Vanessa Wulan Edmassanti

CFO Support & Financial Operations

• Responsible for supporting the CFO in managing financial documentation related to invoicing and ensuring all disbursements are processed in line with agreed payment terms and internal financial policies.
• Tasks include invoice verification, data entry, vendor reconciliation, and ensuring timely payments aligned with company policies.
• Assisting the CFO with various ad-hoc tasks, reporting, and projects as needed.
• Assist with monthly, quarterly, and year-end financial closings by preparing accruals, journal entries, and reconciliations.
• Perform end-to-end invoice processing, including verification of supporting documents, approvals, coding, and data entry into the accounting system.
• Collaborate with procurement and operational teams to ensure accurate capture of commitments and expenditures.
• Support internal and external audit requirements by providing documentation, reports, and clarifications as needed.
• Prepare regular reports and dashboards for the CFO and management, including cash flow forecasts, payment summaries, and vendor performance reports.
• Assist in the preparation and filing of tax returns, including VAT, corporate income tax, and withholding tax, Tax exemption with the DGT Form
• Ensure compliance with local tax regulations and maintain proper documentation for audits and regulatory reviews.
• Monitor tax deadlines and ensure timely submission of all required tax filings and payments

Payroll & Expatriate Compensation

• Calculate and process payroll for expatriate staff, including fixed salary, allowances (e.g. housing, transport), and benefits-in-kind (e.g. school fees).
• Ensure compliance with host country tax regulations and prepare gross-up tax calculations where applicable.
• Monitor foreign exchange implications and apply proper accounting treatment
• Regularly communicate with K-water HQ Korea for financial reporting and clarification on expatriate compensation matters.
• Prepare consolidated financial data and required reports in line with HQ's reporting format and deadlines.
• Coordinate on intercompany transactions, expat compensation cost allocations, and budget planning as required.

Accounting Services Tax Compliance Corporate Secretarial Support Client Liaison & Internal Coordination

• Maintain accurate and up-to-date client accounting records using accounting software.
• Prepare monthly, quarterly, and annual financial statements in compliance with local standards and IFRS (if applicable).
• Handle account reconciliations, journal entries, and ledger maintenance.
• Support audit preparation and respond to auditor queries.
• Prepare and file monthly and annual tax returns, including VAT, Withholding Tax (WHT), and Corporate Income Tax.
• Perform tax calculations, reconciliations, and payment processing.
• Assist in tax review and support client advisory on tax planning and structuring.
• Keep updated on the latest tax regulations and communicate changes to clients when relevant.
• Assist in preparing and filing corporate documents, including company registrations, changes to directors/shareholders, and annual reports.
• Maintain statutory registers and ensure compliance with local company law and governance requirements.
• Organize and record minutes of board and shareholder meetings.
• Liaise with regulatory authorities (e.g., Ministry of Law, Investment Coordinating Board) as needed.
• Communicate directly with clients to collect necessary documentation and explain accounting/tax/secretarial matters.
• Coordinate with internal teams (audit, payroll, legal) to deliver comprehensive service.
• Ensure timely delivery of all services in line with engagement timelines.

Tax Compliance

• Prepare and file timely and accurate tax returns, including:
  Value Added Tax (VAT/PPN)
  Withholding Taxes (e.g., PPh 21, 22, 23, 4(2))
  Corporate Income Tax (CIT / PPh 25 & 29)
• Ensure compliance with current tax regulations and maintain complete supporting documentation.
• Monitor and reconcile monthly tax payments and over/underpayments.

Tax Compliance

• Prepare and file timely and accurate tax returns, including:
  Value Added Tax (VAT/PPN)
  Withholding Taxes (e.g., PPh 21, 22, 23, 4(2))
  Corporate Income Tax (CIT / PPh 25 & 29)
• Ensure compliance with current tax regulations and maintain complete supporting documentation.
• Monitor and reconcile monthly tax payments and over/underpayments.

General Administrative Support HR & Staff Coordination Procurement & Supplies Meeting & Event Support Compliance & Licensing Coordination with Departments System & Report Handling

• Manage day-to-day administrative operations across departments (front office, F&B, housekeeping, etc.).
• Organize and maintain hotel documentation, licenses, contracts, and standard operating procedures (SOPs).
• Maintain filing systems both digital and physical for easy retrieval and compliance.
• Handle correspondence, emails, and phone calls professionally.
• Support HR in maintaining employee records, contracts, attendance logs, and leave forms.
• Assist in onboarding new staff, including uniform issuance, ID cards, and training coordination.
• Monitor office and departmental staffing needs and help schedule interviews or shifts when needed.
• Monitor and maintain office supplies, uniforms, stationeries, and admin tools inventory.
• Coordinate with vendors and the purchasing team for admin-related procurement (e.g., printers, badges, signage).
• Verify and track delivery of goods/services and ensure proper documentation (PO, DO, invoices).
• Schedule and organize internal meetings, trainings, or guest events.
• Prepare meeting rooms, arrange catering (if needed), and handle logistics for hotel management meetings.
• Take and distribute minutes of meetings as required.
• Track expiration dates and handle timely renewal of operational licenses (e.g., tourism permit, liquor license, fire safety, sanitation).
• Ensure all documentation related to compliance is up-to-date and filed properly for audit purposes.
• Assist in maintaining legal compliance with local regulations and health/safety standards.
• Act as the administrative liaison between departments (e.g., finance, housekeeping, kitchen, engineering).
• Support requests for forms, approvals, internal memos, and schedules.
• Coordinate logistics for internal hotel staff events or employee welfare programs.
• Generate daily/weekly/monthly administrative reports as requested by the General Manager
• Maintain tracking sheets for repairs, vendor contracts, and admin budgets.