaboration
Contract administration
Expense reporting
Orientation and training
Additional Information
Active Student, Bina Nusantara University - BINUS Online Learning Majoring in Business Management (2023 - present)
Pursuing a degree via BINUS Online Learning demonstrates strong self-discipline, time management, and digital literacy. This flexible learning environment has honed my ability to balance multiple commitments while acquiring practical business management skills, showcasing proactiveness and a commitment to continuous learning highly valued in today's professional landscape.
Certification
Certified Human Resources Supervisor (CHRS) + BNSP Level 4 KKNI
Timeline
Certified Human Resources Supervisor (CHRS) + BNSP Level 4 KKNI
05-2025
Document Control Management ISO 10013:2021 Awareness
05-2025
Human Resource & Development Awareness
05-2025
Junior Administrator Processing Department
PT Agincourt Resources
07.2017 - 04.2021
Officer Administration Assistant Processing Depart
PT Agincourt Resources
04.2013 - 07.2017
Field Assistant Admin Logistic – Exploration Depar
PT Agincourt Resources
06.2009 - 04.2013
Radio Operator
PT Agincourt Resources
08.2007 - 07.2009
High School Diploma -
Senior High School
04.2001 -