Latipha Intan
Executive Secretary To C Levels
Bekasi Utara
Summary
Friendly and organized individual with excellent communication and multitasking abilities. Possesses strong administrative skills and solid understanding of office software and procedures, coupled with detail-oriented approach to managing schedules and correspondence. Committed to enhancing office efficiency and supporting executive teams with precision and reliability.
Overview
19
19
years of professional experience
8
8
years of post-secondary education
Work History
Executive Secretary & PA to Chairman
GESIT COMPANIES
Jakarta, Indonesia
10.2024 - Current
- Arranging appointments for personal and professional needs
- Business Trip Domestic and International
- Handle correspondence, phone calls, and email on behalf of
- Budgeting and Financial Management (prepare and manage the household budget, including managing payroll for household staff. Keep track of household expenses, submitting regular reports to the employer)
- Household Operations Management (Oversee the overall operation of the home, ensuring it is well-maintained and organized, Manage the cleanliness and upkeep of the property, including regular inspections,Supervise household maintenance, repairs, and renovations,Coordinate with contractors, vendors, and service providers for any work required,Inventory and Supplies Management,Oversee budgeting for household supplies and expenses.
Executive Secretary to CEO
PT Mahaka Media Tbk
12.2022 - 10.2024
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Transcribed phone messages and relayed to appropriate personnel.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Minutes of Meeting (create and distribute)
- Streamlined office operations, implementing digital filing systems that significantly reduced retrieval time.
- Managed complex executive calendars to ensure optimal scheduling and time management.
- Coordinated international travel arrangements, ensuring seamless logistics for executive trips.
- Improved internal communication by creating informative reports, presentations, and memos for executives and team members.
- Maintained strict confidentiality of sensitive information, safeguarding company and client data.
- Filed paperwork and organized computer-based information.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Executive Secretary to C Levels
Narasi TV
10.2019 - 12.2022
- Organized and updated schedules for executives.
- Coordinated travel arrangements and bookings for executive staff.
- Minutes of meeting
- Coordinate interdepartmental meetings and communications
- Proofreading/ grammar checking for the presentations or emails
- Doing subtitle English – Indonesian for VOD
- Be responsible to emails on behalf of CEO and phones calls, including correspondences
- Hampers request to deliver to clients (looking for vendors and preparing and creating quotation and Purchase Request)
- Processes cash requests, expense advances and reports and other routine requisitions to pay bills, expenses and/or order supplies
- Petty Cash office and petty cash driver
- Personal / Family matters as CEO’s requested
Executive Secretary to C Levels
PT Kreatif Media Karya
03.2015 - 07.2019
- Organized and updated schedules for executives.
- Coordinated travel arrangements and bookings for executive staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Optimized time management for executives through skilled coordination of tasks and priorities.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Managed expense reporting to ensure accuracy and adherence to budgetary guidelines.
- Transcribed phone messages and relayed to appropriate personnel.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Facilitated smooth onboarding for new executives by preparing orientation materials and coordinating introductions.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Secretary to EVP of Commercial & Marketing Support
PT SOHO GLOBAL HEALTH
01.2011 - 02.2015
- Maintained daily report documents, memos and invoices.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Coordinated travel arrangements for senior staff, ensuring smooth business trips with minimal disruptions.
- Facilitated inter-departmental communication to ensure all parties were informed of key updates.
- Maintained executive appointment schedules by planning and scheduling meetings, conferences, and teleconferences.
- Supported marketing teams by crafting persuasive copy for promotional materials and campaigns.
- Answered general marketing department inquiries by email, phone, and mail.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Operation Manager
PT CITYLIFE INDONESIA
01.2008 - 03.2009
- Potentially create more efficient office planning and procedure
- Managed budgets effectively, ensuring optimal financial performance while investing in necessary resources for business growth.
- Assist Director's day to day business activities
- Arrange meetings for marketing and take notes
- Oversee and work with Clinic Manager to accomplish all daily procedures in a timely manner
- Expected to perform administrative and secretarial duties (email, faxing, filling, petty cash
- Schedule and maintain the clinic calendar of appointments, marketing, meetings and any itineraries
- Potentially create more efficient office planning and procedure
Front Office & Interpreter
PT CITILIFE INDONESIA
01.2007 - 01.2008
- Enhanced communication between clients and non-English speakers by providing accurate translations in real-time conversations.
- Interpreted remotely through video conferencing or phone to facilitate communication between parties unable to meet in person.
- Handled cash transactions accurately, ensuring proper accounting for daily financial reports.
- Maintained accurate records of guest information through diligent documentation and data entry efforts.
- Enhanced guest satisfaction with prompt attention to inquiries and professional communication skills.
- Streamlined front desk operations by implementing efficient check-in and check-out procedures.
- Updated reports, managed accounts, and generated reports for company database.
- Managed high call volumes, directing callers to appropriate departments or handling inquiries as needed.
- Coordinated with housekeeping staff to ensure timely room turnovers, resulting in improved guest experience.
- Participated in regular staff meetings to discuss best practices and address any areas needing improvement within the front office team.
English Teacher
LEMBAGA INDONESIA AMERIKA
05.2006 - 11.2006
- Developed innovative lesson plans to engage students in English language learning.
- Prepared and implemented lesson plans covering required course topics.
- Increased student motivation by providing timely feedback and recognizing individual achievements.
- Planned dynamic lessons to increase student comprehension of books and literary concepts.
- Kept classroom organized, clean and safe for students and visitors.
Education
Bachelor Degree - English Literature
Universitas Kristen Indonesia
01.2001 - 01.2006
Senior High School - Final Assignment
SMU Negeri 53 Jakarta
01.1998 - 01.2001
Skills
Calendar management
Travel coordination
Meeting coordination
Office administration
Event coordination
Database maintenance
Expense tracking
Minute taking
Bookkeeping support
Documentation and reporting
Package delivery
Teamwork and collaboration
Team coordination
Customer service
Honest and dependable
Professionalism
Work prioritization
Self motivation
Accomplishments
- 1998, 3rd winner of Taekwondo Mujiman Group for the Junior High School in East Jakarta
- 1998, 1st winner Singing Contest in 148 Junior High School
- 1994, 3rd winner Cerdas Cermat in Elementary School PALAD
Contact
08568977535, intan.latipha@gmail.com, https://www.linkedin.com/in/latipha-intan-42131253
Personal Information
- Date of Birth: 05/21/83
- Gender: Female
- Nationality: Indonesian
- Marital Status: Married
Training
- Emotional Quotient for Better Relationship Training, 2011
- Time Management Training, 2011
- Becoming an effective SOHO Group People Training, 2011
Health
Excellent
Timeline
Executive Secretary & PA to Chairman
GESIT COMPANIES
10.2024 - Current
Executive Secretary to CEO
PT Mahaka Media Tbk
12.2022 - 10.2024
Executive Secretary to C Levels
Narasi TV
10.2019 - 12.2022
Executive Secretary to C Levels
PT Kreatif Media Karya
03.2015 - 07.2019
Secretary to EVP of Commercial & Marketing Support
PT SOHO GLOBAL HEALTH
01.2011 - 02.2015
Operation Manager
PT CITYLIFE INDONESIA
01.2008 - 03.2009
Front Office & Interpreter
PT CITILIFE INDONESIA
01.2007 - 01.2008
English Teacher
LEMBAGA INDONESIA AMERIKA
05.2006 - 11.2006
Bachelor Degree - English Literature
Universitas Kristen Indonesia
01.2001 - 01.2006
Senior High School - Final Assignment
SMU Negeri 53 Jakarta
01.1998 - 01.2001
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