REGINA THEN
Virtual Assistant | Executive Assistant | Operations Support
Bogor
Summary
Experienced finance and accounting professional with over 20 years in Japanese and international corporate settings. Recently certified as a Virtual Assistant, seeking remote roles in administrative support and finance administration. Skilled in documentation management, scheduling, data entry, and payroll support, with strong proficiency in Google Workspace and Microsoft Office. Delivers high-quality results independently, demonstrating exceptional organizational capabilities.
Overview
2
2
Certifications
31
31
years of professional experience
Work History
Finance & Admin Manager
PT Quint Solar Indonesia
Jakarta
05.2022 - 08.2025
- Prepared comprehensive financial reports (P&L, Balance Sheet, Cash Flow (Forecast & Budget)) for management review on monthly, semi-annual, and annual basis
- Developed and implemented SOPs for financial and administrative processes, improving accountability and team efficiency
- Managed company-wide operations encompassing asset management, inventory tracking, cash advance settlements, and progress reporting to ensure operational continuity across departments
- Coordinated and reviewed contracts (employment, project, rental), ensuring compliance and accuracy while approving payroll for timely processing
- Coordinated and reviewed all contracts (employment, project, rental) and approved payroll
- Built and maintained relationships with banking partners and liaised with external tax consultants to facilitate audits and ensure compliance with financial regulations
Assistant Manager, Finance & Accounting
PT Iwatani Indonesia
Jakarta
04.2014 - 04.2021
- Provided direct operational support to the President Director — reviewed and verified all financial and tax reports before sign-off
- Managed general affairs: employee agreements, insurance, annual medical check-ups, expatriate working permit documentation, ensuring compliance and operational efficiency
- Prepared and submitted government compliance reports (OSS)
- Coordinated company vehicle rental and outsourced driver logistics, optimizing resource allocation and operational support
- Uploaded monthly reports to HQ accounting system and supported transfer pricing documentation and financial/tax audits, facilitating accurate financial reporting
- Coordinated company vehicle rental and outsourced driver logistics
Administration Manager
Penta Ocean Construction Co., Ltd.
Jakarta
06.2005 - 06.2013
- Functioned as the key administrative and operations point-of-contact for a Japanese construction company's Jakarta office
- Managed correspondence and filing for tax matters, legal documentation, expatriate housing, and office rental to ensure compliance and organization
- Monitored business licenses and expatriate working permits for employees and family members; applied for personal tax numbers to facilitate expatriate and joint operations compliance
- Coordinated with tax consultants and auditors for annual financial audits and tax audits (company and joint operations)
- Coordinated with tax consultants and auditors for annual financial and tax audits to ensure adherence to regulations and accuracy
Assistant Manager / Staff, Accounting & Finance
Iwatani Engineering International Corporation
Jakarta
02.1997 - 12.2004
- Coordinated meeting arrangements, business travel, and accommodation for senior management to ensure smooth operations
- Oversaw petty cash, bank transactions, payroll, and staff recruitment to maintain financial integrity and operational continuity
- Monitored business licenses and expatriate working permits while managing administrative correspondence to ensure compliance and facilitate processes
Accounting Staff
PT Dayaseskama Agung
Jakarta
09.1995 - 06.1996
Accounting Staff
PT Giko Tekindo Metal
Jakarta
04.1994 - 08.1995
Education
Diploma III - Accounting
Trisakti School of Management
Jakarta, Indonesia02-1995
Skills
Executive & Admin Support: Calendar and schedule management, meeting coordination, travel and accommodation arrangements, correspondence drafting, document preparation and filing
Operations Management: SOP development, cross-team coordination, deadline tracking, project progress monitoring, vendor and contract management
Financial Administration: Expense reporting, petty cash management, budget monitoring, payroll processing, invoice review, cash flow reporting
Talent Acquisition
Financial reporting
Digital Tools: Google Workspace (Docs, Sheets, Meet, Drive), Microsoft Office, Canva, Landing Page Builder (Tilda & WIX), ChatGPT, Claude AI
Financial Software
Languages: Indonesian (Native), English (Intermediate — reading, writing, correspondence)
Certification
Certified Virtual Assistant – SGB_VA (April 2026)
Timeline
Finance & Admin Manager
PT Quint Solar Indonesia
05.2022 - 08.2025
Assistant Manager, Finance & Accounting
PT Iwatani Indonesia
04.2014 - 04.2021
Administration Manager
Penta Ocean Construction Co., Ltd.
06.2005 - 06.2013
Assistant Manager / Staff, Accounting & Finance
Iwatani Engineering International Corporation
02.1997 - 12.2004
Accounting Staff
PT Dayaseskama Agung
09.1995 - 06.1996
Accounting Staff
PT Giko Tekindo Metal
04.1994 - 08.1995
Diploma III - Accounting
Trisakti School of Management
TRAINING & PROFESSIONAL DEVELOPMENT
- Certified Virtual Assistant Program – SGB_VA, 2026
- Business English Report Writing – Risanda Intensive English Course, Jakarta, 2009
- Tax Planning & Compliance – Lembaga Manajemen Formasi (multiple sessions, 2006–2015)
- Income Tax Art. 21 Implementation & Updates – ortax.org e-Training, 2020
- Tax Audit, Objection & Appeal Strategy – MUC Development Center, 2006