Lindawaty TAMBUNAN

1. Responsible for checking the accuracy of all payments, invoices, official receipts before processing the requests for payment.
2. Maintain cash advance balance of each staff and vendor as well as clear them in timely manner. Ensure that all settlements are submitted on timely manner and are accurate.
3. Input in PRISM/WAVE the daily transactions under regional office and its sub-offices (Tangerang & Surabaya & Banda Aceh)
4. Assist financial monthly closure in close coordination sub offices (Tangerang & Surabaya office). Responsible for reconciliation bank SSB01 (Tangerang Account) for refugees account
5. Assist Senior Finance associate to prepare monthly financial report reflecting all cash receipts and expenditures to be reviewed. 7. Prepare monthly budget forecast and submit to Finance Unit Jakarta Office for approval and subsequent funds transfer.
6. Maintain an efficient filling system (efilling) of all financial and each project implemented in the field as well as other supporting documents.
7. Provide clerical assistance (drafting letters of correspondence, etc) as necessary
8. Ensure that accounting documentations received for bank/cash payments in Tangerang, Surabaya and/or its sub-offices are entered in PRISM/WAVE in a timely manner and proper coding is used according to IOM's rules and regulations.
9. Undertake quality control checks on the monthly accounts, ensure that debtor/creditor accounts are cleared in a timely manner, review and reconcile the balance sheet and review all other outstanding financial matters with banks.
10. Provide accounting support and advice to sub-offices' staff as necessary for efficient op ration.at the sub-office level (Banda Aceh) · ' ·
11. Generate and prepare administrative report as required
12. Perform any other duties as may be assigned.

• Developed financial projections to inform forecasting, strategic planning and resource allocation.

1.Handling contract extension and personal action for national/on-call staff, consultants and interns and provide back up in preparing contract and personal action for new hires.; to input, update and maintain the data in PRISM related to the contract extension and PO creation for consultants/interns; monitor national staff contract status and entitlements (including to ensure the corresponding upgrades and salary increments), assist for the distribution of national staff contract documents in Jakarta office, and if needed, for the sub-offices.
2.Prepare request form and supporting documents to Procurement Logistic for creating Prism Vendor numbers for consultant/interns.
3.Keep record of activities serviced by the Human Resources unit, classify materials for filing and coordinate with the colleagues in the unit for proper filing. Establish and maintain personnel files (contracts, PAs, personal data, supporting documents, etc) of national staff, consultants/interns (Jakarta office) and all international staff in the mission.
4.Keep track on national staff attendance, leave and working hours records in Jakarta office. If needed, coordinate with Administrative and HR Assistant I to keep track on the staff records in sub-offices.
5.Update and maintain Staff Count report and UN Quarter List.
6.Provide back up for Administrative and HR Assistant I to prepare and distribute IOM Official ID card for all staff in Jakarta and sub-offices. 7. Provide back up for Administrative and HR Assistant I to keep track and update the MSP participant in a monthly basis and report to Manila.
8. Assist in recruiting national staffs for Jakarta and sub-offices: posting the SVN, long-listing and submit the long-listed application to the concerned unit; arrange interviews of candidates; provide back up to conduct interview, carry out reference checks for short-listed candidates; and sending offering/regret letter to the candidate. Ensure that all the requirements for the new-hiring staff are completed, including to arrange for e-security training and medical examination for incoming staff.
9. Responsible for conducting new staff orientation activities.
10. Provide back up for Administrative and HR Assistant I to track Travel Authorizations (TA) by assigning a unique number to the TAs submitted by all staff members in the mission (Jakarta and sub-offices).
11. Handle staff enquiries on HR matters, training and guidance on HR activities for staff in Jakarta
and sub-offices.
12. Handle preparation and administration of consultant fee and interns allowance payment, including submitting the RFP to Finance Unit by ensuring the correctness of the payment according to their contract.
13. Assist to prepare copy of the supporting documents to process the payroll for National Staffs.
14. Provide back up in family allowance preparation and administration for national staff.
15. Facilitate national staff MSP reimbursement and claim that authorized by HCPU, including prepare and submit the payment request to Finance Unit for the reimbursement, and ensure that the payment is carried out on the current month.

16. Coordinate with other HR colleagues to handle administration of national staff entry, annual and exit medical examinations.
17. Facilitate national staff MSP application, participation and claim administration by forwarding all relevant documents to HCPU Manila.
18. Provide back up in processing hospital direct payment approval and administration.
19. Responsible for the preparation of all staff documents related to the separation of national staff member: attendance sheet, calculation of annual leave and compensatory leave balance for Jakarta’s staffs
20. Perform other duties as may be assigne

• Streamlined recruitment process for more efficient hiring.

- Handle for Account Receivable daily basis for collection payment from various customer

- Maintenance bank reconciliation for various bank account

- Supervise collection staffs for daily activities

• Provided financial performance reports as part of monthly reporting, monitoring data and information processing to minimize error