Elisabeth Novi Sagita Aruan
Jakarta Timur
Summary
"A dynamic and results-driven communication professional with a proven track record of cultivating relationships, overseeing projects from inception to completion, and developing corporate communication strategies that drive community engagement and success. Experienced in building cross-functional teams, showcasing strong communication abilities, and making informed decisions in the face of challenges. A flexible and transformational leader, capable of working independently to create impactful corporate events and identifying growth opportunities that align with and advance organizational objectives."
Experienced with corporate governance and compliance processes. Utilizes skills in managing board meetings, maintaining records, and regulatory adherence to enhance organizational efficiency. Track record of strong communication and organizational skills in supporting executive leadership and ensuring compliance.
Overview
24
24
years of professional experience
6
6
Certifications
Work History
Head of Corporate Secretary Department & Secretary to Board of Commissioners - Legal and Corporate Secretary Division
PT Indonesia Infrastructure Finance (IIF)
Jakarta, DKI Jakarta
10.2021 - Current
- Collaborate closely with the Board of Directors and Commissioners, providing key support in daily operations and strategic decision-making.
- Serve as the primary liaison between the Board of Commissioners, CEO, and senior management, ensuring seamless communication and reporting.
- Oversee and facilitate the organization of Board and Shareholder meetings, including BOC meetings, ensuring efficient preparation and execution.
- Manage and maintain comprehensive records of Board activities, including preparing meeting agendas, ensuring accurate minute-taking, and handling all governance-related legal and regulatory matters.
- Ensure timely and transparent communication with shareholders, and act as a key point of contact for external stakeholders such as auditors, regulators, and investors.
- Oversee the day-to-day operations of the corporate secretary team, including secretaries, officers, and junior manager. This includes delegating tasks, ensuring timely completion of responsibilities, and providing guidance on best practices.
- Ensure team is well-equipped with the skills and knowledge required for effective support. This may involve identifying areas for professional development, offering mentorship, and providing training on legal and regulatory changes.
- Monitor team performance, conduct appraisals, and provide feedback to ensure the team remains efficient and motivated.
- Lead and oversee internal communication strategies, ensuring alignment with organizational goals and enhancing stakeholder engagement.
- Foster and maintain strong relationships with journalists and media outlets across print, digital, and broadcast platforms.
- Develop and curate compelling editorial content for social media, driving brand visibility and engagement.
- Manage and regularly update content on the company website, ensuring it reflects the latest information and brand messaging.
- Create and maintain key corporate assets, including company profiles, corporate videos, logos, brochures, and other brand materials.
- Lead the preparation of the company's Annual Report, presenting key achievements and organizational milestones.
- Draft and distribute press releases and develop corporate communication guidelines to ensure consistent messaging across all channels.
- Provide strategic communication support to all business units, facilitating smooth interaction with the Board of Commissioners.
- Act as Protocol Officer, ensuring seamless coordination for high-level management engagements and events.
- Lead the planning, coordination, and execution of key corporate events, including AGMs, EGMs, client gatherings, shareholder meetings, and other major company events.
- Serve as both the formal and informal Master of Ceremony (MC) for corporate events, ensuring smooth flow and engaging presentations.
- Collaborate with the Compliance Team to manage external and public communications, including announcements through newspapers, the company website, and regulatory platforms.
- Assist the Compliance Team in preparing and submitting monthly, quarterly, and other essential reports to shareholders and regulators.
- Collaborate closely with other Special Mission Vehicles under the Ministry of Finance to drive impactful CSR initiatives.
- Lead and manage the company's Corporate Social Responsibility (CSR) projects, ensuring alignment with organizational values and community needs.
- Prepare and deliver comprehensive CSR reports, showcasing project outcomes and social impact.
- Develop and design innovative CSR programs, working in partnership with the Sustainability & Environment (S&E) Unit to bring projects to life.
- A private national company providing infrastructure financing and advisory services which is managed professionally and focuses on commercially viable infrastructure projects.
Corporate Secretary
PT TBS Energi Utama Tbk (d/h Toba Bara Sejahtra Tbk)
06.2012 - 01.2020
- Collaborating closely with the Board of Directors and Commissioners on daily business matters.
- Reporting directly to the Board of Directors.
- Overseeing and managing meetings for the Commissioners and Directors, including BoD, BoC, COO, and CFO meetings.
- Overseeing internal communication functions within the organization.
- Managing corporate communications and public relations efforts.
- Building and maintaining positive relationships with journalists and local media (both print and digital).
- Cultivating strong relationships with regulatory bodies such as IDX, OJK, BAE, and AEI.
- Creating and managing editorial content for social media platforms (Instagram, Facebook, YouTube).
- Updating and maintaining the company's website with relevant information.
- Developing and producing company and corporate profile videos.
- Managing the company's branding assets (logo, brochures, etc.), including those of its subsidiaries.
- Preparing the company's Annual Report.
- Drafting Press Releases and establishing Corporate Communication Guidelines.
- Collaborating closely with the Investor Relations and Corporate Finance Divisions.
- At the Holding Level - Oversee corporate events such as AGMS, EGMS, Public Exposures, and other corporate events, managing the whole process from planning to execution.
- At the Entity Level - Manage corporate events for entities, including AGMS, EGMS, and other related corporate events.
- Manage public announcement through newspapers, company's website and regulator's website.
- Providing Regular Reporting to IDX and OJK (monthly, quarterly and yearly).
- Providing monthly, quarterly, yearly MD&A and other reports to company's Shareholders.
- Collaborating closely with the Community Development and CSR Team.
- Reporting and providing updates on all CSR activities to the Board of Directors.
- Preparing monthly and annual CSR reports.
- Developing CSR programs in partnership with the CSR Team and organizing regular CSR visits.
- Indonesia's public listed company and a holding company. It is an integrated power company with main business in thermal coal, power plants and plantation.
Office Manager cum Personal Assistant
PT Amstelco Energy Resources
12.2010 - 05.2012
- Provide comprehensive administrative support to the CEO/Founder, managing daily tasks and ensuring smooth operations.
- Oversee and coordinate Board and Commissioners meetings, ensuring all logistics and materials are prepared.
- Handle immigration documentation and related processes for expatriate executives.
- Manage executive travel arrangements, housing accommodations, and event coordination.
- Safeguard the privacy and confidentiality of executives' personal and sensitive matters.
- Supervise and mentor junior secretaries, receptionists, office assistants, general affairs staff, and drivers to ensure efficient office operations.
- Prepare and submit weekly reports to the Board of Directors, keeping them informed of key activities.
- A multinational company in Oil & Gas sector established in the early of 2008.
Project Consultant
PT Royston Advisory Indonesia
03.2010 - 11.2010
- Working for Royston's client, PT HM Sampoerna in building stakeholders mapping database.
- Providing research on ongoing projects.
- Providing stakeholders information through integrated database.
- Documents and Collaterals translation.
- Media monitoring.
- Media placement and media relations.
- Client's Pitching Preparations.
- Writing articles for media placements.
- A consultant firm in Strategic Communication and Public Affairs.
Marketing Communication Officer
Ali Budiardjo, Nugroho, Reksodiputro (ABNR)
03.2007 - 10.2008
- Creating and implementing a marketing strategy for the firm.
- Providing training programs for professional development to ABNR's young lawyers.
- Managing both internal and external events held by ABNR.
- Attending business seminars, business receptions and all marketing events as a part of Business Development strategy for the firm.
- Handling CSR programs conducted by the ABNR Foundation.
- Maintaining relations with other social foundation and Universities.
- Time sheet weekly report.
- One of the biggest Indonesia Corporate Law Firm.
Marketing Communication Officer
Ali Budiardjo, Nugroho, Reksodiputro (ABNR)
03.2007 - 10.2008
- Creating and implementing a marketing strategy for the firm.
- Providing training programs for professional development to ABNR's young lawyers.
- Managing both internal and external events held by ABNR.
- Attending business seminars, business receptions and all marketing events as a part of Business Development strategy for the firm.
- Handling CSR programs conducted by the ABNR Foundation.
- Maintaining relations with other social foundation and Universities.
- Time sheet weekly report.
- One of the biggest Indonesia Corporate Law Firm.
Executive Secretary to Managing Director
APCO Worldwide
05.2004 - 02.2007
- Assisting day to day administrative activities for Managing Director.
- Meeting arrangements.
- Handling immigration documents.
- Handling travel and event management.
- Manage all personal & confidential matters.
- Manage all the office events.
- Time sheet weekly report.
- A worldwide Public Relation and Strategic Communication Firm based in Washington DC, USA.
Secretary to General Manager & Marketing Manager
MTV Sky
02.2003 - 04.2004
- Assisting day to day administrative activities for General Manager & Marketing Manager.
- Meeting arrangements.
- Marketing progress report.
- Travel arrangements.
- Managing Off-Air Events.
- Managing Press Conference.
- Working closely with Advertising & Promotion Department for Product Launching Events.
- A radio station which licensing to MTV Asia as the entity of Mugi Rekso Abadi Group (MRA).
Secretary to General Manager & Marketing Manager
MTV Sky
02.2003 - 04.2004
- Assisting day to day administrative activities for General Manager & Marketing Manager.
- Meeting arrangements.
- Marketing progress report.
- Travel arrangements.
- Managing Off-Air Events.
- Managing Press Conference.
- Working closely with Advertising & Promotion Department for Product Launching Events.
- A radio station which licensing to MTV Asia as the entity of Mugi Rekso Abadi Group (MRA).
Secretary to Senior Managers
PB&Co
06.2002 - 02.2003
- Assisting day to day administrative activities of 4 (four) Senior Account Managers.
- Meeting arrangements.
- Travel arrangements.
- Managing documents and filling for the Managers.
- Time sheet weekly report for the Managers.
- Managing all correspondence for the Managers.
- A tax consultant firm.
Education
Faculty of Law
UNIVERSITAS KRISTEN INDONESIA
01-2024
Secretarial and Administration -
UNIVERSITAS TARAKANITA JAKARTA
01-2002
Skills
Corporate Secretary
Corporate Affairs
Secretarial and Administration
Corporate Social Responsibility
Event Management
Protocolary Service
Business Partner Top Management
Shareholders Relations
Stakeholders Relations
Website Development
Social Media and Publication
Certification
Managing People & Leadership, Dynargie Indonesia, 2024-01-01
Personal Information
- Number of Children: 2
- Date of Birth: 27 November 1978
- Gender: Female
- Nationality: Indonesia
- Marital Status: Married
Personal Skills
Corporate Affairs, Secretarial and Administration, Corporate Social Responsibility, Event Management, Protocolary Service, Business Partner Top Management, Shareholders Relations, Stakeholders Relations, Website Development, Social Media and Publication, Market Research, Media Relations, Reviewing, Reporting and Compliance
Other Communication Skills - Master Of Ceremony
- 2006, APCO Media Gathering at Tea Addict, Jakarta
- 2007, Oiltanking Indonesia, Groundbreaking Ceremony at Cilegon Port, West Java
- 2007, Oiltanking Indonesia, Media Gathering & Cocktail Reception at Darmawangsa Hotel, Jakarta
- 2007, ABNR Law Firm, CSR Event with Nurani Dunia Foundation at Financial Hall Jakarta
- 2007, ABNR Law Firm, 40th Anniversary Celebration at Pan Pacific Hotel Singapore
- 2010, Wedding Reception at Gedung Arsip Jakarta
- 2010, Indonesia Netherland Association, CSR & Sustainability Award at Ritz Carlton Pacific Place Jakarta
- 2011, Amstelco Indonesia, EGMS at Ritz Carlton Pacific Place Jakarta
- 2011, XL - Mig33, Product Launching Ceremony at Grand Mal Bekasi
- 2011, Axis Telecommunication, Feature Launching at Purwakarta, West Java
- 2011, Finance Ministry of Indonesia, 15th Years Anniversary of DJP, at Ancol Beach Jakarta
- 2013, PT Indomining & RCI, Signing Ceremony at Four Seasons Hotel Jakarta
- 2013, PT Toba Bara Sejahtra Tbk, Public Expose at Indonesia Stock Exchange Building, Jakarta
- 2013, PT Toba Bara Sejahtra Tbk, EGMS, at Indonesia Stock Exchange Building, Jakarta
- 2013, Toba Sejahtra Group, Group Performance's Presentation, at Menara Kuningan Jakarta
- 2014, Toba Sejahtra Group, Business Retreat, at Four Seasons Hotel Jakarta
- 2014, PT Toba Bara Sejahtra Tbk, Public Expose at Indonesia Stock Exchange Building, Jakarta
- 2014, CLSA Indonesia, Investor & Analyst Meeting with Jakarta Governor, Mr. Jokowi & Mr. General Luhut Pandjaitan at Four Seasons Hotel Jakarta
- 2015, PT Trisensa Mineral Utama, EGMS, at Wisma Bakrie 2, Jakarta
- 2015, PT Indomining, EGMS at Wisma Bakrie 2, Jakarta
- 2015, Hanafiah Ponggawa Lawfirm, Indonesia Hospitality Conference, Intercontinental Hotel Jakarta
- 2015, APBI - APLSI, CEOs Gathering with the Minister of Energy and Mineral Resources RI, Ritz Carlton Mega Kuningan, Jakarta
- 2015, PT Toba Bara Sejahtra Tbk, Public Expose at Investor Summit Indonesia Stock Exchange, Jakarta
- 2016, Annual General Shareholders Meeting of PT Toba Bara Sejahtra Tbk, Financial Hall Jakarta
- 2017, Off Site Meeting PT Toba Bara Sejahtra Tbk & Group, Conrad Nusa Dua - Bali
- 2017, Annual General Shareholders Meeting of PT Toba Bara Sejahtra Tbk, Indonesia Stock Exchange Building - Jakarta
- 2018, All the Corporate Events held by Toba Bara Sejahtra Group includes PUBLIC EXPOSE, AGMS EGMS, and All Corporate Events
- 2020, Office Opening of Taxvisory Jakarta
- 2020, Congress of PIKI (Persatuan Inteligensia Kristen Indonesia) at Grand Melia Jakarta
- 2022, PT IIF Q1 Town Hall Meeting and Halal Bihalal at Financial Hall Jakarta
- 2022, PT IIF Q2 Town Hall Meeting at Prosperity Building Jakarta
- 2022, PT IIF Gala Dinner for 2021 Office Outing at Nusa Dua Bali
- 2022, PT IIF Year End Gathering at Financial Hall Jakarta
- 2023, PT IIF Inauguration 2024 at Intercontinnental Nusa Dua
- 2024, Signing Ceremony Dumai Tirta Persada & PT IIF
- 2024, Halal Bihalal Ministry of Finance - OJK - IIF
Languages
English
Advanced (C1)
Timeline
Head of Corporate Secretary Department & Secretary to Board of Commissioners - Legal and Corporate Secretary Division
PT Indonesia Infrastructure Finance (IIF)
10.2021 - Current
Corporate Secretary
PT TBS Energi Utama Tbk (d/h Toba Bara Sejahtra Tbk)
06.2012 - 01.2020
Office Manager cum Personal Assistant
PT Amstelco Energy Resources
12.2010 - 05.2012
Project Consultant
PT Royston Advisory Indonesia
03.2010 - 11.2010
Marketing Communication Officer
Ali Budiardjo, Nugroho, Reksodiputro (ABNR)
03.2007 - 10.2008
Marketing Communication Officer
Ali Budiardjo, Nugroho, Reksodiputro (ABNR)
03.2007 - 10.2008
Executive Secretary to Managing Director
APCO Worldwide
05.2004 - 02.2007
Secretary to General Manager & Marketing Manager
MTV Sky
02.2003 - 04.2004
Secretary to General Manager & Marketing Manager
MTV Sky
02.2003 - 04.2004
Secretary to Senior Managers
PB&Co
06.2002 - 02.2003
Faculty of Law
UNIVERSITAS KRISTEN INDONESIA
Secretarial and Administration -
UNIVERSITAS TARAKANITA JAKARTA