Shivana Thakashima

Accounting Financial Reporting and Analysis:

• Maintained chart of accounts, ensuring proper classification of all transactions for easy tracking of revenue and expenses.
• Maintained integrity of general ledger and chart of accounts
• Compiled general ledger entries on short schedule with 100% accuracy
• Record the general ledger entries properly and reconcile Check and verify all the documents of expense claim reimbursement and initiate payment Conduct regular stock count with warehouse team Supervise and ensure all transactions are properly recorded based on applied accounting standards in all mills(2) and all depo (5) Check all the product costing and expired stock in all the depos every month and propose the stock provision required
• Reduced discrepancies in financial statements by proactively identifying and resolving unbalanced accounts
• Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry
• Provided journal entries and performed accounting on accrual basis.
• Managed fixed asset accounting, including capitalization, depreciation schedules, and disposals for accurate reporting of assets'' value
• Simplified account reconciliation process, leading to reduced errors and increased efficiency in financial reporting
• Enhanced financial accuracy by diligently reviewing and reconciling general ledger accounts on a monthly basis
• Complete month end process on accurate and timely manner Balance sheet reconciliation (GRIR monitoring and clean up, Bonus/THR/Pension/Other Provision, Prof Fee Provision, Other Asset/Other Liabilities, Prepayment monitoring, Taxation balance) Prepare the accrual statement for all accrual recorded and ensure the supporting data is aligned with the data in the ERP system
• Ensured compliance with GAAP, implementing accurate accounting policies and procedures
• Completing monthly, quarterly and annual reporting for management while adhering to required deadlines.
• Collected and reported monthly expense variances and explanations
• Prepared comprehensive variance analysis reports comparing actuals against budgeted figures for senior management''s review during monthly meetings
• Providing the relevant document and or information such as Balance Sheet Schedule, Profit and Loss Analysis, General Ledger details, Nature of the transaction, Nature of adjustment, etc Monitor and analyze financial data to identify areas for cost reduction and revenue growth Prepare reconciliation for monthly tax compliance calculation and returns (Tax Article 21 non employee and employee to pay, Tax Article 22, 23, 25, 26 (if any), Tax Article 4(2), VAT, and the Notification of Imported Goods (PIB) Support annual financial statement audits by compiling the required audit schedules and provide a reconciled statement Provide valuable insights to support decision-making processes
• Cooperated with senior leaders to create operating budgets and initiate financial planning
• Improved internal controls with detailed analysis and documentation of complex accounting transactions
• Assist the internal control team from the group Ensure policies to comply with legislation and established best practice
• Stayed abreast of latest industry regulations and trends impacting general ledger activities
• Diminished outstanding debts by analyzing accounts for issues
• Developed financial models to assess and analyze financial performance of the company
• Any other ad-hoc assignment in Finance & Accounting

Collaboration and Communication:

• Implemented innovative accounting software solutions, increasing productivity within the department
• Implement new financial systems and software to streamline and improve the company's accounting processes
• Streamlined month-end closing processes for increased efficiency and timely reporting of financial results
• Assist the Mill Controller to liaise with the manufacturing team to accurately calculate product costs and identify cost saving opportunities
• Developed clear communication lines with Accounts Payable and Accounts Receivable departments to resolve any discrepancies swiftly
• Continually analyzed processes for potential improvements while maintaining high standards for data integrity
• Assist in the forecasting and budgeting process by providing actual data and analysis
• Cultivated a positive work environment by encouraging collaboration, open communication, and professional growth among team members
• Collaborate with all departments to provide financial insights and support decision-making processes
• Collaborated with cross-functional teams to develop company-wide budgeting processes for better financial planning
• Collaborate with IT system team to Solve ad-hoc requests and issues Develop and maintain relationships with external stakeholders, such as auditors (internal, external) and tax authorities
• Trained new employees on accounting principles and company procedures
• Train and mentor accounting staff to ensure they have the necessary skills and knowledge to perform their roles effectively
• Contacted customers to immediately find resolutions for escalated issues

Audit Preparation:

• Participate the annual audit process, liaise with external and internal auditors, ensuring smooth execution and minimal audit findings related to the general ledger Assist in supporting annual financial audit and any ad-hoc assignment as required Conduct regular audits to identify and resolve any discrepancies or issues in financial records
• Prepared working papers, reports and supporting documentation for audit findings
• Partnered with auditors to track errors and add contributions to maintain accuracy

Tax Compliance:

• Calculate, Prepare, Process Payment and Report all the Company taxes
• Used accounting software to issue tax returns and prepare consolidated reports
• Sending the withholding slip to the suppliers Collect the complete withholding tax certificate from customer

• Improved interdepartmental communication by providing clear explanations of complex accounting concepts to non-financial staff members.
• Ensured timely completion of balance sheet reconciliations, leading to improved financial statement reliability.
• Contributed to a streamlined year-end closing process by diligently reviewing account balances for accuracy throughout the year.
• Prepared detailed variance analyses to facilitate management decision-making based on actual.
• Prepare Financial Report for Management
• Maintain and update accounting records (AR include Collection,AP) and files. Collecting cost information and maintaining an expenses database
• Examine tax policies and handle tax payments and returns (CIT & WHT). Analyze transactions with internal an external stakeholders
• Conduct month‑end and year‑end closures
• Prepare documents for audits
• Report to Mill Controller & Regional Financial Controller to improve financial processes

• Collect data from each dept, review reasonableness of the budget, and consolidate the budget into a corporate budget
• Control and analyse actual vs. budget
• Coordinate and confirm overbudget costs with relevant departments
• Prepare budget analysis report. Ensure costing is in accordance with the post cost and in accordance with the budget allocation
• Successfully managed multiple projects simultaneously, maintaining a high level of attention to detail while ensuring each stayed on time and within budget