Muhamad Hilmy Fatra Faiza Hilmy

1. Vetting (Internal & External)
- External Vetting Coordination: Arrange and facilitate external vetting inspections such as SIRE and CDI, coordinating closely with oil majors, quality assurance teams, and major terminal representatives. Ensure the vessel meets terminal acceptance standards.
- Internal Vetting: Conduct internal vetting inspections on behalf of the shipowner to verify the vessel's compliance with internal and company standards, preparing it for third-party vetting and improving its operational and safety performance.

2. Quality, Health, Safety, and Environment (QHSE)
- Fleet Management Manual (FMM) Implementation: Oversee the implementation of the FMM on board to standardize safety and operational procedures, ensuring that all practices align with company policy.
- Deficiency Identification and Resolution: Identify any deficiencies during FMM audits and work collaboratively with vessel management to propose effective solutions and corrective actions to mitigate risks.

3. Risk Management
- Risk Monitoring: Actively monitor and assess risks across all vessel operations, identifying potential hazards, unsafe practices, or conditions that may impact safety, security, or operational continuity.
- Risk Assessment Participation: Serve as a member of the risk assessment team, collaborating with other departments to conduct risk analyses and develop actionable solutions for identified risks.

4. Ship Security
- Security Protocols and Compliance: Assist the Company Security Officer (CSO) in ensuring the security of the ship, crew, and cargo by implementing ISPS Code requirements and vessel-specific security measures.
- Armed Guard Arrangements: Coordinate with stakeholders to arrange armed guards for high-risk voyages, consulting with the CSO, clients, and local authorities where necessary to ensure compliant and effective protection.

5. Voyage, Operational, and Performance Monitoring
- Daily Performance Monitoring: Review daily reports on voyage status, cargo handling, and operational activities, ensuring performance aligns with company expectations and flag requirements.
- Support to Vessel and Crew: Provide technical and operational support to the Master and crew as needed, addressing any performance gaps, operational challenges, or deviations from planned voyage objectives.

6. Crew Appraisal
- Master Appraisals: Conduct comprehensive appraisals for Masters upon their sign-off from the vessel, in collaboration with the Fleet Technical Superintendent, and ensure the data is accurately reported through the company’s integrated software system.
- Feedback and Development: Provide structured feedback to crew members based on appraisal findings to support their professional growth and continuous improvement.

7. Client Interface
- Client Relations and Support: Act as a point of contact for clients on marine and operational matters, delivering timely, accurate responses and coordinating to resolve issues effectively.
- Enhanced Service Proposals: Develop solutions to meet client needs and improve service delivery, fostering strong relationships and continuous satisfaction.

8. Compliance and Certification (ISM, ISPS, MLC)
- Certification Management: Oversee the maintenance of all necessary vessel certifications under ISM, ISPS, and MLC, and ensure that any updates or renewals are carried out promptly.
- Audit Planning and Execution: Develop and execute an annual external audit plan to ensure timely completion of all required audits, with a focus on maintaining regulatory compliance and continuous improvement.

9. Audits and Inspections
- Internal Audits: Conduct internal audits on board at regular intervals to evaluate safety, compliance, and operational efficiency, implementing corrective actions for any findings.
- Annual Safety Inspections: Perform safety inspections on each vessel at intervals not exceeding 12 months, documenting findings, coordinating corrective actions, and sharing best practices and lessons learned across the fleet.

10. Incident Reporting and Follow-Up
- Incident Records Maintenance: Maintain thorough records of all accidents, incidents, near misses, and non-conformances, ensuring information is accurate and readily available for audits.
- Investigation and Corrective Actions: Verify that effective investigations are conducted for each incident, with appropriate corrective actions implemented to prevent recurrence and improve overall safety.

11. Emergency Response
- 24/7 Standby for Emergencies: Serve as an active member of the emergency response team, available 24/7 to coordinate and support any required emergency actions.
- Crisis Management Support: Provide prompt guidance and decision-making support to the vessel during emergencies, working closely with internal and external stakeholders to ensure timely and effective response measures.

Chief Officer - Fully Refrigerated LPG Vessel

Trading International Charter by Vitol

January 2023 - October 2023

1. Cargo Operations and Equipment Maintenance
- Oversee all aspects of cargo operations on board, ensuring safe loading, unloading, stowage, and securing of cargo per industry best practices.
- Maintain cargo handling equipment, inspecting regularly to ensure functionality, safety, and compliance with international standards.
- Conduct routine inspections, preventative maintenance, and timely repairs to ensure cargo equipment and systems are operational and meet safety requirements.

2. International Compliance for Terminal Acceptance
- Ensure vessel readiness for acceptance at international terminals by maintaining compliance with safety, operational, and environmental standards.
- Regularly review international regulations and implement necessary updates to maintain terminal and regulatory compliance, enabling smooth port operations worldwide.

3. Training and Mentorship
- Provide hands-on training to junior officers in cargo operations, navigation, and watchkeeping responsibilities, ensuring their professional growth and competency.
- Conduct safety drills and scenario-based training exercises to prepare junior officers for potential challenges in cargo handling and navigation.

4. Safety Officer Responsibilities
- As the designated Safety Officer, lead and organize safety training sessions for all crew members, covering the use, handling, and maintenance of safety equipment on board.
- Conduct regular safety inspections and audits, ensuring all safety equipment is readily accessible, functional, and in compliance with vessel safety standards.
- Coordinate safety drills in accordance with SOLAS and company policies to enhance crew readiness and response in emergencies.

5. Interdepartment Coordination and Conflict Resolution
- Foster effective communication and collaboration between departments to ensure seamless vessel operations, addressing and resolving any interdepartmental issues promptly.
- Participate actively in conflict resolution, working with other department heads to manage disagreements and promote a positive work environment on board.

6. Maintenance of Hull and Accommodation
- Responsible for the maintenance and upkeep of the ship’s hull, superstructure, and accommodation spaces, ensuring structural integrity and cleanliness.
- Develop and implement a maintenance plan for the hull and accommodation areas, coordinating with the deck crew to ensure consistent standards are met.

7. Garbage Management
- Oversee garbage management on the deck and within accommodation areas, ensuring compliance with MARPOL Annex V requirements.
- Coordinate waste segregation, processing, and disposal procedures to minimize environmental impact, and document garbage handling and disposal in the Garbage Record Book.

8. Regulatory Compliance (MARPOL, SOLAS, STCW)
- Ensure all crew members adhere to the latest requirements of MARPOL, SOLAS, and STCW, keeping the crew informed of any updates and implementing necessary compliance measures.
- Conduct regular compliance audits and training sessions to reinforce adherence to these regulations, with an emphasis on environmental and safety obligations.

9. Ship Security
- As the Deputy Ship Security Officer (SSO), support the Ship Security Officer (SSO) in maintaining the vessel’s security as per company security protocols.
- Monitor access points, conduct security drills, and ensure crew awareness of security procedures as outlined in the company’s Ship Security Plan (SSP).

10. Deputy Command Role
- Serve as the vessel’s second-in-command in the Master’s absence, assuming full responsibility for vessel operations, navigation, and safety.
- Assist the Master in daily operations and decision-making, providing leadership and ensuring continuity in the vessel’s command structure.

Second Officer - VLGC Vessel

Trading International

May 2017 - January 2023

1. Passage Planning
- Develop comprehensive passage plans from departure to destination, prioritizing efficiency and safety while considering weather, navigational hazards, and traffic conditions.
- Ensure that all aspects of the passage plan adhere to international regulations and company standards, conducting risk assessments as part of the planning process.

2. Navigational Equipment Management
- Maintain, monitor, and ensure the accuracy and functionality of all navigational equipment, including radar, GPS, electronic chart displays, and compasses.
- Perform routine inspections and tests on navigation systems, coordinating with technical support for repairs or recalibrations when necessary to maintain operational readiness.

3. Medical Officer Duties
- Serve as the vessel’s Medical Officer, providing first aid and medical assistance to crew members as needed.
- Manage and maintain the vessel's medical inventory, ensuring all supplies are stocked, correctly labeled, and in compliance with health and safety standards.

4. Cargo Operations, Ballast, and Stability Support
- Assist the Chief Officer with cargo operations, including loading, unloading, and securing cargo to maintain vessel stability and prevent shifting at sea.
- Support ballast management and vessel stability calculations, helping to ensure optimal weight distribution and compliance with safety standards.

5. Distress Messaging and Safety Drills
- Coordinate the transmission of distress signals during emergency response drills, familiarizing the crew with emergency protocols.
- Participate actively in safety drills, helping to organize and instruct crew members on emergency communication and signaling procedures.

Second Officer VLGC Vessel

Charter by Pertamina Patra Niaga

September 2015 - June 2016

1. Passage Planning
- Develop comprehensive passage plans from departure to destination, prioritizing efficiency and safety while considering weather, navigational hazards, and traffic conditions.
- Ensure that all aspects of the passage plan adhere to international regulations and company standards, conducting risk assessments as part of the planning process.

2. Navigational Equipment Management
- Maintain, monitor, and ensure the accuracy and functionality of all navigational equipment, including radar, GPS, electronic chart displays, and compasses.
- Perform routine inspections and tests on navigation systems, coordinating with technical support for repairs or recalibrations when necessary to maintain operational readiness.

3. Medical Officer Duties
- Serve as the vessel’s Medical Officer, providing first aid and medical assistance to crew members as needed.
- Manage and maintain the vessel's medical inventory, ensuring all supplies are stocked, correctly labeled, and in compliance with health and safety standards.

4. Cargo Operations, Ballast, and Stability Support
- Assist the Chief Officer with cargo operations, including loading, unloading, and securing cargo to maintain vessel stability and prevent shifting at sea.
- Support ballast management and vessel stability calculations, helping to ensure optimal weight distribution and compliance with safety standards.

5. Distress Messaging and Safety Drills
- Coordinate the transmission of distress signals during emergency response drills, familiarizing the crew with emergency protocols.
- Participate actively in safety drills, helping to organize and instruct crew members on emergency communication and signaling procedures.

Third Officer Chemical Tanker & LPG Pressurized Vessel

Spot Charter by Various Company

Januari 2014 - August 2015

1. Independent Navigational Watch
- Conduct independent navigational watches on the bridge to ensure the vessel’s safe passage, typically during 0800–1200 and 2000–2400 hours, or as directed by the Master.
- Maintain vigilance over the vessel’s course, speed, and surroundings, ensuring safe navigation and compliance with international regulations.

2. Maintenance of Navigational and Meteorological Equipment
- Assist in the upkeep and functionality of all navigational and meteorological equipment on board, ensuring that instruments are accurately calibrated, up-to-date, and in good working order.
- Conduct routine checks and preventive maintenance on equipment, coordinating with senior officers for any repairs or updates as needed.

3. Pre-Arrival and Pre-Departure Preparations
- Assist in performing pre-arrival and pre-departure checks in line with company procedures, ensuring all navigational, safety, and operational systems are fully functional.
- Identify and report any deficiencies to the Second Officer and Master, facilitating timely rectifications to maintain operational readiness.

4. Cargo Operations, Ballast, and Stability Support
- Assist the Chief Officer with cargo operations, including loading, unloading, and securing cargo to maintain vessel stability and prevent shifting at sea.
- Support ballast management and vessel stability calculations, helping to ensure optimal weight distribution and compliance with safety standards