Hi, I’m
Ruri Alaika
Administration
Jakarta,JK
Summary
Bilingual Project Administrator with passion for talent development through team building. Comprehensive background include six years active experience managing efforts within deadline-driven environments. Diplomatic individual with strong leadership and decision-making skills. A highly organized and attention to detail of administrative professional with an impressive range of secretarial and office management skills applied across diverse sectors.
Overview
6
years of professional experience
Work History
PT. NUSA RAYA CIPTA TBK. (Sinarmas - IKK Project)
Project Administrator
9 2021 - Current
Job overview
- Provided administrative assistance; wrote and edited e-mails or formal letter, drafted memos, and prepared communications on management's behalf.
- Read and analyzed incoming documents; allocate project document references in accordance with project procedures, track, and record distribution.
- Collaborated in monitoring of invoicing to clients, and payments to suppliers.
- Responsible for document issue to external parties.
- Carried out all other administrative works that assigned by project manager or required by company in course of business.
- Joined project meetings to support management as needed and took minutes of meetings to distribute.
- Prepared daily report and weekly report project to submit to client
- Arranged final document handover in accordance with agreed project specific procedures and client requirements.
- Established and enforced safety regulations, procedures and standards for construction and extraction workers.
- Assisted in recruiting and hiring new construction and extraction workers.
- Efficiently managed incoming requests from top management by prioritizing tasks based on urgency and relevance.
- Prepared and submitted reports on job progress and safety conditions to upper management.
MITSUBISHI CORPORATION (Muara Karang Power Plant Project)
Project Administrator and Document Controller
2019.06 - 2021.08 (2 years & 2 months)
Job overview
- Made travel arrangements (i.e hotel or apartment, transportation, visa and work permit) for incoming expatriates staff and management.
- Provided administrative assistance; wrote and edited e-mails or formal letter, and drafted memos.
- Avoided construction delays by efficiently following through with site inspections.
- Read and analyzed incoming documents; allocate project document references in accordance with project procedures, track, and record distribution.
- Responsible for document issue to external parties.
- Performed office duties that include ordered supplies and managed records database.
- Reduced project completion times by effectively coordinating resources, schedules, and team members.
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Demonstrated a high level of initiative and creativity while tackling difficult tasks.
MITSUBISHI CORPORATION (Jawa 2 Power Plant Project)
Administrative Officer
2018.01 - 2019.05 (1 year & 4 months)
Job overview
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips for all expatriate in office.
- Assisted in the monitoring of financial progress, petty cash control, invoicing to clients, and payments to suppliers.
- Updated data entry and organized the filing system for site construction documents.
- Provided expatriate requirement and maintained task simultaneously as requested by other.
- Efficiently managed incoming requests from staff and management by prioritizing tasks based on urgency and relevance.
- Provided multifaceted services to professionals by managing mail, scheduling appointments, and other administrative tasks.
- Facilitated smooth office operations by managing supplies inventory and overseeing maintenance requests.
- Worked effectively in fast-paced environments.
- Paid attention to detail while completing assignments.
Education
STT Tekstil Bandung
from Textile Chemistry
2012.01 - 1 2016
University Overview
GPA: 3.01
Skills
Multitasking Abilities
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