Yenni Triana Johansson
Multi-Disciplinary Executive & Project Support
Batam
Work Preference
Summary
Executive and Project Support professional with 18 years of experience supporting international oil & gas, marine, and renewable energy projects within multicultural environments. Experienced in executive support, project coordination, corporate communication, stakeholder engagement, and administration for offshore and energy-related operations. Proven ability to support leadership teams, manage complex coordination activities, and maintain structured communication across internal and external stakeholders. Skilled in business communication, documentation management, event coordination, and cross-functional collaboration within highly regulated international environments. Experienced in supporting board-level activities, strategic initiatives, and business operations with professionalism, discretion, and strong organizational capability. My background is strengthened by experience in offshore construction, QA/QC documentation, system completion, and renewable energy projects, combined with ongoing studies in Communication and Digital Media and professional training in Project Management, Scrum, and ISO 9001:2015 Quality Management Systems. Known for adaptability, reliability, and strong interpersonal communication skills, I bring a proactive, service oriented, and collaborative approach that supports both operational efficiency and professional business relationships.
Overview
5
5
Languages
12
12
Certifications
26
26
years of professional experience
Work History
Executive Assistant – Business & Communication Support – Part time
OCEAN WIND SERVICES AS
09.2025 - Current
- Provide executive and administrative support to board members and management, including calendar coordination, meeting arrangements, agendas, minutes of meeting, and follow-up actions.
- Support strategic business initiatives, client engagement activities, and executive reporting within the offshore wind sector.
- Coordinate project-related documentation, reporting, communication flow, and follow-up activities across international stakeholders and partners.
- Maintain organized digital filing systems, documentation traceability, and workflow coordination to support efficient project execution.
- Support preparation of company presentations, business proposals, communication materials, and external stakeholder documentation.
- Assist in strengthening company branding and professional visibility within the renewable energy and offshore wind industry.
- Facilitate communication between management, partners, clients, and international stakeholders across multicultural environments.
- Support development of internal Quality Management System (QMS) processes aligned with ISO 9001:2015 principles.
- Assist in developing structured procedures, templates, document control systems, and workflow improvement initiatives.
- Support research and information gathering related to offshore wind technologies, marine operations, and market opportunities.
- Contribute to continuous improvement discussions, organizational development, and strategic planning activities within a growing offshore wind services company.
- Ocean Wind Services AS provides innovative marine solutions that support offshore wind farm development. The company has extensive experience in marine operations across the oil and gas, civil contracting, and renewable energy sectors, including both floating and bottom-fixed wind turbine installations.
Project Administrator – Owner Representative - Full Time, Contract
EQUINOR AS
12.2023 - 08.2025
- Worked on the Empire Wind Offshore Project, an 810–816 MW Offshore Substation development in Long Island, New York.
- Coordinated daily activities between Equinor and Seatrium, ensuring smooth operations and effective communication across teams. Supported onboarding processes and helped team members adapt to project standards.
- Managed logistics for equipment, consumables, and materials, demonstrating strong scheduling and coordination skills. Fostered a positive team environment and maintained organized documentation systems that improved productivity.
- Handled comprehensive project and office administration, contributing to cost-efficient and flexible project execution.
- Responsibilities included maintaining organization charts, planning agendas, preparing presentations, coordinating office layout and seating, managing events, and ensuring smooth onboarding/offboarding processes, including IT access and building entry.
- Collaborated effectively with internal departments such as finance and procurement to meet project requirements.
- Coordinated travel arrangements, hotel bookings, and controlling visa/work-permit processing for employees and visiting clients. This required regular liaison with immigration offices, customs clearance authorities, and the Batam local government.
- Negotiated vendor contracts, facilitated team meetings, and maintained accurate financial records for budget tracking.
- Managed project budgets to ensure efficient resource allocation. Oversaw third-party inspectors during construction, commissioning, and closeout phases.
- Sourced suppliers, procured project materials, and implemented plans to enhance workforce efficiency.
- Coordinated project timelines and deliverables, ensuring alignment with stakeholder expectations and project goals.
- Managed documentation and reporting processes, enhancing project visibility and facilitating timely decision-making.
- Facilitated cross-functional communication between teams, streamlining project workflows and increasing collaborative efficiency.
- Optimized supply chain operations, negotiating with suppliers to ensure timely delivery of high-quality products.
- Reported issues to higher management with great detail.
- Coordinated cross-functional teams, fostering collaboration and improving communication across project stakeholders.
Administrative Manager – Full Time, Contract
MIKO MARINE ASIA Pte Ltd
06.2016 - 01.2023
- Provided comprehensive administrative, operational, and logistical support to ensure smooth project execution and high service standards.
- Maintained organized hard-copy and digital filing systems, including contracts, purchase orders, correspondence, vendor and client contact lists, action logs, and project documentation.
- Prepared, proofread, and managed official correspondence and reports as requested by directors.
- Managed calendars, scheduling appointments, screening calls and emails, arranging meetings, and coordinating conference rooms and agendas.
- Handled timesheet reporting, document preparation, and all administrative tasks related to proposals, workshops, exhibitions, seminars, and field visits.
- Coordinated travel arrangements, hotel bookings, and visa/work-permit processing for employees and visiting clients. This required regular liaison with immigration offices, customs clearance authorities, and the Batam local government.
- Through professional handling of inquiries and prompt issue resolution, helped increase customer satisfaction. Consistently supported communication flow, registration processes, recordkeeping, and financial administration.
- The company itself develops and supplies specialized materials, tools, and equipment for the global salvage industry, including oil-recovery services for ship casualties.
- Miko Marine specializes in marine salvage tools and services, including oil recovery from shipwrecks and in-water survey operations.
QA Mechanical Completion / System Completion Support – Client Representative - Full Time, Contract
CLOUGH
08.2011 - 06.2013
- Worked on the Kellogg Joint Ventures Gorgon Project for Chevron Australia, involving the fabrication of 26 modules and 39 pipe racks at PT McDermott Indonesia.
- Responsible for supporting Mechanical Completion and Commissioning activities through structured management of Inspection Test Records (ITRs), turnover documentation, and system completion processes using the Zenator CMS database.
- Coordinated with contractor QC inspectors, commissioning teams, engineers, and construction personnel to ensure ITRs across multiple disciplines were properly controlled, signed off, registered, and closed out in accordance with project requirements and handover milestones.
- Maintained accurate and up-to-date completion records to support Mechanical Completion (MC), pre-commissioning, commissioning, and final project handover activities. Verified tag numbers against engineering drawings, uploaded engineering data into Zenator, and generated progress and completion reports for project management and commissioning teams.
- Supported preparation, tracking, and handover of Mechanical Completion dossiers from construction to commissioning, and Commissioning dossiers from commissioning to operations, ensuring documentation readiness and traceability throughout turnover phases.
- Assisted in monitoring punch list status, test packs, leak packs, and field change documentation to support system readiness and completion activities. Coordinated closely with QA/QC, commissioning, and construction teams to resolve documentation gaps and maintain turnover schedules.
- Supported material control activities by maintaining Over, Short & Damage (OS&D) registers, coordinating with OSDQ teams, and updating records in the Integrated Platform Management System (IPMS). Ensured effective coordination and accurate reporting across departments within a highly regulated LNG project environment.
- Reported directly to the Mechanical Completion Lead and Commissioning Manager.
- Led mechanical completion activities, ensuring adherence to industry standards and client specifications.
- Coordinated system completion inspections, facilitating timely identification and resolution of technical issues.
- Oversaw quality assurance processes, enhancing compliance with safety regulations and operational protocols.
- Developed and maintained comprehensive documentation for mechanical systems, enhancing traceability and accountability.
QA/QC Administrator – Owner Representative - Full Time, Contract
MASTER MARINE AS
10.2009 - 05.2011
- Worked on the L205-Haven and L206-Nora Jack-Up Accommodation and Construction Vessel projects at Dry Docks World Graha Shipyard in Batam as a QC Administrator, supporting QA/QC, construction, and commissioning activities.
- Responsible for updating and maintaining all QA/QC registers, including Non-Conformance Reports (NCR), site issues, air and hydro tests, mechanical and electrical inspections, painting and piping observations, and punch lists. Ensured NCR numbers were finalized and issued accurately to contractors.
- Supported inspectors by retrieving the latest drawings, flysheets, and procedures through the Meridian document control system.
- Coordinated with commissioning administrators using PIMS software to manage mechanical completion and commissioning check sheets, including scanning, filing, and maintaining all related documents and certificates.
- Maintained registers for Owner-Furnished Equipment (OFE) and Builder-Furnished Equipment (BFE), along with calibration and certification records.
- Managed inspector scheduling, weekly and daily inspection arrangements, field inspection reports, timesheets, and overtime for the QA/QC department.
- Assisted the QA/QC Manager with preparing Minutes of Meeting, audits, and weekly NDT statistics, as well as monitoring contractor manpower.
- Supported the construction department and collaborated with engineers to update piping schematic drawings. Prepared and submitted weekly project reports to the main office in Oslo, Norway.
- Maintained personnel records, updated internal databases, supervised administrative staff, and provided mentorship. Troubleshot operational and personnel issues, proposed corrective actions, and generated reports to support continuous improvement efforts.
- Managed quality assurance processes, ensuring compliance with industry regulations and standards.
- Led cross-functional teams to implement quality control measures, enhancing product reliability and performance.
- Developed and maintained quality documentation, streamlining workflows and improving operational efficiency.
- Conducted thorough inspections and audits, identifying discrepancies and driving corrective action plans.
Multi Discipline and NDT Technician (MT/PT ASNT Level II) – Full Time, Contract
UT QUALITY INDONESIA
08.2008 - 09.2009
- Worked at NDT Company, providing NDT Services across several project sites in Batam, including VME Process, McConnell Dowell, Global Process Systems, and Cladtek.
- Served as a multidiscipline coordinator supporting technicians, supervisors, and QC teams to ensure all inspection documents were properly collected, organized, and completed for handover to project owners.
- Performed Magnetic Particle Inspection (MPI) on pipe welds and steel structures and provided support for Ultrasonic Testing (UT) and Radiographic Testing (RT) activities.
- Calibrated and maintained sensitive non-destructive testing (NDT) equipment to ensure accuracy, reliability, and compliance with inspection standards.
- Performed magnetic particle testing to detect surface and near-surface defects, ensuring structural integrity.
- Executed penetrant testing procedures, identifying critical flaws in components to enhance safety compliance.
- Conducted detailed inspections and evaluations, facilitating timely reporting of findings to maintain quality standards.
- Collaborated with engineering teams to develop inspection methodologies, improving efficiency in NDT processes.
- Monitored equipment calibration and maintenance, ensuring reliable performance and compliance with industry standards.
- Streamlined reporting processes by creating clear and concise documentation of findings for engineering teams to review.
- Analyzed and interpreted data, schematics and manuals to determine specifications, inspection and testing procedures, adjustments and certifications of instruments required.
- Implemented corrective actions based on NDT findings, resulting in improved manufacturing processes.
- Prepared reports on non-destructive testing results.
Front Desk / Guest Relation Officer / Sales & Marketing Executive – Full Time, Permanent
GOODWAY HOTEL
04.2005 - 04.2008
- Worked in multiple hospitality roles at 4 stars Hotel, progressing from Front Desk Officer to Guest Relation Officer and finally Sales & Marketing.
- As Sales & Marketing staff, managed relationships with corporate clients, supported expatriate guests with Indonesian English translation, and handled services for long-stay guests, group seminars, and corporate events. Frequently assisted as Master of Ceremonies for government and corporate seminars.
- As a Guest Relation Officer, maintained strong relationships with long-stay and regular guests, ensured room readiness and amenities for VIP arrivals, arranged transportation, flight bookings, and special guest requests.
- Effectively handled and resolved guest issues with professionalism and service excellence.
- Earlier, as a Front Desk Officer, inspected and synchronized room availability, ensured reservation accuracy, and handled guest check-in/check-out processes through the Hotel Management System, including billing and payment authorization.
- Contributed to team development by mentoring junior staff, improving communication through regular coordination meetings, and supervising newly hired officers. Maintained accurate guest records and consistently updated hotel databases.
- Attended personnel meetings and training sessions to enhance skills and stay updated with operational policies.
Brass Section Coach of BPP Pertamina UP.1 – Part Time, Contract
PERTAMINA UP 1
05.2003 - 02.2005
- Taught trumpet and other musical instruments to elementary and junior high school students, creating musical arrangements and formations performance.
- Developed students’ discipline, confidence, technical ability, and strong work ethic, while providing extra lessons to those needing additional support.
- In addition to music instruction, coached student athletes by promoting sportsmanship, teamwork, and positive communication.
- Collaborated with other coaches to refine training techniques and enhance overall program performance. Designed and implemented effective coaching strategies, monitored practices, and maintained high performance standards.
- Encouraged students to model diligence, patience, and respect, while analyzing performance metrics to identify areas for improvement.
- Motivated athletes to build strength, agility, and healthy training habits, including proper nutrition.
- Maintained open communication with players, parents, and staff to address concerns promptly. Conducted regular performance evaluations to set clear expectations for improvement.
- Taught structured game plays and assessed opposing teams to develop stronger strategies and preparedness.
- Enforced discipline on and off the field and played an active role in recruiting talented students into the program. Organized team-building workshops to strengthen communication, collaboration, and group productivity.
QC Production – Full Time, Contract
SONY TECHNOLOGY MALAYSIA Sdn Bhd
04.2001 - 04.2003
- Worked at Sony Technology, a manufacturer of DVD players.
- Inspected the quality of optical devices such as DVD players on the production line, ensuring operators followed SOPs from mainframe assembly through final packaging.
- Performed detailed inspection and troubleshooting of components including optical units and PCB boards to determine whether parts could be reworked or required scrapping/recycling.
- Collaborated with line leaders and engineers during bi-annual innovation meetings to improve production methods and revise performance targets.
- Managed multiple tasks in a fast-paced environment to expedite project completion and support overall productivity.
- Provided strong customer service by understanding client needs and addressing concerns promptly.
- Improved operational efficiency through organized material handling and proper maintenance of production equipment.
- Trained new and temporary staff to ensure seamless integration into workflow processes and maintained inventory levels to prevent production delays.
- Conducted regular equipment maintenance to keep machinery operating at optimal performance.
Engineering Operator – Full Time, Contract
TONGKAH ELECTRONICS Sdn Bhd
04.2000 - 03.2001
- Inspected assembled PCBs including fuses, capacitors, resistors, and integrated circuits to ensure compliance with QC procedures and standards.
- Authorized rework for non-compliant components and developed SOPs for production operators to enhance consistency and ensure production lines met targets.
- Demonstrated strong self-motivation and responsibility while working effectively in a fast-paced environment.
- Pursued continuous learning and improvement while effectively managing flexible schedules, including night, weekend, and holiday shifts.
- The company manufactures the PCBA’s (Printed Circuit Board Assembly) for any electronic devices required by the customers.
Education
High School Diploma -
SMU DP YKPP Pertamina UP 1
North Sumatera, Indonesia 04.2001 -
Diploma - Business Administration and System Information
Widyaloka
North Sumatera, IndonesiaBachelor’s degree - Communication and Digital Media
Universitas Terbuka Indonesia
Indonesia12-2028
Skills
Corporate Communication & Stakeholder Engagement
Business Presentation & Executive Communication
Professional Business Writing
Media & Public Relations Support
Event & Conference Coordination
Brand & Campaign Coordination
Strategic Communication Support
EPC project coordination
Document Management Coordination
Regulatory compliance administration
Time management organization
Office Supply Management
Employee Onboarding Coordination
Stakeholder communication coordination
Client Relationship Management
Proficiency in tools like Microsoft Office, Google Workspace, project management platforms, and systems
Solid IT software skills (MS Office, Outlook email including calendar management), and basic IT problem solving skills
Quality assurance documentation
Project Lifecycle Management
Quality Management Awareness
Cross-Cultural Communication
Effective communication
Team Collaboration Facilitation
Multitasking
Handling sensitive company data with confidentiality and professionalism
Language proficiency
Meeting documentation
Solid IT software skills (MS Office, Outlook email including calendar management), and basic IT problem solving skills
Stakeholder engagement
Certification
03/2026 - PEFCB, QMS 9001:2015 Lead Implementer
Interests
Golf, Music & instruments, Aquascape, Traveling & Culinary and learning new things
Timeline
Executive Assistant – Business & Communication Support – Part time
OCEAN WIND SERVICES AS
09.2025 - Current
Project Administrator – Owner Representative - Full Time, Contract
EQUINOR AS
12.2023 - 08.2025
Administrative Manager – Full Time, Contract
MIKO MARINE ASIA Pte Ltd
06.2016 - 01.2023
QA Mechanical Completion / System Completion Support – Client Representative - Full Time, Contract
CLOUGH
08.2011 - 06.2013
QA/QC Administrator – Owner Representative - Full Time, Contract
MASTER MARINE AS
10.2009 - 05.2011
Multi Discipline and NDT Technician (MT/PT ASNT Level II) – Full Time, Contract
UT QUALITY INDONESIA
08.2008 - 09.2009
Front Desk / Guest Relation Officer / Sales & Marketing Executive – Full Time, Permanent
GOODWAY HOTEL
04.2005 - 04.2008
Brass Section Coach of BPP Pertamina UP.1 – Part Time, Contract
PERTAMINA UP 1
05.2003 - 02.2005
High School Diploma -
SMU DP YKPP Pertamina UP 1
04.2001 -
QC Production – Full Time, Contract
SONY TECHNOLOGY MALAYSIA Sdn Bhd
04.2001 - 04.2003
Engineering Operator – Full Time, Contract
TONGKAH ELECTRONICS Sdn Bhd
04.2000 - 03.2001
Diploma - Business Administration and System Information
Widyaloka
Bachelor’s degree - Communication and Digital Media
Universitas Terbuka Indonesia
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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LinkedIn PROFILE
Yenni Triana Johansson | https://www.linkedin.com/in/yenni-triana-johansson-51a85229/
Golf, Culinary and Traveling
I enjoy golf, culinary exploration, and traveling, which have helped me develop networking, cultural awareness, and adaptability in diverse environments. Through my work on international projects and collaboration with multinational teams, I have gained strong communication and interpersonal skills.
I am currently pursuing a Bachelor's Degree in Communication and Digital Media while continuing to develop my professional experience in the renewable energy and offshore industries.
Languages:
- Indonesian (Native)
- English (Professional Working Proficiency)
- Norwegian (Professional Working Proficiency)
- Swedish (Conversational)