Sari Rahmawati

Financial Reporting:

• Preparation of monthly, quarterly, and annual financial statements (P&L, Balance Sheet, Cash Flow). Ensure the accuracy, timeliness, and compliance with applicable accounting standards (e.g., PSAK/IFRS) and analytical of the financial performance and reporting to management by semester basis
• Maintaining and consolidation the cash flow by weekly basis vs budgeting from each Product Line or Division and analyze the variances. Ensure the payment on schedule and maintain the outcoming payment AP match with the revenue (cash in)
• Reviewed the P&L and planning of spending cost by project based per each Product Line or Division.

Accounts Payable, Receivable and Cost Control:

• Maintaining the incoming AR by weekly, AR Aging, Bad debt and potential disputed invoice - and coordination with every PLM to make all disputed solved before end of the month.
• Ensure all transactions of AP and AR - comply with contract and PO terms. Before Approved the payment
• Ensure the outstanding AP listing for priority vendors/principal should be paid on time and maintain the progress of instalment vendors
• Checked and Approved for the Employee Cash Advance balance deduction and crew bonuses. And submit to HC by monthly basis
• Monitor and review the job costing from Finance SPV to make all the costing record in proper way before closing period.

Tax & Compliance:

• Coordinate with tax consultants and auditors as needed; Responsible to the Government regarding tax reporting, ensure complying with the government rules monthly tax in timely manner
• Maintain up-to-date knowledge of applicable tax regulations and applied on this company

Audit & Internal Control:

• Planning, Mapping and controlling internal and external audit processes. implement and monitor our internal controls, particularly over high-risk areas
• Ensure SOX or other compliance standards if applicable

Cash Flow Management:

• Monitored and approved daily bank transactions in line with internal controls and financial policies
• Engaging with bank representatives and dealing with investors to support the company's business development, if needed

Payroll:

• Managed end-to-end payroll distribution for all employees, including staff, middle management, Board of Directors (BOD), and Board of Commissioners (BOC) — from payroll review and approval to ensuring timely and accurate disbursement.

My achievement:

• Successfully developed and implemented financial, procurement, and asset inventory regulations and policies to ensure compliance and operational efficiency within my first month of joining the company
• Reduced expenses and employee receivables (outstanding cash advance submissions since last year) by IDR 300 million in my second month of joining the company and maintained cash advance requests at an ideal amount and ensured timely submission of settlement reports.
• Reduced costs, particularly for utilities, rent, and improved the crew operation bonus calculation system to achieve savings and efficiency — from IDR 800 million per month down to IDR 300 million per month
• Invited and managed underperforming vendors through negotiation and by revising payment terms, with a commitment to organizing payments efficiently and effectively, resulting in cost savings for the company

Administration Task:

• Monitor and review every time there is a new contract and also if there is a contract addendum for time extension or additional value, before being reviewed by the legal department at the regional office.

Operation, Logistic, Procurement and Inventory Task:

• Maintained and prepare Cash Advance Request Form for MDT operation car and MDT petty cash office by monthly and prepare the settlement expense in our system (Concur).
• Maintained and consolidating all the Cash Advance balance of all MDT employee and follow-up regularly biweekly to every perspective employee regarding the CA balance (unpaid) and force them to be settled immediately to internal system (Concur) and submit the final report to Finance Manager.
• Monitor our internal purchase order of spare-part request to our Manufacture (Cedar Park Texas) and ensure all the process in place with monitor the shipment from DHL and Pentagon/Crane US until shipment to their local team (in Indonesia) and coordination with our warehouse man once parts arrived.
• Monitor and maintained the consumables control list for Request Form and ensure the orders on time and if goods are delayed or orders have been re-scheduled, then need to coordination with operation team to estimate usage on the customer’s side to avoid late delivery. Once the orders have been arrived in warehouse. Inform the material man for do the GR process.
• Supervise and ensure work for inventory task, such as: performing inventory inspections and reordering supplies and stock as necessary, monitor inventory stock 100% accurate by end year, inspecting stock and reporting any faulty items or inconsistencies immediately and updating and maintaining records of all orders, payments, and received stock.

Finance Task:

• Assist and lead for the Audit processing - Internal and external auditor. Coordination with MDT team local for compile all the data and submit to requester.
• Assist and lead for the Revenue Quarterly Report. Prepare the sampling of invoices including with the completely of supporting documents, PO/contract, etc and submit to Finance.
• Review and approve for the HSE report (HSE score card, utilization report, Vehicle accident summary and Incident accident report) by monthly basis and submit to Regional HSE Manager in Singapore.
• Review and prepare final report of Meals & Transport allowance, Time Sheet/Rig bonus for MDT engineers by monthly basis and submit to MDT Country Manager and HR Dept for further process.
• Produce MDT invoices to external customer for Private Company and generate from rental system (TAT) and JDE (rental and saleable item), generate the Faktur Pajak and ensure the charges are accurately charge and allocated and preparing the Credit Note for our disputed invoices.
• After produce the invoice, need to continue process register our invoice to the customer invoice portal system and make sure for the submission done, complete until monitor the payment schedule.
• Maintained and arranging to set a meeting with customer and make the conclusion of the disputed and take care for the revision invoice until resubmit to customers.
• Lead and coordination meeting for discussed about the revenue total amount vs sales forecast by biweekly basis with Country Manager, Sales Manager and Operation Spv.
• Prepare and compile all the supp doc for Accrual (unbilled) process and submit to finance every end of the month.
• Review for the final revenue and backup monitor for RRT cost analysis every closing time, submit and confirm to Finance Manager.
• Monitor and review all the cost record (PO and Non PO, Opex, Travel and Entertainment) with compare on monitor list excel and do the analyst by monthly basis and report to Country Manager.
• Lead and coordination meeting by weekly basis for discussed and update the unbilled status, DSO, lapse-day, operation running status / problem status - to avoid late submission of invoices and follow up on document delays due to operational issues.
• Maintained regular email and telephone contact with customers to appropriately manage overdue account payments for AR balance in both of legal entity (PT NOV and PT NOS). Once get the details of payment, instruct to Finance for cleanup the balance.
• Chasing on the outstanding of withholding tax in every customer. Consolidate in one report and inform to Finance Team for cleanup the balance.
• Prepare the status of unbilled and forecast revenue to Regional Finance Analyst every 22nd of the month.
• Prepare the Global AR report, with put all the commentary for both of Legal Entity (PT NOV and PT NOS) by weekly basis and submit to Corporate and Operational Director of MDT in Singapore.
• For the update report of Global AR Report on above point. I presented to the corporate team and MDT operational director for explain the progress and inform the issues with the solution for the disputed invoices especially for invoice aged over 90days.

Administration Task:

• Prepare and monitoring administration task of MDT crew change of all projects (Pertamina and Non Pertamina) such as arranging the flight ticket, Hotel and Cash Advance Request Form of our crew before going to the location side.
• Monitoring of MDT driver schedule for all operational activities, including logistics delivery of our tools, crew change and also for invoice submission.
• Maintained the regular email and information for the new customers and register on internal system (Trading Partner Hub Request Portal) and update to our Management once registered and on board in JDE.
• Maintained and arranging the medical checkup for MDT employee before job at the location, renewal etc.
• Monitor and review every time there is a new contract and also if there is a contract addendum for time extension or additional value, before being reviewed by the legal department at the regional office.

Operation, Sales, Logistic and Procurement Task:

• Maintained and prepare Cash Advance Request Form for MDT operation car and MDT petty cash office by monthly and prepare the settlement expense in our system (Concur).
• Maintained and consolidating all the Cash Advance balance of all MDT employee and follow-up regularly biweekly to every perspective employee regarding the CA balance (unpaid) and force them to be settled immediately to internal system (Concur) and submit the final report to Finance Manager.
• Assist, provide and support as tender administration for MDT tender process until submission to the customer office.
• Backup for the quotation process in the internal system (JDE) and submit to customers.
• Controlling and monitor, our purchase order of spare-part to our Manufacture (Cedar Park Texas), follow-up for the pickup schedule of shipping parts from Manufacture with dealing to logistic team US and collaborate with our internal logistic local team in Indonesia (such as via DHL or Pentagon/Crane). Once get the schedule and communicate with local team until check the importation taxation and make sure the supporting documents for the import process are prepared to ensure that the ordered of goods arrive on time at our warehouse with collaborate and coordination with our warehouse man.
• Compiling the consumables request from FST or Operation Service Supervisor and prepare Consumables Request Form for buy the parts from 3rd party local vendors, consumables item for office and workshop – until submit to Procurement Team with input the information of target time arrived and controlling the cost center code.
• Coordinate with Procurement Team and follow up on material request forms. If goods are delayed or orders have been re-scheduled, then need to coordination with operation team to estimate usage on the customer’s side to avoid late delivery.
• Monitor until the request of parts has been arrived in warehouse. Inform the material man for do the GR process.

Finance Task:

• Assist and lead for the Audit processing - Internal and external auditor. Coordination with MDT team local for compile all the data and submit to requester.
• Assist and lead for the Revenue Quarterly Report. Prepare the sampling of invoices including with the completely of supporting documents, PO/contract, etc and submit to Finance.
• Review and approve for the HSE report (HSE score card, utilization report, Vehicle accident summary and Incident accident report) by monthly basis and submit to Regional HSE Manager in Singapore.
• Review and prepare final report of Meals & Transport allowance, Time Sheet/Rig bonus for MDT engineers by monthly basis and submit to MDT Country Manager and HR Dept for further process.
• Review and checking all the timesheet and supporting documents with price in the contract or PO before produce the invoice, chasing on the outstanding PO/WAN/SAF (pre-approval form before invoice released) directly to our customers.
• Produce MDT invoices to external customer for Private Company and generate from rental system (TAT) and JDE (rental, service, saleable item), generate the Faktur Pajak and ensure the charges are accurately charge and allocated and preparing the Credit Note for our disputed invoices.
• After produce the invoice, need to continue process register our invoice to the customer invoice portal system and make sure for the submission done, complete until monitor the payment schedule.
• Maintained and arranging to set a meeting with customer and make the conclusion of the disputed and take care for the revision invoice until resubmit to customers.
• Lead and coordination meeting for discussed about the revenue total amount vs sales forecast by biweekly basis with Country Manager, Sales Manager and Operation Spv.
• Prepare and compile all the supp doc for Accrual (unbilled) process and submit to finance every end of the month.
• Review for the final revenue and backup monitor for RRT cost analysis every closing time, submit and confirm to Finance Manager.
• Maintained regular email and telephone contact with customers to appropriately manage overdue account payments for AR balance in both of legal entity (PT NOV and PT NOS). Once get the details of payment, instruct to Finance for cleanup the balance.
• Chasing on the outstanding of withholding tax in every customer. Consolidate in one report and inform to Finance Team for cleanup the balance.
• Prepare the Global AR report, with put all the commentary for both of Legal Entity (PT NOV and PT NOS) by weekly basis and submit to Corporate and Operational Director of MDT in Singapore.
• For the update report of Global AR Report on above point. I presented to the corporate team and MDT operational director for explain the progress and inform the issues with the solution for the disputed invoices especially for invoice aged over 90days.

• Produce billing (invoice) to external client, intercompany billing and ensure the time entries and cost disbursement are accurately charge and allocated and preparing the Credit Note for our disputed invoices.
• Coordination with Working Capital Controller worldwide in parallel office (Singapore, Shanghai, Paris etc) for ensure the billing and payment progress in every matter (project) by biweekly.
• Responsible to manage state owned enterprises (BUMN) client matter ex. PLN, Garuda Indonesia and PERTAMINA. Maintain the WIP (Work in Progress) Lawyer Fee's (time entries), ensure we billed timely and prepare the final report of invoices + cost by project basis, manage the disputed invoices until Paid.
• Working capital controller as advisor to all JK partners and Fee Earners and provide information of the PPP report (Profit Per Point) or best margin in pricing process, discount of Legal Services and etc.
• Maintained regular email and telephone contact with customers to appropriately manage overdue account payments.
• Collaborated effectively with every JK Partners, to ensure outstanding debts were paid within agreed timelines and immediately highlight for any A/R dispute, provide status of A/R with aging over 90 days, identify problematic A/R to the Partners related to Business function (corporate and banking) by weekly basis.
• Negotiated re-payment plans by identifying cause of delinquent payments to assist recovery of debt, meeting realistic time frames.
• Provide Monthly Billing & Collection Target to Asia Pacific Working Capital Manager and CFO ASEAN
• Provide collection reports that contains AR Aging, AR dispute and Bad debt report to Asia Pacific Working Capital Manager
• Maintaining the actual cash receipt in daily basis and provide the weekly report to the Partners.
• Prepare the LLD (Lalu Lintas Devisa) report to our main bank of PL Ginting & Reksodiputro for all foreign incoming payment.
• Consolidating Corporate Income Tax Report of prepaid corporate income tax (art. 23) by end of financial year and consolidate the E-VAT database from our external tax consultant by weekly basis.
• Prevent tax penalties due to revised invoices from PL Ginting & Reksodiputro by issuing Cancellation Notes and signed by client and maintain consolidation report of Cancellation Notes by monthly basis and submit to external tax consultant.

• Maintained regular email and telephone contact with customers to appropriately manage overdue account payments.
• Develop processes and procedures for evaluating the credit control policy. ex. devised terms of credit for new clients to manage timely payments and avoid defaults.
• Immediately highlight for any AR dispute, provide status of AR with aging over than 90 days, identify problematic AR to the Partners related to Business function (corporate and banking)
• Provide collection reports that contains AR Aging, AR dispute and Bad debt report to Financial Controller by monthly basis.
• Provide Monthly Target Collection to Finance Controller by monthly basis.
• Maintaining the actual cash receipt in monthly basis and provide the weekly report to the Partners.
• Collecting and prepare the CITR report of prepaid corporate income tax (art. 23) by end of financial year.
• Maintaining the E-VAT database from our external tax consultant by monthly basis
• Assist the billing function and ensure the time entries and cost disbursement are accurately charge and allocated, preparing the Credit Note for our disputed invoices and provide the PPP report (Profit Per Point) to the Partners and Fee Earners.
• Responsible to manage state owned enterprises (BUMN) client matter ex. PLN, Garuda Indonesia and PERTAMINA. Maintain the WIP (Work in Progress) Lawyer Fee's (time entries) and ensure we billed timely and prepare the final report of invoices + cost by project basis
• Coordination with revenue controller in parallel office (Singapore, Shanghai,Paris etc) for ensure the payment progress in every matter by Bi-weekly
• Prepare the LLD (Lalu Lintas Devisa) report to our main bank of PL Ginting & Reksodiputro for all foreign incoming payment.

• Work closely with Invoicing Department, Sales Department and Business Unit to ensure business decision for current or potential customer are made to maximize sales and collections, minimize bad debt and uncollectible A/R.
• Identify problem accounts, such as the un-billed report and disputed invoices. Continue to provide regular updates to Management, Sales Department and Business Unit to reduce defaults and loss of funds.
• Immediately highlight for any A/R dispute to the management and related Business Unit.
• Collaboration with Commercial and Tender Teams to provide and analyze data on the new customers or existing customers to establish limit of credit, collection on past due accounts and establishment of payment term referring to the credit policy that will be specified in the contract agreement. And update all the information in Sales Force System.
• Develop processes and procedures for evaluating customer financials and setting and changing credit lines/limits, as well as credit holds; implement clients as necessary to major delinquent account as approved.
• Check for credit viability on requests for extended terms and evaluate various adjustments or exception documents.
• Generates cash collection from customer in an effective, timely, and relationship-oriented manner.
• Provide monthly target collection, maintain, and comment progress of account disputed in Get-Paid System, Bad Debt Report, Bad Debt recovery and outstanding penalties in A/R account.
• Balance Sheet review for A/R account. Provide status of A/R with aging over than 90 days, identify problematic A/R and status of A/R under Cash in Advance term of payment by monthly basis.
• Provide tax slips collection report (VAT slips and WHT slips collection) by weekly basis.

• End to end billing process for Baker Hughes Drilling Fluid, to ensure that all invoices are following the Company Policies
• Collaborated with clients, finance teams and other team members on allocating resources to achieve project needs.
• Prepare and perform analysis for some weekly report such as Billing Report & Collection Report and also monthly report such as Billing Report & Collection Report, Bad Debt Reserved, Days Sales Outstanding Report, lapse Day Report and Closing Report (accrual and etc).
• Team Lead for Pressure Pumping Product Line (ex BJ Services) billing and maintain accrual of PHE WMO and ONWJ invoices, until invoice released 100% in next month.
• Coordination with operation team (Drilling Fluid & Pressure Pumping) for getting the Service Ticket and produce the invoice in the same month.
• Geo Market collection coordinator for biggest customer in Indonesia Region (ex. Pertamina EP, PHE WMO, PHE ONWJ and BP) which is the majority customers contributing 50% from all Geo Market Aging Trial Balance) and responsible in resolving any problem related with all Product Line invoice (Baker Hughes) and Pressure Pumping Product Line (ex BJ Services).
• Prepare Collection Forecast for Geo Market with total value Account Receivable around 35Mio/ month with total +/- 30 customers. And from collection forecast mostly 100% collectable.
• Responsible for maintaining Account Receivable and collect the payment within 30days, reducing DSO (Day Sales Outstanding) until below 78days from 120days and maintaining lapse day below 29days in Indonesia Region.

• End to end billing process, to ensure that all invoices are following the Company Policies
• Verified and ensure re field service tickets are comply with Contract and Company Policies
• Maintain lapse days between service rendered date until invoice submission date.
• Responsible in resolving any problem related with customer's invoice.
• Ensure revenue and cost will be recorded properly and reported profit margin for management report in high accuracy.
• Coordinate with related parties to maintain Days Sales Outstanding and Bad Debt allowance at minimum level.
• Prepare and perform analysis for some weekly report (Billing Report & Collection Report) and also monthly report (Billing Report, Collection Report, Bad Debt Reserved, Sales Accrual Report, Days Sales Outstanding Report, lapse Day Report and Account Receivables Report)
• Prepare Quarterly Forecast for Bad Debt Reserved, Billing & Collection
• Responsible for the collection of unpaid invoices for the 5 largest customers in Indonesia Region (within 30 days)

• Major assignments of AP Accountant:
• Processing all expenses reports, Payment Request and Cash Advance after being reviewed and signed by Management Accountant and Controller for PT. Schlumberger Geophysics Nusantara and PT. Dowell Anadrill Schlumberger
• Processing supplier invoice with PO for PT. Dowell Anadrill Schlumberger
• Reconciliation Cash Advance for personal deduction
• Processing PIB (Pajak Import Barang) payment for PT. Dowell Anadrill Schlumberger after reviewed and approved by Management Accountant and KAL Finance Controller
• Petty Cash custodian for Mangar Base (Schlumberger – Balikpapan Location), prepare Petty Cash Log and processing the payment after reviewed and approved by A/P Manager and Controller
• Major assignments of A/R Accountant:
• Maintaining Kalimantan Invoice preparation for Wellservices Job.
• Ensure that all Wellservices invoices, tax invoices, and credit notes are accurate and submitted to the customers on a timely basis.
• Responsible to providing the overdue analysis by monthly basis.
• Ensure timely and accurate for preparing the intercompany billing.
• Responsible for preparing month end revenue report and Account Receivable Report
• Support Tax Department related with Value Added Tax invoice per each customer at East Kalimantan operation area.

• Support Tax Department to Collect SSP and Withholding Tax from all customers from East Kalimantan operation area.
• Prepare Corporate Income Tax Report of prepaid corporate income tax (art. 23) by end of financial year and consolidate, prepare the VAT report by monthly basis.