MILLATA HANIFA
Jakarta Timur
Summary
Top 10 graduate from Tarakanita School of Communication and Secretary with a Diploma in Secretary. Furthered education at PPM School of Management, specializing in Business Management. Thrives in high-pressure environments and excels in tasks with great responsibility. Recognized for exceptional communication and interpersonal skills. Eager to continue developing abilities and skills for future assignments and personal growth.
Overview
13
13
years of professional experience
9
9
years of post-secondary education
Work History
Cost Control & Invoicing for General Services
PT Pertamina Hulu Indonesia
01.2023 - Current
- Budget control, review and settlement of invoices, monitoring contract budget, settlement for reimbursement/advance for General Services Department.
- Assist in budget submission for General Services Department i.e WP&B, RKAP.
- Running SAP program for settlement of invoice and budget/contract monitoring (Purchase Requisition, Purchase Order, Outline Agreement, Service Acceptance, Goods Movement, etc).
- Administration work such as prepare letter, memorandum, minutes of meeting, requisition order, monthly and weekly report also filling documents.
Contract Engineer for General Services
PT Pertamina Hulu Indonesia
07.2021 - 12.2022
- Handling creation of contract and amandment (owner estimate, scope of work, request form, etc) for General Services.
- Arrange and present on meeting held with vendor or related function regarding contract (service quality meeting, pre-tender, kick off meeting, etc).
- Running SAP program for creating contract (Purchase Requisition, Framework Order, Outline Agreement) and contract release order for settlement of invoice.
- Handling air traffic ticket for employees in Jakarta including invoice settlement.
- Administration work such as prepare letter, memorandum, minutes of meeting, requisition order, monthly and weekly report also filling documents.
Administrator for General Services Jakarta Head Office
PT Pertamina Hulu Mahakam
01.2018 - 06.2021
- Assist administration creation of contract (owner estimate, scope of work, etc) for General Services Jakarta Head Office.
- Running SAP program for creating contract (Purchase Requisition, Framework Order, Outline Agreement) and contract release order for settlement of invoice.
- Handling air traffic ticket for all employees in Jakarta Head Office including invoice settlement.
- Handling assesment, event/banquet requisition and room reservation of Hotel at Jakarta and other cities outside Balikpapan.
- Handling meeting room reservation by CAFM system in Jakarta Head Office.
- Handling cash flow of General Services Jakarta through system such as Request for Payment, Request for Advance.
- Travel and meeting arrangement for General Services Jakarta Head Office.
- Administration work such as prepare letter, memorandum, minutes of meeting, requisition order monthly and weekly report and filling documents.
Administrator for Management System & Quality Department
Total E&P Indonesie
03.2016 - 12.2016
- Handling process of Letter of Authorities (LOA) within entities.
- Running SAP Program (User Display) for assistance of temporary acting position.
- Prepare monthly and weekly report of list LOA/Temporary Acting issued.
- Travel and meeting arrangement for Head Department and team.
- Filling documents.
Administrator for Metier Representative Department (Surface & Support)
Total E&P Indonesie
02.2015 - 03.2016
- Create correspondence, report and finalize document of Authorization For Expenditure (AFE), Placed Into Service (PIS), Closed-Out Report (COR) for Surface & Support project and submit to SKK Migas.
- Travel arrangement for internal (Head Department and team) and external relation (SKK Migas and Ditjen Migas).
- Meeting arrangement within internal and external relation.
- Handle budget or claim expenses for meeting and travel arrangement for external relation.
- Filling documents.
Secretary to Metiers Coordination Division
Total E&P Indonesie
02.2013 - 01.2015
- Business correspondence especially for external relation (SKK Migas and Ditjen Migas).
- Travel arrangement for internal (Head Division and team) and external relation (SKK Migas and Ditjen Migas).
- Meeting arrangement within internal and external relation.
- Handle budget or claim expenses for meeting and travel arrangement for external relation.
- Send drilling report daily to SKK Migas.
- Filling documents.
Administrator for AFE and POD Coordination Department
Total E&P Indonesie
09.2012 - 01.2013
- Create correspondence, report and finalize document of Authorization For Expenditure (AFE) and Closed-Out Report (COR) for Sub-surface and Surface project and submit to SKK Migas.
- Meeting arrangement within internal and external relation.
- Filling documents.
Education
S.M. (Equivalent to B.A.) - Business Management
PPM School of Management
01.2013 - 01.2016
A.Md. (Equivalent to Diploma) - Secretary
Tarakanita School of Communication and Secretary
01.2009 - 01.2012
SMA Negeri 21 -
SMA Negeri 21
Jakarta 01.2006 - 01.2009
Skills
- Ms Office
- SAP software
- Administration
- Ability to work under pressure
- Ability to work with minimum supervision
- Teamwork and collaboration
- Friendly, positive attitude
Official Organizational Experience
- Member of Pokja Travel & Accomodation (part of Facility Management), SKK Migas, 01/2019, present
- Committee of Facility Management Forum Indonesia, 2019
- Committee of Total E&P Indonesie – PT Pertamina Hulu Mahakam Employee Appreciation Night, 01/2016, 12/2019
- Memberr of Traditional Dances, Total E&P Indonesie – PT Pertamina Hulu Mahakam, 2015-2019
- Committee of Total E&P Indonesie Halal Bihalal, 01/2014, 12/2018
- Committee of PPM Beauty Class and Talkshow with Wardah, 2014
- Committee of PPM Saman Dance Competition, 2014
- Experience in Traditional Dances, STIKS Tarakanita, 01/2009, 12/2012
- Committee of Duta Kampus Tarakanita, 2011
- Committee of Kofesse Tarakanita ‘Sport and Art Parade’, 2011
Personal Skills Competences
- Able to communicate in written and spoken English
- Expert skill level of Ms. Office (Word, Excel, PowerPoint)
- Proficient skill level of SAP software
- Ability to work effectively within individual and collaborative environments
- Well-versed in handling administration duties
- Ability to strive under pressure and with minimum supervision
Personal Information
- Date of Birth: 10/23/91
- Marital Status: Single
Certificates Training Internship
- SAP Training for Purchasing Service & Material, 01/2019, 12/2020, Pertamina Hulu Mahakam
- Internship, 02/2012, 08/2012, Total E&P Indonesie
- TOEIC by ETS - International Test Center, 2012, 865
- Internet and Computing Core Certification (IC3), 2012, Certiport, Inc
- Internship, 06/2011, 08/2011, PT Pelayaran Athalla Putra Cipunagara
- Internship, 06/2010, 08/2010, PT Teknik Umum Proyek Pamindo 3T
- Build Your Positive Attitude, 2010, ExecuTrain
Timeline
Cost Control & Invoicing for General Services
PT Pertamina Hulu Indonesia
01.2023 - Current
Contract Engineer for General Services
PT Pertamina Hulu Indonesia
07.2021 - 12.2022
Administrator for General Services Jakarta Head Office
PT Pertamina Hulu Mahakam
01.2018 - 06.2021
Administrator for Management System & Quality Department
Total E&P Indonesie
03.2016 - 12.2016
Administrator for Metier Representative Department (Surface & Support)
Total E&P Indonesie
02.2015 - 03.2016
Secretary to Metiers Coordination Division
Total E&P Indonesie
02.2013 - 01.2015
S.M. (Equivalent to B.A.) - Business Management
PPM School of Management
01.2013 - 01.2016
Administrator for AFE and POD Coordination Department
Total E&P Indonesie
09.2012 - 01.2013
A.Md. (Equivalent to Diploma) - Secretary
Tarakanita School of Communication and Secretary
01.2009 - 01.2012
SMA Negeri 21 -
SMA Negeri 21
01.2006 - 01.2009
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