Kristie Amstutz
Twin Falls
Summary
Experienced with office administration, including managing daily operations and ensuring smooth workflows. Utilizes organizational and leadership skills to maintain efficiency and support team productivity. Knowledge of office software, scheduling, and resource allocation to drive operational success.
Overview
37
37
years of professional experience
Work History
Office Manager
Triple C Manufacturing LLC
07.2023 - Current
- Billing, A/P, A/R, HR, payroll, payroll taxes, collections, filing, answering phones, CAL-OSHA paperwork, Workers Compensation claims/forms, customer service, multiple bank reconciliations and employee record keeping
- Quality control
- Inventory and purchasing
- Create all SOPs
- Plan and organize company events
Sales Account Specialist
Standlee-Kimberly, ID
01.2021 - 07.2023
- Enter daily orders from half of the United States
- Address calls and emails with distributors
- Verify pricing, quantities and special pricing
- Look at aging weekly and address any issues with distributors
- Verify shipping documents are accurate
- Send invoices out daily
- Create all SOPs for our department
Accounts Payable / Event Coordinator
Agri-Stor Management
01.2020 - 12.2021
- Verify with purchaser accuracy of invoice
- Enter invoices under proper GL coding
- Verify payroll time and job entries
- Issue payments via checks, ACH and EFT
- Plan and organize company events
Finance & Pricing Specialist
Gowan Company
01.2013 - 12.2020
- Prepare budget for International and Domestic shipping and storage costs
- Enter all product pricing for International and Domestic budget
- Enter all actual pricing, rebates, discounts for Domestic
- Make all changes that are necessary throughout the year and update all related records
- Make sure rebates are accruing properly and adjust accordingly
- Code all storage and freight invoices for my department
- Work with all Management for updates, changes and new product lines
- Reconcile warehouse inventory monthly
- Backup to Customer Service for order entry
- Accounts payable
- Process invoices for both Domestic and International
- Verify GL coding on international invoices
- Make sure invoices are being coded in a timely manner
- Issue payments via ACH, checks, wire transfers both Domestic and International
- Set up vendors for ACH both Domestic and International
- Check vendor statements
- Work with vendors and/or associates on any issues regarding invoices
- Special Projects
- Assisted in the set up and implementation of the ACH program for Domestic
- Assisted in the set up and implementation of the ACH program for International
- Assisted in the set up and implementation of the TAC/TAP system
- Working with IT on problem solving for TAC/TAP and testing
- Set up international vendor templates on new banking site
- Create new approval Matrix for International and maintain sheet
Financial Assistant
Western News & Info
01.2011 - 12.2013
- Prepare and/or assist in the preparation of bank reconciliations, disbursement reports, cash flow reports, journal entries, month-end reporting, sales tax reports and inventory reports for multiple companies
- Monitor and assist location personnel in preparing financial reports
- Evaluate and monitor location bookkeepers’ performance of accounting functions
- Prepare all year-end closing information for outside auditors
Office Administrator / Bookkeeper
San Pasqual Management
01.2008 - 12.2012
- Billing, A/P, A/R, payroll, payroll taxes, collections, filing, answering phones, CAL-OSHA paperwork, Workers Compensation claims/forms, customer service, multiple bank reconciliations and employee record keeping for 5 companies
- Created and implemented more effective processes for more accurate data
Office Supervisor
Airwave Communications
01.1989 - 12.2008
- Handled and/or supervised all A/P, A/R, payroll, billing, collections, filing, answering phones, CAL-OSHA paperwork, Workers Compensation claims/forms, customer service, reconciling bank statements/credit card reports, inventory, sales and scheduling installations
- Radio programmer and cellular technician
- Implemented new forms, service procedures and created user manuals
Education
Grossmont College
Grossmont, CA, US01.1996
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De Loux School of Cosmetology
El Centro, CA, US01.1983
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Brawley Union High School
Brawley, CA, US01.1982
Skills
- Office management
- Accounts payable
- Accounts receivable
- Payroll processing
Timeline
Office Manager
Triple C Manufacturing LLC
07.2023 - Current
Sales Account Specialist
Standlee-Kimberly, ID
01.2021 - 07.2023
Accounts Payable / Event Coordinator
Agri-Stor Management
01.2020 - 12.2021
Finance & Pricing Specialist
Gowan Company
01.2013 - 12.2020
Financial Assistant
Western News & Info
01.2011 - 12.2013
Office Administrator / Bookkeeper
San Pasqual Management
01.2008 - 12.2012
Office Supervisor
Airwave Communications
01.1989 - 12.2008
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De Loux School of Cosmetology
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Brawley Union High School
Grossmont College