Microsoft Office (Word)
Rizka Amalia
Executive Assistant
South Jakarta,DKI Jakarta
Summary
As an administrative professional in the tech industry and responsibilities involve providing crucial support. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning with effective communication and organization skills.
Overview
13
13
years of professional experience
8
8
years of post-secondary education
2
2
Languages
Work History
Executive Assistant
PT. Japfa Comfeed Indonesia
South Jakarta, DKI Jakarta
08.2024 - Current
- Managed calendars, scheduling meetings and appointments.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for my CEO
- Organized and coordinated conferences and monthly meetings.
- Organizing travel arrangements and coordinating accommodations for my CEO.
- Contributed to budget management by monitoring expenses and providing detailed reports regularly.
Executive Assistant
PT GoTo Gojek Tokopedia (GoTo Financial)
South Jakarta
01.2019 - Current
- Coordinating and managing executive's schedule, including appointments, meetings.
- Prioritizing and scheduling activities based on executive's priorities.
- Serving as primary point of contact between executive and internal/external stakeholders.
- Managing emails, phone calls, and other forms of communication.
- Organizing and preparing for Workshop & Townhall or Internal executive's event.
- Plan and organize travel arrangements, including flights, accommodation.
- Handle administrative tasks, such as managing meeting rooms, coordinating office equipment, and liaising with other departments.
- Organized and coordinated conferences and monthly meetings.
- Assist in planning, execution, and follow-up of projects as assigned by executive.
- Handle sensitive information and maintain high level of confidentiality.
Procurement Administrator
PT. Bukalapak.com
South Jakarta, DKI Jakarta
02.2016 - 12.2018
- Managing and organizing procurement-related documents, contracts, and records.
- Corresponding with F&B vendors to obtain quotes, negotiate terms, and gather necessary information.
- Assisting in creation and processing of purchase orders.
- Verifying and confirming order details, including quantities, prices, and delivery schedules.
- Coordinating with relevant departments to ensure stock availability.
- Assisting in preparation of documentation for audits.
- Collaborating with finance or accounting departments to invoicing.
- Tracked inventory shipments and prepared spreadsheets detailing item information
Receptionist
PT Trans Corp (Detik.com)
10.2013 - 02.2016
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Greeting and welcoming visitors, clients, and employees.
- Directing visitors to appropriate person or department.
- Managing reception area and ensuring it is tidy and presentable.
- Answering and forwarding incoming phone calls.
- Managing schedules and appointments for meeting rooms.
- Coordinating mail and deliveries.
- Monitoring and maintaining visitor access and sign-in processes.
- Resolving basic customer concerns or redirecting them to relevant department.
Secretary (Intern)
PT Akebono Brake Astra Indonesia
South Jakarta, DKI Jakarta
08.2011 - 12.2011
- Answering phone calls, taking notes.
- Managing calendars and scheduling appointments.
- Coordinating travel arrangements.
- Restocked office & snacks supplies and submitted purchase orders to maintain stock levels.
- Prepared mail and packages for shipment, pickup, and courier services to expedite delivery.
- Provided clerical support to BOD by copying, faxing, and filing documents
Education
Bachelors Degree - International Relation
Satya Negara Indonesia University
South Jakarta 01.2014 - 11.2018
High School Diploma -
SMKN 12
North Jakarta 01.2010 - 01.2013
Skills
Administrative Support
Invoice Processing
Customer Service
Meeting Planning
Executive Support
Expense reporting
Travel coordination
Expense reporting
Software
Microsoft Office (Excel)
Microsoft Office (Power Point)
Coupa
Concur
Timeline
Executive Assistant
PT. Japfa Comfeed Indonesia
08.2024 - Current
Executive Assistant
PT GoTo Gojek Tokopedia (GoTo Financial)
01.2019 - Current
Procurement Administrator
PT. Bukalapak.com
02.2016 - 12.2018
Bachelors Degree - International Relation
Satya Negara Indonesia University
01.2014 - 11.2018
Receptionist
PT Trans Corp (Detik.com)
10.2013 - 02.2016
Secretary (Intern)
PT Akebono Brake Astra Indonesia
08.2011 - 12.2011
High School Diploma -
SMKN 12
01.2010 - 01.2013
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