Resty Tri Annisa
Executive Secretary / General Affairs
Jakarta,JK
Summary
Highly motivated and confident individual with exceptional multitasking and organizational skills. Demonstrated ability to quickly learn and effectively utilize secretarial skills, along with a strong background in administrative office management. Extensive experience in office administration and facility management, showcasing excellent time management abilities. Thrives in both team environments and when working independently, consistently meeting strict deadlines even under pressure. Enthusiastic about learning and taking on new challenges.
Overview
14
14
years of professional experience
6
6
years of post-secondary education
2
2
Languages
Work History
Executive Secretary & GA
PT. Target Media Nusantara
Jakarta, Jakarta
07.2022 - Current
- Organized and updated schedules for executives (CEO & COO)
- Circulating & checking documents that need approval by CEO & COO
- Coordinated travel arrangements and bookings for executives.
- Assisting with formalities matters and processing visa when needed
- Guest Management (Liaise with internal and external parties for company's visitors from local and global)
- Prepare and maintain workplace facilities for all employees (meeting rooms, workplace, communal area)
- Manage the furniture and company properties are always in good condition, by doing regular check and maintenance (schedule for general cleaning, pest control)
- Supervise (checking and controlling) scope of work of office boy & drivers
- Organize Petty Cash; manage petty cash in accordance with company's regulation, prepare detail reporting of the usage of petty cash and submit it to Finance team
- Vendor Management; managing relationships and performance with external suppliers or service providers
- Responsible for providing general service to all work units in the company, both administratively and managing routine company services
- Support and Arrange for any company's project/ event that will be held under company
- Pantry & Office Supply; Providing and monitoring pantry & office supply (to ensure that all office supplies are sufficient for regular consumption)
- Handling GA support for Jakarta & Surabaya Warehouse
- Corporate Credit Card Handling ; Assist in managing supporting document to be submitted to finance department, monitor the limit usage.
Facility & Fleet Management Executive
Japan Tobacco International
02.2018 - 06.2021
- Responsible for providing general service to all work units in the company, both administratively and managing routine company services
- Travel Desk Responsible for travel management (liaise with the travel agent regarding company's travel policies, handle payment process, manage corporate rate with some airlines)
- Business Visa Handling Manage business visa handling for every JTI visitors (expatriate) and for JTI Indonesia employee who are doing overseas business travel / training
- Prepare and maintain workplace facilities for all employees (meeting rooms, workplace, workspace, communal area)
- Manage the furniture and company properties are always in good condition, by doing regular maintenance (schedule for general cleaning, pest control)
- Supervise and manage the selection process of outsourcing agency provider/ vendor refer to Procurement regulation
- Supervise (checking and controlling) scope of work of office boy/ girl, receptionist
- Manage working time schedule for Office boy/ girl on daily basis
- In coordination with Finance team to manage the payment process on invoice from vendors (related to GA)
- Organize Petty Cash; manage petty cash in accordance with company's regulation, prepare detail reporting of the usage of petty cash and submit it to Finance team
- Support domestic mobility (relocation) for some colleagues/employee who are transferred across area within Indonesia, especially on transportation and the accommodation
- Support and Arrange for any company's project/ event that will be held under JTI Indonesia.
- Report & Corporate Credit Card Handling Managing monthly report for corporate credit card
- Vendor Management & Invoice Processing Manage vendor (PR & PO Creation), process invoice payment related to facility management vendors / GA vendors
HR Admin Assistant
JTI (PT Japan Tobacco International Indonesia)
12.2016 - 01.2018
- Responsible for providing secretarial and administrative support to HR Director and also supporting administrative/ secretarial tasks for team (HR department)
- Manage Travel Logistics (Hotel, Transport, and Visa) for HR Director
- Circulating & checking documents that need approvals by HR Director
- Appropriate phone-calls screening and conduct conference call setup
- Communicate certain HR announcements to all employees in Indonesia
- Guest Management (Liaise with internal and external parties for HR's visitors from local and global)
- Participate or lead in certain HR-related projects as assigned by HR Director
- Arrange Departmental Meetings and other regular activities that involves HR Team
- Carry out translation work when required
Secretary for HR & IT Department
Eni Indonesia
07.2015 - 11.2016
Secretary for Exploration Department
BP Indonesia
11.2012 - 06.2015
Secretary for Drilling Department
BP Indonesia
07.2011 - 10.2012
Education
Diploma - Secretary
AKSEK-LPK Tarakanita/ STIKS Tarakanita
Jakarta, JK 01.2008 - 01.2011
Bachelor's Degree - Marketing Management
Binus University
Jakarta 01.2015 - 01.2018
Skills
- Communication & interpersonal skills
- Calendar Management
- Secretarial skills
- Event Management
- Meeting Coordination
- Travel Coordination
- English
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Attention to details
- Ability to meet tight deadlines
- Ability to prioritize workload
- Multitasking
- Good typing speed
- Vendor Management
Timeline
Executive Secretary & GA
PT. Target Media Nusantara
07.2022 - Current
Facility & Fleet Management Executive
Japan Tobacco International
02.2018 - 06.2021
HR Admin Assistant
JTI (PT Japan Tobacco International Indonesia)
12.2016 - 01.2018
Secretary for HR & IT Department
Eni Indonesia
07.2015 - 11.2016
Bachelor's Degree - Marketing Management
Binus University
01.2015 - 01.2018
Secretary for Exploration Department
BP Indonesia
11.2012 - 06.2015
Secretary for Drilling Department
BP Indonesia
07.2011 - 10.2012
Diploma - Secretary
AKSEK-LPK Tarakanita/ STIKS Tarakanita
01.2008 - 01.2011
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