Vina Cerlyna
Office Manager
Jakarta
Summary
Dynamic Office Manager with extensive experience at PT Asia Group Advisors, excelling in office administration and staff management. Proven track record in enhancing operational efficiency and streamlining HR processes. Skilled in contract administration and travel coordination, while fostering strong vendor relationships and supporting team collaboration. Committed to driving organizational success through effective leadership.
Overview
16
16
years of professional experience
Work History
Office Manager
PT Asia Group Advisors
12.2022 - Current
- Vendors & clients contracting support (drafting and finalization)
- Drafting office-related outgoing letters
- Office premises, office supplies & assets management, including records management, media subscription & business license/legal documents
- Travel arrangement support, including Indonesia visa arrangement for the CEO
- Procurement support
- Receiving guests at the office premises
- Administrative support to Managing Director
- Preparing and being the point of contact for the periodic investment activity report (LKPM)
- Address employees' queries regarding office management, finance & HR issues
- Drafting employment contracts & HR-related letters
- Administering employee onboarding & offboarding, including preparing/collecting the logistics
- Recruitment support (job posting, pre-screening, arranging interviews & tests, and coordinating
with the applicants, candidates, and hiring team) - Partner with HR to update and maintain HR policies, HRIS, and other HR tasks (e.g., Performance
review) - Preparing and being the point of contact for the annual Compulsory Company Manpower
Report and other mandatory employment-related reporting to the related parties - Address employees' queries regarding office HR issues
- Monthly employee movement report to the related parties.
- Processing payroll e-banking transfer for JKT staff
- Verifying payroll reports and annual income tax returns
- Coordinate with payroll consultant on the registration of new employee details to the payroll system and social security (BPJS), including relaying any payroll inquiries from staff
- Supporting operational initiatives and implementing the system to improve regional operational efficiency
- Implementing and maintaining a centralized business card database
- Working with HR and operation team to develop and implement operational policies and procedures that drive efficiency and productivity
- Identify and resolve operational issues and challenges in a timely and effective manner
Finance, Payroll and GA Manager
PT Otoloka Informasi Teknologi
07.2020 - 09.2022
- Prepare Monthly Payroll (BPJS TK, BPJS Kesehatan, Tax Art 21) Calculation
- Process transfer salary and make sure all going smooth and on time
- Prepare Monthly budget for each department
- Process Vendor and Tax Payment regularly
- Process BPJS Payments and maintain employee data for e-dabu and BPJS TK
- Prepare Withholding Tax Reports (Tax Art 21, tax Art 23, PPH Badan, etc)
- Prepare Company Financial Reports
- Prepare Monthly Bank Reconciliation and report to Headquarter
- Doing HR and GA Duties such as: Recruitment, Job Posting, Shortlisted candidates, buy stationaries, printers,
and other that our team needs
Office Manager
Joyo Technology, Pte. Ltd.
02.2018 - 06.2019
- Finance related activities (planning, budgeting, client payment settlement, reimbursement, business travel
accommodation, marketing event, clients gathering) - Support human resources needs (such as work equipment, itinerary, ID card, employee gathering)
- Prepare office supply, doing general affair (internet connection, telephone), office rental and government
relation - Provide and implement Standard Operation Procedure of office daily operation that comply with Company
Regulation - Provide and implement Company Regulation and discipline work culture
- Maintain Kwai CMS to ensure all contents in Kwai meet and fit with Indonesia Regulation
- Update (daily report, weekly report, quarterly and yearly report) to Headquarter
- Ensure Operation can collaborate with other departments (Marketing, Product, Talent Management &
Recruitment) to ensure all initiatives and activities running smooth
Finance and GA
PT Global Mediacom
08.2016 - 01.2018
- Receive and verify invoices and requisitions for goods and services
- Verify that transactions comply with financial policies and procedures
- Prepare, verify, and process invoices and coding payment documents
- Prepare batches of invoices for data entry (journal entry)
- Process backup reports after data entry
- Maintain updated vendor files and file numbers
- Complete casual payroll functions in order to ensure casual staff are paid in an accurate and timely manner
- Handling Tax Administration – Tax Art 23, 21 and Final (calculate, report and filling)
- Organizing meetings and managing databases
Booking transport and accommodation - Organizing company events or conferences
- Ordering stationery and furniture
- Assisting the organization's HR function by keeping personnel records up to date, arranging interviews
Finance and GA
PT MNC Tencent
08.2013 - 08.2016
- Receive and verify invoices and requisitions for goods and services
- Verify that transactions comply with financial policies and procedures
- Prepare, verify, and process invoices and coding payment documents
- Prepare batches of invoices for data entry (journal entry)
- Doing monthly Bank Reconciliation
- Handling Account Payable
- Record all cheques
- Prepare vendor cheques for mailing
- List all vendor cheques in the log book
- Prepare manual cheques as and when required
- Complete casual payroll functions in order to ensure casual staff are paid in an accurate and timely manner
- Handling Tax Administration (calculate, report and filling)
Finance Administrator
PT Freekoms Indonesia
02.2009 - 01.2011
- Company's financial budget
- Record financial transactions
- Conducting financial transactions
- Make payment to the vendor
- Dealing with internal and external parties related to the company's financial activities
- Send billing to the customer
- Controlling financial activities / financial transactions
- Create a report on the activities of Financial Reports
- Receiving documents from internal and external vendors
Education
Bachelor of Economics - Business Management
Universitas Jayabaya
Jakarta, Indonesia 04.2001 -
Skills
Office management
Office administration
Staff management
Bookkeeping
Employee supervision
Operations management
Scheduling and calendar management
Contract administration
Human resources
Timeline
Office Manager
PT Asia Group Advisors
12.2022 - Current
Finance, Payroll and GA Manager
PT Otoloka Informasi Teknologi
07.2020 - 09.2022
Office Manager
Joyo Technology, Pte. Ltd.
02.2018 - 06.2019
Finance and GA
PT Global Mediacom
08.2016 - 01.2018
Finance and GA
PT MNC Tencent
08.2013 - 08.2016
Finance Administrator
PT Freekoms Indonesia
02.2009 - 01.2011
Bachelor of Economics - Business Management
Universitas Jayabaya
04.2001 -
Similar Profiles
Muhammad Mahesa DarmawanMuhammad Mahesa Darmawan
Management Trainee Intern at PT. Advisors Alliance Group Indonesia (AAG Indonesia)Management Trainee Intern at PT. Advisors Alliance Group Indonesia (AAG Indonesia)
Chandra LeonardiChandra Leonardi
Retail Business Manager at Intel Indonesia / PT Activated Asia GroupRetail Business Manager at Intel Indonesia / PT Activated Asia Group
Budi SantosoBudi Santoso
Head of Customer Engagement at PT GTECH Digital Asia (Now PT MAPCLUB Digital Asia)Head of Customer Engagement at PT GTECH Digital Asia (Now PT MAPCLUB Digital Asia)