Whitney Limas
Summary
Experienced and detail-oriented Executive Secretary with 8+ years of providing comprehensive administrative support to C-level executives. Expertise in coordinating high-level projects, managing schedules, and streamlining operations. Skilled in fostering professional relationships, maintaining confidentiality, and consistently delivering exceptional results in dynamic environments. Currently pursuing a Master's degree in Management to enhance strategic leadership and organizational capabilities.
Overview
10
10
years of professional experience
6
6
years of post-secondary education
Work History
Executive Secretary & Personal Assistant to CEO
PT AKR Land Development
01.2016 - 12.2022
- Managed and maintained the CEO’s calendar, scheduling appointments, meetings, and travel arrangements, ensuring optimal time management
- Prepared high-quality executive reports, presentations, and proposals, contributing to effective decision-making
- Coordinated cross-departmental projects and served as a liaison between the CEO and internal/external stakeholders
- Implemented efficient filing and documentation systems, reducing document retrieval time by 30%
- Supported the planning and execution of high-profile corporate events and conferences
- Handled sensitive and confidential information with discretion, ensuring data security and integrity
- Optimized administrative processes, enhancing overall efficiency and productivity within the executive office
- Trained and supervised junior administrative staff to uphold office standards and procedures
- Acted as the primary point of contact for the CEO’s communications, fostering relationships with key partners
- Monitored and prioritized incoming correspondence to ensure timely and accurate responses
Secretary to COO
Orang Tua Group PT. CS2 Pola Sehat
01.2013 - 01.2016
- Provided comprehensive administrative support to the COO, including scheduling meetings, preparing materials, and tracking deadlines
- Drafted and reviewed executive correspondence, ensuring accuracy and professionalism in all communications
- Streamlined office operations by developing effective filing systems and standardizing workflows
- Assisted in preparing annual budget reports and coordinated financial documentation for audits
- Monitored project timelines and deliverables, ensuring alignment with organizational goals
- Organized travel logistics for the COO and accompanying team members, ensuring seamless arrangements
- Facilitated cross-departmental communication to resolve operational challenges and improve collaboration
- Oversaw the onboarding process for new hires within the COO’s department, ensuring a smooth transition
- Managed vendor relationships and negotiated contracts to secure cost-effective solutions for office needs
- Supported strategic planning initiatives by gathering and analyzing relevant data
Education
Bachelor’s - Public Relations
Esa Unggul University
01.2008 - 01.2012
S2 - Master of Management
Universitas Esa Unggul
Indonesia 05.2022 - 10.2024
Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- File management
- Meeting coordination
- Office administration
- Minute taking
- Schedule management
- Documentation and reporting
- Travel arrangements
- Administrative support
- Problem-solving abilities
- Multitasking
- Teamwork and collaboration
- Excellent communication
Timeline
S2 - Master of Management
Universitas Esa Unggul
05.2022 - 10.2024
Executive Secretary & Personal Assistant to CEO
PT AKR Land Development
01.2016 - 12.2022
Secretary to COO
Orang Tua Group PT. CS2 Pola Sehat
01.2013 - 01.2016
Bachelor’s - Public Relations
Esa Unggul University
01.2008 - 01.2012
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