Reyzka Alya Arjodi
Executive Secretary And General Affair
Depok
Summary
Four and half years of experience providing comprehensive support to senior executives and management leaders. Capable in multitasking, attention to detail, proactive problem-solving, and maintaining confidentiality with sensitive information. Strong interpersonal skills, with a commitment to fostering positive relationships.
Overview
5
5
years of professional experience
2
2
Certifications
Work History
Executive Secretary and General Affair
CITIC Seram Energy Limited
03.2023 - Current
- Travel Arrangements: Plan and coordinate travel itineraries for management, including booking flights, accommodations, transportation, and travel expenses.
- Document Management: Organize and maintain files (electronic and physical), ensure documents are easily accessible and properly archived.
- Meeting/Event Coordination: Arrange and coordinate meetings and events. Prepare agendas, budget management, take down MoM (if necessary), and follow up on other action items.
- Reporting: Prepare various reports, presentations, and spreadsheets as needed, conduct research and compile data for management.
- Office Management: Oversee and order office supplies inventory as needed, assist with office facilities and equipment maintenance, maintain a clean, organized, healthy, and efficient office environment.
- Vendor Management: Conduct vendor identification and selection by open tender, prepare and manage budget, contract negotiations, schedule meetings to review performance or any concerns, invoice and payment processing, ensure vendors comply with all the provisions contained in the agreed contract.
- Administrative Support: Assist in incoming and outgoing correspondences, manage bookings and appointments for management, handle reimbursement and expense reports for the management.
- Budget Management: Prepare budget report and forecasts for office-related expenses, monitor and manage office related budget, identify opportunities for cost savings.
- Project Assistance: Assist in special projects and initiatives as directed by management.
- Communication/Language Support: Assist in the translation of written correspondences and verbal interpretation as needed.
Secretary and Translator/Interpreter
PT Tokai Dharma Indonesia
08.2019 - 03.2023
- Travel Arrangements: Plan and coordinate travel itineraries for management, including booking flights, accommodations, transportation, travel expenses, and legal permissions such as passport, visas, etc.
- Document Management: Organize and maintain files (electronic and physical), ensure documents are easily accessible and properly archived.
- Meeting Coordination: Chair a meeting, take down MoM, and follow up updates if necessary.
- Reporting: Prepare various reports, presentations, and spreadsheets as needed, conduct research and compile data for management.
- Administrative Support: Organize and make sure President Director's schedule runs as planned, manage bookings and appointments for management, handle reimbursement, accompany President Director or other management leaders in meetings
- Project Assistance: Assist in special projects and initiatives as directed by management.
- Communication/Language Support: Parctipate in a conference call meeting as interpreter, carry out duties as field interpreter in the production workshop, translate production and non-production documents from English/Chinese into Bahasa Indonesia and vice versa.
Education
Bachelor of Arts - Chinese Studies
Universitas Indonesia
Jakarta 04.2001 -
Certification
IELTS Academic
Timeline
Executive Secretary and General Affair
CITIC Seram Energy Limited
03.2023 - Current
Secretary and Translator/Interpreter
PT Tokai Dharma Indonesia
08.2019 - 03.2023
Bachelor of Arts - Chinese Studies
Universitas Indonesia
04.2001 -
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