Summary
Overview
Work History
Education
Skills
Languages
Certification
Timeline
Generic

Muhamad Isradi Alireja

Bogor

Summary

Over 11 years’ experience in senior leadership and management roles as a Team Leader/Deputy Team Leader and Operations Lead. Over 20 years’ experience in international development program and operations management (including financial, procurement and contracting, human resources, compliance, communications, and knowledge management)

Overview

2
2
Languages
1
1
Certification
22
22
years of professional experience

Work History

Facility Operations Lead

Regional Trade for Development (RT4D)
10.2023 - Current
  • Establish and manage all ongoing systems, procedures and policies to perform operational functions for the delivery of the AUD 53.3milion RT4D Facility. This includes conducting regular updates of the Operations Manual and induction/refresher training for all staff ensuring that effective systems and processes are in place to communicate and respond to emerging and changing strategic priorities.
  • Oversee and manage the RT4D Offices in Indonesia, Cambodia, Laos and Vietnam and ensuring the provision of resources (human, IT, financial) to enable these offices to operate smoothly. Led a multicultural operations team based in these countries to ensure ongoing compliance with statutory requirements in each country.
  • Operationalise all relevant Australian Department of Foreign Affairs and Trade (DFAT), New Zealand Ministry of Foreign Affairs and Trade (MFAT) and Tetra Tech policies, including those on occupational health and safety, risk management, anti-fraud, child protection, PSEAH and other relevant DFAT and MFAT requirements. Proactively meet program, contractual and reporting requirements, including financial management and administration, human resource management, team supervision and performance management, risk management and quality assurance.
  • Work closely with the Facility Director and Program Delivery Unit to ensure effective delivery of 50+ projects across the years through efficient subcontractors’ procurement and contract management processes in line with the Commonwealth Procurement Rules (CPR), which includes the establishment and ongoing management of RT4D Panel of Experts. Work closely with DFAT and MFAT to provide detailed and accurate financial reporting and forecasting of project funding, including real-time transparent budget forecasting and expenditure reporting.

Deputy Director (Program Implementation)

Australia Indonesia Health Security Partnership (AIHSP)
11.2022 - 10.2023
  • Led the Animal Health program development and activity implementation, including management of the Foot-and-Mouth Disease (FMD) and any other animal health emergencies, as well as line management of the Animal Health Technical Program Managers. Oversaw AIHSP subnational level activity implementation, including leading a team of 25 Provincial and District Coordinators across five provinces.
  • Successfully managed the urgent procurement, importation, and delivery of 4million FMD vaccines and technical assistance to support Indonesia’s FMD response.
  • Led the development and operationalization of AIHSP subnational activity implementation strategy. Maintained and fostered strong relationships and partnerships with relevant Indonesian and Australian Government stakeholders involved in AIHSP implementation, particularly in setting up effective One Health coordination.

Deputy Team Leader/Operations Manager

AIHSP
03.2020 - 10.2022
  • Oversaw the establishment and management of the program’s operations and program management functions, including leading a 15-person technical and operational teams. Established and managed the program’s overall systems, procedures, and policies to perform operational functions (financial, procurement, HR, IT) of the program. Developed the program’s Operations Manual and Mobilization Plan and successfully ramped up the project team during COVID-19 pandemic. Developed and maintained a system to monitor and report on the expenditure and budget of the AUD 48 million AIHSP, ensuring accurate forecasting and availability of funds to support operations. Advised the Team Leader on financial, HR, and contract compliance issues to enable effective monitoring and management of all budget lines and activities. Established an effective procurement and subcontracting systems, including successful delivery of AUD 3million grants for last mile delivery of COVID-19 vaccination.
  • Managed the operationalization of and compliance with relevant DFAT and DT Global policies and procedures, including those on risk management, occupational health and safety, fraud and anti-corruption, child protection, PSEAH, anti-modern slavery, etc. Worked closely with the Team Leader and Contractor Representative in proactively managing risks (including quarterly updates of risk register to DFAT) and complying with the head contract reporting requirements. Coordinated the Berita Acara Serah Terima (BAST) reporting process with relevant sections of the Ministry of Health (MOH) and Ministry of Agriculture (MOA).

Team Leader

Advisory and Support Group (ASG) - Indonesia Australia Partnership on Food Security in the Red Meat and Cattle Sector
06.2016 - 02.2020
  • Managed and led the ASG (AUD 10 million), this included management of the program’s technical and operations teams, liaison with DFAT, the Australian Department of Agriculture and Water Resources (DAWR) and other partnership stakeholders, including the Indonesian Ministry of Agriculture, Ministry of Trade, Coordinating Ministry for Economic Affairs, Investment Coordinating Board (BKPM) and the National Development Planning Agency (BAPPENAS). Effective management is provided to all ASG projects and activities implemented under this partnership. This role required management of the strategic and activity planning processes, scheduling and budgeting of all project requirements, inclusive of all related planning and reporting documents, ensuring they are in line with DFAT requirements and expectations. Led the development of the Program’s broader M&E plan - including its theory of change, GESI and communications strategies to ensure compliance with DFAT’s ODA requirements.
  • Led the provision of secretariat support to the Partnership. This included arrangement of the bi-annual Partnership meetings (alternating between Indonesia and Australia), quarterly technical symposiums and high-level visits to project sites; establishment and regular maintenance of the Partnership website and social media platforms (Facebook and Twitter); as well as production of six-monthly newsletters and monthly updates. Oversaw the development and maintenance of the Management Information System (MIS). Established the annual call for project proposals, including guidelines for proposal submission.
  • Developed and implemented the Program’s mobilisation plan, oversaw the establishment of office facilities and infrastructure. By working closely with the Contractor’s corporate team, all operational systems, policies and procedures (including the Operations Manual) were successfully established and regularly updated. Managed and supported the national staff and international program advisers, in addition to the management of various international short-term advisers under the technical support pool, including developing terms of reference, managing their inputs and performance, providing coaching, and reviewing reports prior to submission to DFAT. Provided strategic advice to DFAT, DAWR and the Contractor Representative to ensure sufficient, culturally appropriate, and meaningful engagement with key Indonesian stakeholders (both government and industry) throughout the project cycle, informed by a deep knowledge of local context, networks and constraints.

Deputy Team Leader/Operations Support and Compliance Manager

Australia’s Education Partnership with Indonesia – School Systems and Quality (SSQ)
01.2015 - 06.2016
  • Developed, monitored and reported on the expenditure and budget of the AUD 112million SSQ, ensuring accurate forecasting and availability of funds to support operations. Advised the Team Leader on financial, HR and contract compliance issues to enable effective monitoring and management of all budget lines and activities. Provided advice to program component leaders and their senior staff in relation to their compliance with program policies and processes, particularly those relating to human resources and block grants management. Managed internal control, compliance and financial audits to ensure adherence to DFAT and contractor’s requirements and procedures.
  • Oversaw maintenance of the MIS system to monitor the construction of schools across 30 provinces using community block grants, as well as a separate MIS system to monitor the disbursement of block grants to Madrasah / Islamic schools in 13 provinces to achieve accreditation from the National Education Standards. Reviewed and updated appropriate procedures, tools and templates (including the Operations Manual) in line with DFAT and corporate requirements and recommendations. Managed safeguards to ensure against fraud, inefficiencies, and the misuse of funds within all three program components of SSQ. Supported over 200 Program staff, including international advisers and Indonesian technical, operations and finance staff. This included liaising with the contractor’s head office to ensure compliance with Indonesian taxation and Manpower laws. Led the 15-person operations team, which included conducting performance monitoring assessments, mentoring staff in implementing operational and financial procedures, whilst fostering a culture of continuous development.
  • Supervised the preparation, maintenance and storage of program documentation in line with corporate and DFAT record and filing requirements and protocols. Developed a scope of SSQ contract extension and managed the transition, six months prior to the completion of the SSQ contract, from a large program team of 200 staff to a smaller team of 20 staff, who would then manage the completion of the remaining school construction at the end of the SSQ contract.

Senior Program Manager – Education, Scholarships and Knowledge Sector Section

AusAID Indonesia
06.2010 - 01.2013
  • Managed the transition from the AUD395 million Australia Indonesia Basic Education Program (AIBEP) to the AUD500 million Australia’s Education Partnership with Indonesia (AEPI). Developed an implementation strategy for the school construction component of AEPI, which included the design of additional safeguards to protect Australia’s investment and resource requirements. Directed a team of multidisciplinary consultants in developing an institutional review of the Ministry of Education and Culture’s school construction system to identify areas suitable for institutional strengthening. Worked closely with the program manager to consolidate lessons learned from reviews and audits into report findings for internal AusAID management and managing contractor’s review.
  • Coordinated program implementation with Indonesian government counterparts like the Ministry of Finance and Ministry of Education and Culture. Developed a scope of capacity building activities to support district governments in effectively performing their roles relating to the school construction program. Supported district governments in submitting proposals for school construction to the national government and sharing findings from field assignments with district governments to strengthen their quality of monitoring their school’s construction. Supervised a Program Manager and a Program Officer in their project management requirements and acted as Unit Manager to manage a team of 5 program managers, in the absence of their unit manager.

Program Manager – Education and Scholarships Section

AusAID Jakarta
06.2010 - 01.2013
  • Responsible for the management of the community-based school construction component of the AUD 395million Australia Indonesia Basic Education Program (AIBEP), this included financial management and regular monitoring of construction progress. Successfully managed the construction of 2,074 schools across 20 provinces in Indonesia. Managed the Managing Contractor Program Management (MCPM) and Independent Audit Contractor (IAC) contracts. Coordinated inputs from other AIBEP activity managers into progress reports, work plans and contractor performance assessments. Coordinated closely with Indonesian government counterparts (Ministry of National Education, Ministry of Religious Affairs and Ministry of Finance) in relation to program implementation, performance and reporting. Prepared program and briefing materials for high-level visits to AIBEP schools. Supervised a program officer in providing administrative support. Coordinated reports of fraud cases to AusAID’s Fraud Control Section. Responsible for allocation of annual budget to individual programs and the tracking of expenditures across the financial year, as the section finance coordinator.

Program Manager – Aceh Reconstruction Section

AusAID Indonesia
11.2005 - 09.2008
  • Responsible for the program’s management, this included the financial aspects of managing the following:
  • Local Governance and Infrastructure for Communities in Aceh (LOGICA), AUD 30million
  • Aceh Reconstruction Program-Infrastructure Component (ARPIC), AUD 40million
  • Nias Reconstruction Program (NRP), AUD 10million
  • Supported the tendering process for LOGICA2 and the NRP programs and joined the tender evaluation panel for the assessment of the Governance Coordinator role in Aceh. Monitored a range of activities under LOGICA, ARPIC and the NRP programs, which included the reconstruction of 7 health facilities, 13 schools and over 170 village halls and a port. Coordinated closely with the Infrastructure Managing Contractor (ARPIC), 3 Sector Managing Contractor (SMCs) and 6 AusAID Sector Activity Managers. As the Section Finance Coordinator, responsible for allocating annual budget requirements to individual programs and tracking the expenditure across the financial year.

Finance Officer, National Capacity Self-Assessment Project

United Nations Development Program (UNDP) Indonesia
05.2004 - 10.2005
  • Responsible for preparing annual and quarterly budgets and work plans, including budget revisions. Prepared updated reports on disbursements made by the project and submitted quarterly reports regarding the project’s financial status to the UNDP Office. Prepared the payroll and general salary vouchers and other documents required for disbursements. Certified journals, vouchers, bills, statement of accounts, budget estimates and other financial statements and records. Supervised an Administrative Officer in daily administrative activities for the project office, such as office management, scheduling of meetings and other miscellaneous tasks.

Education

Master of Arts - Development Studies

The University of Melbourne
Australia
01.2014

Bachelor of Agriculture - Agribusiness Management

Bogor Agricultural University
Bogor, Indonesia
01.2002

Skills

  • Team leadership
  • Project management
  • Financial oversight
  • Procurement and contract management
  • Risk management
  • Cross-cultural communication

Languages

English
Bahasa Indonesia (mother tongue)

Certification

  • Teams and Leadership in AusAID, Centre for Public Management, Bogor, September 2012
  • Comprehensive Monitoring and Evaluation, Clear Horizon, Melbourne, July 2011
  • International Negotiations and Representational Skills, AusAID Jakarta, September 2008
  • International Program for Development Evaluation Training, IPDET, Jakarta, January 2008

Timeline

Facility Operations Lead

Regional Trade for Development (RT4D)
10.2023 - Current

Deputy Director (Program Implementation)

Australia Indonesia Health Security Partnership (AIHSP)
11.2022 - 10.2023

Deputy Team Leader/Operations Manager

AIHSP
03.2020 - 10.2022

Team Leader

Advisory and Support Group (ASG) - Indonesia Australia Partnership on Food Security in the Red Meat and Cattle Sector
06.2016 - 02.2020

Deputy Team Leader/Operations Support and Compliance Manager

Australia’s Education Partnership with Indonesia – School Systems and Quality (SSQ)
01.2015 - 06.2016

Senior Program Manager – Education, Scholarships and Knowledge Sector Section

AusAID Indonesia
06.2010 - 01.2013

Program Manager – Education and Scholarships Section

AusAID Jakarta
06.2010 - 01.2013

Program Manager – Aceh Reconstruction Section

AusAID Indonesia
11.2005 - 09.2008

Finance Officer, National Capacity Self-Assessment Project

United Nations Development Program (UNDP) Indonesia
05.2004 - 10.2005

Master of Arts - Development Studies

The University of Melbourne

Bachelor of Agriculture - Agribusiness Management

Bogor Agricultural University
Muhamad Isradi Alireja