Utami Putri
Personal Assistant
Tangerang Selatan
Summary
Dedicated professional secretary with over 18 years of experience in managing daily administrative support tasks and operations across diverse industries. Recognized for exceptional organizational skills and a commitment to delivering high-quality results, consistently exceeding expectations. A quick learner thriving in dynamic environments, providing outstanding customer service while adapting to evolving challenges. Proven ability to streamline processes and enhance operational efficiency, contributing to overall team success.
Overview
18
18
years of professional experience
Work History
Secretary for BOD
PT. Servo Lintas Raya – member of TITAN GROUP
01.2024 - Current
- Collect and reporting weekly, monthly expenses of BOD
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Scheduled appointments and conducted follow-up calls to clients.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Co-ordinate and maintain supply of corporate gifts and promotional items
- Maintained daily report documents, memos and invoices.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Coordinated travel arrangements for senior staff, ensuring smooth business trips with minimal disruptions.
- Organized travel arrangements for executive team, ensuring smooth logistics for multiple international trips.
- Supported project management activities, contributing to timely completion of key initiatives.
Secretary for BOD
PT. Nusantara Terminal Terpadu – member of TITAN GROUP
06.2022 - 12.2023
- Prepare all the administrations documents
- Attend to telephone, fax, email for anything related to Director
- Collect and reporting weekly, monthly expenses of BOD
- Maintain filling system (manual and electronic)
- Co-ordinate and maintain supply of corporate gifts and promotional items
- Managing all travels documents required for All Commercial Team, Commercial Director Spouse & family and all the visitor from abroad
- Positions
- Responsibilities
Personal Assistant for Director
PT. Rapid Infrastruktur Indonesia
03.2022 - 06.2022
- Prepare all the administrations documents
- Attend to telephone, fax, email for anything related to Director
- Attend Morning Briefing then make a Minutes of Sales Briefing
- Attend to all department mail and maintain a correspondence database
- Maintain filling system (manual and electronic)
- Co-ordinate and maintain supply of corporate gifts and promotional items
- Assist with the preparation of new products and services
- Managing all travels documents required for All Commercial Team, Commercial Director Spouse & family and all the visitor from abroad
- Positions
- Responsibilities
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
- Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
Executive Secretary for Commercial Director
PT. Hero Supermarket TBK
08.2013 - 12.2021
- Prepare all the administrations documents
- Attend to telephone, fax, email for anything related to Director
- Attend Morning Briefing then make a Minutes of Sales Briefing
- Attend to all department mail and maintain a correspondence database
- Maintain filling system (manual and electronic)
- Co-ordinate and maintain supply of corporate gifts and promotional items
- Assist with the preparation of new products and services
- Managing all travels documents required for All Commercial Team, Commercial Director Spouse & family and all the visitor from abroad
- Positions
- Responsibilities
Assistant to Director
PT. Citra Tripraksara
07.2007 - 04.2013
- Prepare all the administrations documents
- Attend to telephone, fax, email for anything related to Director
- Attend Morning Briefing then make a Minutes of Sales Briefing
- Attend to all department mail and maintain a correspondence database
- Maintain filling system (manual and electronic)
- Prepare stock of printed material for Sales Kits & Warehouse stocks
- Co-ordinate and maintain supply of corporate gifts and promotional items
- Assist with the preparation of new products and services
- Prepare, attend and handle all the documents for import
- Prepare, attend and handle all the documents for monthly or yearly tax report
- Positions
- Responsibilities
Education
Master of Communication - Public Relations
PGP The London School of Public Relations Jakarta
01.2010
Bachelor of Communication - Corporate Communication
STIKOM London School of Public Relations Jakarta
01.2008
High School -
SMU 8 Pekanbaru
01.2004
High School - undefined
SMU 2 Cilegon
01.2003
Skills
Computer skills: Microsoft Office
Driving Skills: I am a licensed driver
Languages spoken: Indonesia & English
Appointment scheduling, Office administration, Calendar management, Meeting coordination, Verbal and written communication
Interests
Traveling, Swimming, Shopping
Special Trainings
- Internship Program in Sinergindo Media as a Public Relations Officer
- LSPR Career Guidance Seminar held by STIKOM LSPR on November 2007
- The PR Forum Seminar entitled “Public Relation 2.0” held by STIKOM LSPR Post Graduate Programme on February 2009
- Presentation Skills Training for Thesis Defense Seminar held by STIKOM LSPR on June 2008
- Strength Deployment Inventory (SDI) on July 2016
- Executive Image and Branding on August 206
- Communication Skill and Assessment Training on July 2016
Additional Information
- My vision in life as a professional:
- “To be an inspiring personality in the world of public relations in Indonesia and Asia in the next 10 years.”
- My immediate goal in life:
- “Join a dynamic company involved in the activities and be an asset there.”
- My strengths:
- Serious; consider a job as an important thing that must be accomplished with high dedication, responsible, hard worker, risk-taker; eager to learn new things and consider difficulties as a challenges that can help me change into a better person; proactive that leads me to readily think of a solution whenever I am faced with a problem; comfortable with people and like to make friends.
Timeline
Secretary for BOD
PT. Servo Lintas Raya – member of TITAN GROUP
01.2024 - Current
Secretary for BOD
PT. Nusantara Terminal Terpadu – member of TITAN GROUP
06.2022 - 12.2023
Personal Assistant for Director
PT. Rapid Infrastruktur Indonesia
03.2022 - 06.2022
Executive Secretary for Commercial Director
PT. Hero Supermarket TBK
08.2013 - 12.2021
Assistant to Director
PT. Citra Tripraksara
07.2007 - 04.2013
Bachelor of Communication - Corporate Communication
STIKOM London School of Public Relations Jakarta
High School - undefined
SMU 2 Cilegon
High School -
SMU 8 Pekanbaru
Master of Communication - Public Relations
PGP The London School of Public Relations Jakarta