Mindi Moon
Meridian
Summary
Dynamic executive assistant with a proven track record at Allegiance STEAM Academy, excelling in calendar management and event planning. Recognized for enhancing operational efficiency through meticulous organization and strong verbal communication. Adept at maintaining confidentiality while supporting executive leadership and ensuring compliance across multiple departments.
Overview
7
7
years of professional experience
Work History
EXECUTIVE ASSISTANT TO THE CEO /Student Enrollment Specialist
Allegiance STEAM Academy
Chino
01.2023 - Current
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Compiled meeting agendas and supportive materials ahead of meetings.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Assisted families in completing enrollment applications and forms accurately and in a timely manner.
- Assisted with the organization and execution of corporate events and meetings.
BUSINESS SERVICES ASSISTANT
Allegiance STEAM Academy
Chino
01.2021 - 01.2023
- Admin support to the Business Office Director.
- Manage compliance requirements.
- Reconcile the CEO, COO, CAO, and admin expense accounts.
- Serves as the protocol officer of the Board of Directors.
- Maintain and record all board minutes.
- Ensure all procedural requirements are followed.
- Perform secretarial duties for the CEO, COO, and CAO.
- Schedule all travel, hotel, and conference accommodations.
- Coordinate all cooperative events.
OFFICE ASSISTANT
Allegiance STEAM Academy
01.2018 - 01.2021
- Admin support to the Office Manager and Principal.
- File management and organization.
- Manage the school/community calendar.
- Students' records request for incoming and outgoing students.
- Opened, sorted and routed incoming mail and prepared outgoing mail.
- Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
Education
High School Diploma - GENERAL EDUCATION
Don Antonio Lugo High School
Chino, CA06-1997
Some College (No Degree) - General Studies
Citrus College
Glendora, CASkills
- Growth Mindset
- Effective organizational skills
- Time management
- Advanced computer proficiency
- Strong verbal communication
- Calendar management
- Attention to Detail
- Administrative Support
- Confidentiality management
- Event planning
- Expense reconciliation
- Office administration
References
References available upon request.
Timeline
EXECUTIVE ASSISTANT TO THE CEO /Student Enrollment Specialist
Allegiance STEAM Academy
01.2023 - Current
BUSINESS SERVICES ASSISTANT
Allegiance STEAM Academy
01.2021 - 01.2023
OFFICE ASSISTANT
Allegiance STEAM Academy
01.2018 - 01.2021
High School Diploma - GENERAL EDUCATION
Don Antonio Lugo High School
Some College (No Degree) - General Studies
Citrus College
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