Summary
Overview
Work History
Education
Skills
Timeline
Generic
Kharista Egi Andraditia

Kharista Egi Andraditia

Executive Secretary
Depok

Summary

Resourceful and service-oriented Executive Secretary with a background in hospitality and experience supporting top-level management. Known for reliability, discretion, and the ability to keep operations running smoothly behind the scenes. Brings a thoughtful, people-first approach to executive support and thrives in fast-paced, dynamic environments. Eager to grow professionally while contributing to a high-performing team.

Overview

7
7
years of professional experience

Work History

Executive Secretary

Leks&Co
05.2023 - Current
  • Provided comprehensive administrative and personal assistance to the CEO, including managing schedules, correspondence, daily tasks, and handling personal matters
  • Coordinated complex business travel arrangements, including transportation, accommodations, and visa applications
  • Maintained and organized confidential records, including the CEO’s personal files, corporate documents, and internal databases for colleagues, clients, and prospects
  • Handled office administration tasks including procurement of supplies, managing inventories, vendor registration and supervising support staff to ensure smooth daily operations
  • Prepared and issued formal documentation such as offering letters, engagement letters, and retainer contracts for prospective and existing clients
  • Led seasonal client engagement initiatives by coordinating the preparation and delivery of greeting cards and corporate parcels during major holidays and events
  • Supported HR functions by posting job openings, organizing interviews, monitoring daily employee attendance, and maintaining recruitment records
  • Assisted in public relations activities by drafting and distributing press releases and supporting external communication efforts

Personal Assistant

LUXASIA
10.2022 - 12.2022
  • Managed and coordinated the Country Manager's calendar, appointments, and meeting schedules to optimize time and ensure seamless operations
  • Prepared data analysis and reports to support the Country Manager’s decision-making and operational needs
  • Arranged and coordinated travel arrangements, including flights and accommodations for business trips
  • Organized and facilitated company events, ensuring all details were handled efficiently
  • Processed and submitted expense claims for the Country Manager using the SAP system
  • Executed additional tasks as delegated by the Country Manager

Executive Reference Data

NielsenIQ
12.2020 - 10.2022
  • Managed client queries through ticketing systems in Microsoft Dynamics and Salesforce, ensuring timely and accurate responses
  • Processed client requests and applied necessary changes to databases, ensuring high-quality results and client satisfaction
  • Reviewed and validated data for errors and inconsistencies, ensuring accuracy and completeness
  • Led client-specific projects, acting as the project manager to ensure successful execution and delivery

Temporary Secretary

NielsenIQ
12.2019 - 04.2020
  • Scheduled meetings and booked meeting rooms, coordinated driver assignments for meeting-related transportation
  • Managed travel arrangements for business trips, including transportation and accommodations
  • Handled petty cash and processed reimbursements, managed the distribution and tracking of taxi vouchers
  • Prepared invoices and shopping cart entries in the SAP system, and followed up on approval requests with the Department Head
  • Assisted with the preparation and delivery of contracts to clients, ensuring accuracy and timely processing

Operation Intern

Lanson Place Hotel
03.2019 - 09.2019
  • Assisted in front desk operations, including check-in and check-out procedures, ensuring a seamless and welcoming guest experience
  • Engaged with international guests from diverse cultural backgrounds, addressing inquiries, special requests, and concerns with professionalism and hospitality
  • Supported the food & beverage department by assisting with meal service, maintaining stock levels, and helping prepare for daily service operations
  • Supported the concierge team to assist guests with transportation arrangements, luggage handling, reservations, and city information
  • Maintained guest satisfaction by providing personalized service, anticipating needs, and promptly resolving issues
  • Contributed to daily operations across departments, gaining hands-on experience in luxury hotel service standards and cross-functional teamwork

Front Office Intern

Hotel Indonesia Kempinski
02.2018 - 08.2018
  • Handled guest check-in and check-out procedures at the front desk and executive lounge, ensuring a smooth and personalized experience for all guests
  • Assisted in the concierge department by helping guests with transportation, luggage handling, local recommendations, and reservations
  • Supported daily operations in the executive lounge, including serving food and beverages, preparing light meals, and maintaining cleanliness and guest comfort
  • Operated the hotel’s telephone system, managing internal and external calls professionally and directing inquiries to the appropriate departments
  • Gained practical experience in delivering luxury hospitality services, managing guest requests, and resolving complaints with professionalism
  • Learned and applied the hotel’s service standards to consistently deliver a five-star guest experience

Education

Bachelor of Applied Science - Hospitality Management

Trisakti Institute of Tourism
Jakarta
04.2001 -

Skills

  • Calendar management
  • Travel coordination
  • Document preparation
  • Correspondence
  • Confidential record management
  • Communication
  • Problem-solving
  • Attention to detail
  • Multitasking
  • Teamwork
  • Customer relations
  • Data entry

Timeline

Executive Secretary

Leks&Co
05.2023 - Current

Personal Assistant

LUXASIA
10.2022 - 12.2022

Executive Reference Data

NielsenIQ
12.2020 - 10.2022

Temporary Secretary

NielsenIQ
12.2019 - 04.2020

Operation Intern

Lanson Place Hotel
03.2019 - 09.2019

Front Office Intern

Hotel Indonesia Kempinski
02.2018 - 08.2018

Bachelor of Applied Science - Hospitality Management

Trisakti Institute of Tourism
04.2001 -

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Kharista Egi AndraditiaExecutive Secretary