Gita Rini Soebeno

• Oversaw the CSSF project to ensure on-schedule progress with less than 5% variance from the project plan.
• Maintained 100% up-to-date financial budgeting and progress reporting for the project.
• Served as the primary liaison between the company and external stakeholders.
• Established a robust stakeholder engagement process, raising community support and awareness for climate-smart initiatives.

• Processed invoices for payment and maintained accurate records, consistently achieving a turnaround time of less than one week for both tasks.

• Completed Xero account reconciliations, ensuring fewer than ten unreconciled entries at any given time.

• Supported a broad range of administrative operations, achieving 100% on-time completion of all assigned duties.

• Coordinated internal communications and scheduling, maintaining an average response time of under 24 hours and zero missed appointments.

• Managed document filing and digital archiving with a 99% accuracy rate, consistently exceeding organizational standards.

• Identified, researched, and compiled a comprehensive list of over 100 potential registrars for the Women In Ocean Food Innovation Studio 2022 (WIOFIS2022), resulting in more than 100 confirmed registrations and achieving a 10% growth compared to the previous year.
• Oversaw all aspects of event logistics, including venue arrangements, scheduling, and resource management, leading to the seamless execution of two weeks of workshops and networking sessions.
• Implemented tailored communication strategies to engage registrants and stakeholders, achieving a 98% participant retention rate and receiving 100% positive feedback from attendees, mentors, and vendors based on post-event surveys.
• Coordinated vendor contracts and managed real-time issue resolution, maintaining a zero-incident record throughout the event duration.

• Provided dedicated executive assistance to the Chief Executive Officer, overseeing office management and day-to-day administrative functions to ensure smooth business operations.

• Led diverse HR responsibilities, including recruitment processes with a 95% offer acceptance rate, coordinated staff development programs, managed timely payroll for all personnel, and developed key standard operating procedures that improved onboarding efficiency by 20%.

• Maintained accurate and up-to-date financial records using Xero accounting software, processing monthly transactions and reconciling accounts with a 100% accuracy rate.

• Acted as the main point of contact for the organization’s information center, achieving a consistent 100% response rate by efficiently handling more than 100 monthly inquiries from internal and external stakeholders.

• Oversaw Customer Relationship Management (CRM) operations for shrimp farmers and lead generators, sustaining a robust, regularly updated database of over 2,000 contacts and facilitating outreach and retention efforts.

• Managed and optimized the sales pipeline for company products, tracking and nurturing relationships with more than 200 potential customers, which contributed to a 15% year-over-year increase in total qualified leads.

• Led comprehensive office administration processes, optimizing internal operations for a 20% increase in departmental efficiency.
• Maintained and updated monthly financial reports, enabling data-driven decisions and contributing to successful executive reviews; managed reporting for over IDR 500 million in annual financial flow.
• Oversaw end-to-end HR functions, including developing and implementing Standard Operating Procedures (SOPs), driving employee training programs that improved team productivity by 15%, and coordinating the recruitment and onboarding of more than 10 new hires annually.
• Provided key support to the marketing team by monitoring and reporting on social media metrics that increased audience engagement by 30%.
• Served as the primary business development contact, efficiently managing accounts and building relationships with both existing and prospective clients, resulting in consistently achieving a monthly billing of IDR 60 million and supporting strategic growth initiatives.

• Supported the President Director of GMS and the Operation Director for Asia Region at L&E in all aspects of executive and personal operations, ensuring seamless coordination and prioritizing tasks that impacted over 50 local employees.
• Compiled and analyzed weekly and monthly operational reports, scheduled and managed an average of 30+ meetings per month, coordinated executive calendars, and accurately documented meeting minutes for cross-functional teams.
• Served as HR administrator, overseeing the full-cycle recruitment process for more than 20 key roles annually, and facilitated employee relations initiatives, contributing to a 15% improvement in staff retention and engagement.

• Established strong relationships with local government entities, maintaining a database of over 20 key government contacts.

• Supported the Government Sales team with daily administrative tasks, contributing to streamlined operations and timely completion of initiatives.

• Served as the primary liaison between local government authorities and the Foundation, facilitating effective communication and partnership on community-based projects.

• Accurately calculated job costs and generated client quotes, achieving a 99% accuracy rate with minimal errors or miscalculations.
• Managed and promptly responded to 100% of incoming client inquiries, ensuring high standards of communication and customer satisfaction.
• Efficiently arranged pre-move surveys and maintained existing accounts, contributing to seamless client onboarding and ongoing retention.

• Monitored and compiled daily competitor updates, producing actionable insights for weekly strategy meetings—informing up to 5 cross-functional teams.
• Managed departmental finances and processed 30+ monthly invoices, ensuring 100% accuracy and on-time payments.
• Provided on-site support at over 10 corporate events annually and handled key administrative functions for event execution.
• Organized and filed branding and advertising materials, establishing a digital filing system that improved retrieval time by 40%.

• Delivered high-level administrative support to three Chief Officers, including complex calendar coordination, travel arrangements across 4 time zones, and scheduling internal and external staff training for 100+ employees.
• Served as the department’s main client liaison—responding to an average of 25 emails and calls per day—while also managing incoming and outgoing mail and document flow.
• Prepared detailed expense reports and financial spreadsheets, supporting Chief Officers with accurate recordkeeping and budget adherence.

• Drafted high-impact correspondence and created professional PowerPoint presentations, increasing executive efficiency and communication quality.
• Provided full-spectrum secretarial and reception services, ensuring excellent stakeholder and visitor experience.