Marion Garcia

• Reviewed and processed supplier registrations and updates, maintaining accurate records and documentation for ongoing supplier management.
• Screened suppliers for accuracy and potential issues such as sanctions, conflicts of interest, duplicate records, and employee or student status.
• Entered and maintained supplier information in internal systems and secure tax files.
• Managed domestic and international banking details to ensure timely and accurate financial transactions.
• Managed independent contractor processes, including reviewing classifications submission, ensuring compliance with internal policies, and record maintenance.
• Communicated regularly with internal departments and external vendors to answer questions and resolve issues.
• Helped train and support student employees by delegating tasks and reviewing their work.
• Assisted with reporting and tracking performance metrics.
• Contributed to process improvements by updating guides, supporting system testing, and maintaining internal resources.
• Diagnosed and addressed PaymentWorks system errors, optimizing functionality and user satisfaction.

Procurement Support & Exposure

• Shadowed procurement staff on contracts, bids, and requisitions to learn the full purchasing lifecycle.
• Gained exposure to the competitive bidding processes and contract review procedures.
• Assisted with tracking and organizing procurement documentation.
• Developed a working understanding of institutional procurement policies and approval workflows.
• Collaborated with procurement team to understand how sourcing, and procuring goods and services.

• Project Management: Assisted in project management and coordination on and off-site. Participated in kick-off meetings and walkthroughs for various projects.
• Generated and managed work orders and coordinated logistics for multiple trades across campus.
• Customer Service: Provided exceptional customer service using WebTMA software, including managing phone calls, emails, and radio communications.
• Process Improvement: Conducted continuous improvement projects with a focus on data analysis and efficiency enhancements.
• Logistics Coordination: Managed inbound and outbound logistics, including freight inspection, logging, and on-hand inventory adjustments.
• Order and Shipment Execution: Assisted in processing uniform orders, shipment set-up, and documentation.